392 - 2021 Snow Removal LSS.doc
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- Solicitation number
- RFQ-231-210000000007-2
- Issued by
- Jackson County, Michigan
About this file
This is a Location Specification Sheet (LSS) for snow removal services issued by the Michigan Department of State for Branch #392 in Mohawk, Michigan. The contract period runs from October 1, 2020 to September 30, 2023, with two one-year renewal options. The services include snow removal for the entire paved area, sidewalks, and all building entrances at 3616 US Hwy 41, requiring removal when accumulation reaches 2 inches or more. Services must be completed by 8:00 am the following business day, with the facility operating Monday-Friday from 9 am to 5 pm (Wednesdays 11 am to 7 pm). The contract includes both snow removal and de-icing services, with specific requirements for handicap-accessible paths.
The contract is subject to Sheltered Workshop Sections of P.A. 431 of 1984 (MCL 18.1293 - 18.1297), and bidders must demonstrate profitability in their work plans to be considered responsive. The scope includes estimated annual services ranging from 28-30 occasions for 2-6 inch accumulations and 15 occasions for accumulations over 6 inches, plus approximately 15-20 de-icing services per year. Contractors must provide their own equipment and backup services, with front-end loader usage requiring additional charges and prior agency approval. Monthly billing is required, and all work must be approved by the branch manager before payment.
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| File | Type | Posted |
|---|---|---|
| stc mohawk short-form 10202020.docx | DOCX document |
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LOCATION SPECIFICATION SHEET (LSS) – SNOW REMOVAL SERVICE
Consideration for award will be based on Work Plan, Price Proposal in accordance with the specifications, terms and conditions as stated within this solicitation. Snow Removal contracting is also subject to the Sheltered Workshop Sections of P.A. 431 of 1984 (MCL 18.1293 – 18.1297). In order to receive further award consideration, your work plan data MUST indicate that you make a profit. Bids submitted indicating a loss will be considered non-responsive.
PART I – PLACE OF PERFORMANCE
Contract # 231 21***********
INFORMATION
| start date: 10/01/2020 |
| end date: 09/30/2023 |
Terms: Three Year contract with two, one year options.
Contracting agency name: Department of State
Branch name and number: Branch # 392 Mohawk
Building address: 3616 US Hwy 41, Mohawk, MI 49950
Territory / region / county: Superior/Region 5/Keweenaw County
PURCHASING CONTACT INFORMATION
Purchasing office name: Michigan Department of State – Purchasing Unit
Purchasing office contact name: Contact phone #: 517-335-2754
Purchasing office contact e-mail: hoLmesL2@michigan.gov – fax 517-373-2372
Contract Compliance Inspector (CCI) Facility Manager (FM) name: Jennifer Paoli Contact phone #: 906-337-6697
| CCI / FM contact e-mail: paolij@Michigan.gov |
| Contact fax #: 906-337-6698 |
BUILDING LOCATION INFORMATION
Official working days of building occupants:
M-T W TH F
Official working hours of building occupants:
9 am - 5 pm Closed 12:30pm - 1:30 pm
Number of parking spaces: Approximately 15
| Minimum insurance coverage required. |
| See Standard Contract Terms document, |
Contractor's Liability Insurance Section. Vendor or vendor’s insurance company is financially responsible for any damage to parking lot, building, sidewalk or curbs.
PART II – SPECIFICATIONS, VENDOR/CONTRACTOR OBLIGATIONS
(for Secretary of State Branch Offices)
Specifications:
1. Site Location:Secretary of State, 3616 US Hwy 41, PO Box 378
Mohawk, MI 49950
Area to be cleared of snow: Entire paved area and all sidewalks and egress and ingress to all entrances of the building. Also a clear path to dumpster if one is on site.
2. Vendor to remove snow upon the accumulation of 2 inches or more, or at the request of the office manager or representative.
3. Snow be removed no later than 8:00 a.m. the following business day after the snowfall:
4. Business hours: Mon, Tue, Thur, Fri, 9:am to 5:pm. Wed hours, 11:am to 7:pm.
5. Snow is to be stacked to allow access to vehicles.
6. Contractor is responsible for any damage done to Department of State office building, curbs, pavements, shrubs, etc., during plowing.
7. Vendor to salt any areas requested by the branch manager or designated representative.
8. Use of additional equipment such as a snow blower is included in cost of this contract. If it is necessary to use a front end loader for snow removal, agency will pay an additional charge. Prior to using a front end loader, vendor shall reasonably attempt to contact agency.
9. Exact number of services needed are unknown except contractor will be required to furnish all services as may be ordered during the contract period. The State IS NOT obligated to purchase a set amount of service.
10. The contractor must have equipment and personnel to adequately perform the specified service and in the event of mechanical breakdown of trucks or equipment will be expected to provide backup service to be performed as requested.
11. Work shall be performed to the satisfaction of the branch manager who approves invoices for payment. Invoice billings shall be rendered on a monthly basis.
SPECIAL REQUIREMENTS:
Sidewalks are to be cleared for safe pedestrian traffic during business hours. There must be a clear path from the parking spaces designed for the handicapped to the barrier-free entrance.
Sand parking lot or salt parking lot at the request of the branch manager or designated representative.
Year 1
| CHECK ALL THAT APPLY |
| DESCRIPTION |
(More then one each for different snow accumulation ranges)
SNOW ACCUMULATION RANGE
(Agency Complete)
ESTIMATED SERVICES PER YEAR
(Agency Complete)
PRICE PER OCCASION
(Vendor Complete)
ANNUAL (SEASON) PRICE
(Vendor Complete)
FORMCHECKBOX
| Parking lot(s)/spaces, entrances and driveways and sidewalks |
| 2: - 6" |
| 28 |
| $ |
| $ |
FORMCHECKBOX
| Parking lot(s)/spaces, entrances and driveways and sidewalks. |
| Over 6" |
| 15 |
| $ |
| $ |
FORMCHECKBOX
| Parking lot(s)/spaces, entrances and driveways and sidewalks. |
| $ |
| $ |
FORMCHECKBOX
| Use of Front End Loader, if necessary, per hour |
| 2 |
| $ |
| $ |
OTHER AREAS NOT LISTED:
FORMCHECKBOX
| $ |
| $ |
| SUBTOTAL |
| $ |
DE-ICING
| CHECK ALL THAT APPLY |
| DESCRIPTION |
DE-ICING MATERIAL
(ex: Rock Salt, Ice-Melt, Sand, etc.) (Agency Complete)
ESTIMATED SERVICES PER YEAR
(Agency Complete)
PRICE PER OCCASION
(Vendor Complete)
ANNUAL (SEASON) PRICE
(Vendor Complete)
FORMCHECKBOX
| Parking lot(s)/spaces, entrances and driveways. |
| Rock Salt |
| 20 |
| $ |
| $ |
FORMCHECKBOX
| Sidewalks, steps, entrances and exits |
| Calcium Chloride |
| 15 |
| $ |
| $ |
OTHER AREAS NOT LISTED:
| SUBTOTAL |
| $ |
*Salt and/or Rock Salt (Sodium Chloride) can not be used on concrete surfaces.
REMOVAL OF SNOW/ADDITIONAL SERVICES
| CHECK ALL THAT APPLY |
| DESCRIPTION |
(Agency Complete)
SPECIFY LOCATION
(ex: offsite, behind bldg X, no preference, etc.)
(Agency Complete)
ESTIMATED SERVICES PER YEAR
(Agency Complete)
PRICE PER OCCASION/HR
(Vendor Complete)
ANNUAL (SEASON) PRICE
(Vendor Complete)
FORMCHECKBOX
| Snow Removal from area/premises |
FORMCHECKBOX
| Call Back* for snow plowing/shoveling/de-icing |
FORMCHECKBOX
| OTHER SERVICES NOT LISTED: |
| SUBTOTAL |
| $ |
| ANNUAL TOTAL |
| $ |
| YEAR ONE TOTAL |
| $ |
*Must respond within one (1) hour for a Call Back.
Year 2
| CHECK ALL THAT APPLY |
| DESCRIPTION |
(More then one each for different snow accumulation ranges)
SNOW ACCUMULATION RANGE
(Agency Complete)
ESTIMATED SERVICES PER YEAR
(Agency Complete)
PRICE PER OCCASION
(Vendor Complete)
ANNUAL (SEASON) PRICE
(Vendor Complete)
FORMCHECKBOX
| Parking lot(s)/spaces, entrances and driveways and sidewalks |
| 2: - 6" |
| 30 |
| $ |
| $ |
FORMCHECKBOX
| Parking lot(s)/spaces, entrances and driveways and sidewalks. |
| Over 6" |
| 15 |
| $ |
| $ |
FORMCHECKBOX
| Parking lot(s)/spaces, entrances and driveways and sidewalks. |
| $ |
| $ |
FORMCHECKBOX
| Use of Front End Loader, if necessary, per hour |
| 2 |
| $ |
| $ |
OTHER AREAS NOT LISTED:
FORMCHECKBOX
| $ |
| $ |
| SUBTOTAL |
| $ |
| CHECK ALL THAT APPLY |
| DESCRIPTION |
DE-ICING MATERIAL
ESTIMATED SERVICES PER YEAR
(Agency Complete)
PRICE PER OCCASION
(Vendor Complete)
ANNUAL (SEASON) PRICE
(Vendor Complete)
FORMCHECKBOX
| Parking lot(s)/spaces, entrances and driveways. |
| Rock Salt |
| 18 |
| $ |
| $ |
FORMCHECKBOX
| Sidewalks, steps, entrances and exits |
| Calcium Chloride |
| 15 |
| $ |
| $ |
OTHER AREAS NOT LISTED:
| SUBTOTAL |
| $ |
| CHECK ALL THAT APPLY |
| DESCRIPTION |
(Agency Complete)
SPECIFY LOCATION
(ex: offsite, behind bldg X, no preference, etc.)
(Agency Complete)
ESTIMATED SERVICES PER YEAR
(Agency Complete)
PRICE PER OCCASION/HR
(Vendor Complete)
ANNUAL (SEASON) PRICE
(Vendor Complete)
FORMCHECKBOX
| Snow Removal from area/premises |
FORMCHECKBOX
| Call Back* for snow plowing/shoveling/de-icing |
FORMCHECKBOX
| OTHER SERVICES NOT LISTED: |
| SUBTOTAL |
| $ |
| ANNUAL TOTAL |
| $ |
| YEAR ONE TOTAL |
| $ |
Year 3
| CHECK ALL THAT APPLY |
| DESCRIPTION |
(More then one each for different snow accumulation ranges)
SNOW ACCUMULATION RANGE
(Agency Complete)
ESTIMATED SERVICES PER YEAR
(Agency Complete)
PRICE PER OCCASION
(Vendor Complete)
ANNUAL (SEASON) PRICE
(Vendor Complete)
FORMCHECKBOX
| Parking lot(s)/spaces, entrances and driveways and sidewalks |
| 2: - 6" |
| 28 |
| $ |
| $ |
FORMCHECKBOX
| Parking lot(s)/spaces, entrances and driveways and sidewalks. |
| Over 6" |
| 15 |
| $ |
| $ |
FORMCHECKBOX
| Parking lot(s)/spaces, entrances and driveways and sidewalks. |
| $ |
| $ |
FORMCHECKBOX
| Use of Front End Loader, if necessary, per hour |
| 2 |
| $ |
| $ |
OTHER AREAS NOT LISTED:
FORMCHECKBOX
| $ |
| $ |
| SUBTOTAL |
| $ |
| CHECK ALL THAT APPLY |
| DESCRIPTION |
DE-ICING MATERIAL
ESTIMATED SERVICES PER YEAR
(Agency Complete)
PRICE PER OCCASION
(Vendor Complete)
ANNUAL (SEASON) PRICE
(Vendor Complete)
FORMCHECKBOX
| Parking lot(s)/spaces, entrances and driveways. |
| Rock Salt |
| 20 |
| $ |
| $ |
FORMCHECKBOX
| Sidewalks, steps, entrances and exits |
| Calcium Chloride |
| 15 |
| $ |
| $ |
OTHER AREAS NOT LISTED:
| SUBTOTAL |
| $ |
| CHECK ALL THAT APPLY |
| DESCRIPTION |
(Agency Complete)
SPECIFY LOCATION
(ex: offsite, behind bldg X, no preference, etc.)
(Agency Complete)
ESTIMATED SERVICES PER YEAR
(Agency Complete)
PRICE PER OCCASION/HR
(Vendor Complete)
ANNUAL (SEASON) PRICE
(Vendor Complete)
FORMCHECKBOX
| Snow Removal from area/premises |
FORMCHECKBOX
| Call Back* for snow plowing/shoveling/de-icing |
FORMCHECKBOX
| OTHER SERVICES NOT LISTED: |
| SUBTOTAL |
| $ |
| ANNUAL TOTAL |
| $ |
| YEAR ONE TOTAL |
| $ |
Revised 09/2011 - 231mdos
File details come from the government source that posted it. Updated .