RFQ_FOR_PREFEASIBILITY_HORTICULTURE_MARKETS.pdf

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ORDER FOR SUPPLIES OR SERVICES 1 16

02-03-2014

RFQ No. 391-O-00-14-00008-00

USAID ISLAMABAD / PAKISTAN

RFQ FOR PREFEASIBILITY STUDY OF HORTICULTURE MARKETS

USAID / PAKISTAN

ISLAMABAD, PAKISTAN

N/A

ISLAMABAD 44000

X

USAID PAKISTAN

N/A

SEE BLOCK 6 SEE BLOCK 6

N/A N/A N/A

See CONTINUATION Page

PREFEASIBILITY STUDY OF HORTICULTURE MARKETS IN PAKISTAN

THE QUOTATION SHOULD BE SUPPORTED WITH DEMONSTARBALE TECHNICAL

AND FINANCIAL POTENTIAL AND HAVING EXPERIENCE IN HANDLING SUCH

TYPE OF SERVICES. SUPPORT THE DOCUMENTS WITH PREVIOUS SERVICES

PROVIDED FOR SUCH ACTIVITIES.

PERIOD OF PERFORMANCE: THE PROBABLE PERIOD OF PERFORMANCE WILL

BE FORTY (40) WORKING DAYS FROM THE DATE, THE PURCHASE ORDER IS

AWARDED TO THE CONTRACTOR.

QUOTATION SUBMISSION DATE: LAST DATE TO SUBMIT THE QUOTATION IS

FEBRUARY 24, 2014. NO QUOTATION WILL BE ENTERTAINED RECEIVED

AFTER THE DUE DATE AND TIME.

PLEASE SEND THE TECHNICAL AND FINANCIAL QUOTATIONS, SEPARATELY

PLEASE SEND YOUR ANY QUESTION(S) RELATED TO THIS RFQ AND

TECHNICAL AND FINACIAL QUOTATIONS AT EMAIL: SKJAMIL@USAID.GOV

CONTROLLER

OFFICE OF FINANCIAL MANAGEMENT

USAID/PAKISTAN

U.S. EMBASSY, DIPLOMATIC ENCLAVE

ISLAMABAD

CONTRACTING OFFICER

PAGE NO.

DATE OF ORDER CONTRACT NO. ORDER NO.

QUANTITY UNIT QUANTITY

ITEM NO. SUPPLIES OR SERVICES ORDERED UNIT PRICE AMOUNT ACCEPTED

(A) (B) (C) (D) (E) (F) (G)

NSN 7540-01-152-8082 OPTIONAL FORM 348 (10/83)

Prescribed by GSA FAR (48 CFR) 53.213(e)

IMPORTANT: Mark all packages and papers with contract and/or order numbers.

ORDER FOR SUPPLIES OR SERVICES

SCHEDULE - CONTINUATION

TOTAL CARRIED FORWARD TO 1ST PAGE (ITEM 17(H))

08/20/2010

IF YOU HAVE ANY QUESTIONS REGARDING THE RFQ AND / OR THE

STATEMENT OF WORK, PLEASE EMAIL IT ON THE ABOVE NOTED EMAIL

ADDRESS. YOU WILL GET ANSWER THRU EMAIL.

IT IS RECOMMENDED THAT BIDDERS SEND A FOLLOW-UP EMAIL TO

ENSURE THE RECEIPT OF QUOTATION. USAID PAKISTAN WILL NOT BE

RESPONSIBLE FOR THE NON-RECEIPT OF QUOTATION(S)

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Prefeasibility Study of Horticulture Markets - Statement of Work

I. Background

Traditionally markets or mandis in Pakistan have been governed through old British laws which restricted market ownership to the government and their management to government appointed market committees. The goal of these markets was to maximize revenue generation for the government, with no emphasis placed on competition, transparency or quality, as the entire focus was on the volume passing through each such market.

However, in 2010 Sindh government passed the Wholesale Markets Act which allows for new markets to be set up by private parties while at the same time calls for converting existing government markets into private companies. The conversion of the existing markets has been slow and there has not been any private interest to date in setting up new markets. The main reasons for this slow uptake is that private investment has remained wary of whether the legislation will actually be implemented due to resistance from entrenched players who benefit from the status quo. USAID is exploring the possibility of assisting the development of new markets or processing zones through private investments or public private partnerships. These new markets would allow the horticulture sector to upgrade quality of produce offered, establish standards and product, and create a more open competitive environment for all stakeholders. This may be accomplished by upgrading infrastructure such as properly designed markets, installing cold storage units and processing and packaging facilities and may be supported by soft technical assistance such as information systems that promote transparency, access to finance options and supply chain connectivity.

The aim of this effort is to explore the best viable options that allows for creating an environment which is competitive and structured, and offers stakeholders premiums for better products and promotes improvement in the horticulture value chain.

II. Statement of Work

The objective is to conduct a pre-feasibility for establishing new market/mandi or processing zone mechanisms for horticulture in Sindh. The study should provide recommendations for optimal and strategic interventions as well as the number of markets/zones that need to be set up in different locations to maximize impact in the province.

Below are the areas to be covered in the study:

There are at least three options that need to be considered in developing the optimal intervention for the horticulture markets. There might be other potential interventions that the contractor may suggest but the study must cover the following on a comparative basis:

1. Working with existing markets: Feasibility of upgrading existing markets such as Karachi Sabzi Mandi. What kinds of changes can be implemented and their expected impacts? What would be the constraints in terms of existing players and political interests in reforming existing markets?

2. Developing new markets: Is it viable to set up new markets or leverage existing efforts (government or private) to set up new markets? What would be the main constraints in terms of demand, existing players, interest by the private sector and GoS? Some of the areas to consider would be the Khajoor Mandi initiative by GoS near

Khairpur which is envisioned as a modern dates and horticulture market with proper infrastructure and mechanisms. Would a new market set up in Karachi (or its outskirts) be able to replace or work in conjunction with existing mandis and who would be the private partners interested in such a setup?

3. Set up processing zones: Instead of setting up a new market, would it more viable to set up agriculture processing zones, with support from the government, next to existing markets. This could support operations of the existing markets where processors can use the zone to supply premium quality product to the market as

Page 4 of 11 of RFQ NO.: 391-O-00-14-00008-00

- 4 -well as to other buyers including exporters. The model could be stand alone or a hub and spoke with smaller units present at field level.

Contractor needs to explore the above models and/or hybrids thereof. All suggested models should have specific interventions (cold trucks, storage, sms alerts, real time information sharing, grading/ sorting facilities etc.), modalities (how the intervention will be executed) and cost of intervention clearly laid out.

Other considerations that need to be covered are:

Provide information on international best practices or models for agriculture markets or processing zones, particularly in countries with comparable market dynamics (such as India).

Provide an operational overview of agriculture markets in other provinces.

Assessment of possible location(s) for establishing a new mandi/zone.

Commercial viability of suggested model in terms of which stakeholders and investors would be most interested and their appetite for investing in the proposed model.

Provide an estimated cost and Return on Investment (ROI) for establishing proposed model.

Impact on value chain – what is the enhancement in competitiveness, export potential, upgrade in standards?

What would be the role of access to finance and access to information for success of the model and how can this be addressed?

Benefit analysis of stakeholders with emphasis on implications for growers.

Infrastructure considerations such as access to electricity, sewage disposal, proximity to cities, ports, roads, availability of land etc.

At a minimum the following stakeholders should be engaged with and their inputs incorporated:

Government of Sindh – Agriculture Department, Public Private Partnership Unit and others.

Private sector – growers, processors, traders, exporters, commission agents, and related associations and groups.

III. Deliverables

Report: The main deliverable will be in the form of a report which will cover the following sections:

Executive Summary (up to 1 page) – A summary of findings and the technical approach utilized by the contractor in completing the assignment

Background & Context (up to 2 pages) – Overview of existing laws governing markets in relation to existing markets. Proposed projects envisioned by Sindh government and private sector. Brief analysis of stakeholders involved.

Methodology (up to 2 pages) – Clear explanation of the approach used to complete the study. The people met, markets/zones visited, laws and papers considered, models from other countries reviewed and any other desk work completed. Place lists and non-analysis details in the appendix if needed.

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Intervention Analysis (up to 30 pages) – Overview of markets/zones in other provinces and other countries with comparable market dynamics and legal framework (tables might be useful for comparisons). For each of the proposed model the following should be covered:

1. Details of intervention: Specific activities of the intervention, role of different stakeholders including USAID, implementing partner, private sector and government. Details of support infrastructure (roads, electricity etc.), proximity to cities, issues of access and location for each model

2. Commercial analysis: include budget for potential intervention, ROI, sensitivity analysis and financial sustainability analysis

3. Stakeholder analysis: Analysis of private sector investment potential and mode of investment. Potential interest and engagement of GoS including departments and players involved. This should cover political implications viz a viz existing stakeholders in the markets.

4. Impact on value chains via each model: Produce and stakeholders most likely to benefit, potential enhancement in market size including exports (by product), new jobs created

5. Risks and assumptions of each model

6. Timeline for interventions and sequencing of activities

Recommendation (up to 3 pages) – Prioritization matrix which shows the feasibility of each model prioritized on the criteria of impact, cost of intervention, ease of execution and sustainability beyond life of project.

Annexes:

The report needs to be properly citied and footnoted for any references. All contacts met, field reports and background information should be included in the appendix. It is expected that the report will be completed within 40 working days from the time the award is granted to the contractor.

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INSTRUCTIONS TO OFFERORS

1. TECHNICAL PROPOSAL

The Technical Proposal must not exceed 20 pages with no smaller than 12-point font, containing the three sections identified below:

a. Technical Understanding and Approach

Offerors shall submit a technical proposal outlining their approach for meeting the requirement described in the Statement of Work (SOW). The proposal shall reflect a clear understanding of the assignment and the proposed approach to undertake the assignment. The offeror will also highlight the markets/zones or countries he/she will consider in the study and state why. A timeline with proposed activities should be included to show how the contract will be completed within 40 working days.

Page Limit: Seven Pages

b. Personnel

Offerors shall submit CV of personnel proposed to meet the requirements of the SoW demonstrating the proposed personnel’s qualifications, experience, skills, knowledge and expertise. It is expected that at a minimum the following skills or professionals are part of the team:

1. A lawyer or legal background to address legal framework

2. Economist or MBA to conduct financial and economic feasibility for models

3. Market Specialist with agriculture and market experience to guide the overall project and research

Page Limit: Ten Pages

c. Past Performance

USAID will evaluate past performance of the Offeror based on reference checks and relevant past performance information submitted and may consider other past performance information. The Offeror shall submit a list of 2 current or previous clients for whom similar studies have been accomplished within the last 3 years for reference checks.

Provide for each of the clients mentioned above a list of contact names, position titles, mailing addresses, phone numbers, e-mail addresses and a description of the performance to include:

Scope of the program/work or complexity/diversity of tasks, Type of professional for whom the recruitment was undertaken Success in meeting the clients’ needs Primary location(s) of work; and Dollar value.

Page Limit: Three pages

2. COST QUOTATION

Offerors shall submit a quotation for the total cost of the award. As this is a Firm Fixed Price purchase order, this quotation must be inclusive of all costs under this award, such as: salaries, travel costs, logistics and administration, and profit or fee. Offerors shall provide both a summarized and a detailed budget, in the following format:

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Sr. No. Budget Line Item Cost in PKR Cost in USD

1 Labor

2 Travel 3 Administrative Cost

Total

Note: Please use a currency exchange rate of PKR 105/$.

No costs will be reimbursed aside from the total cost of the award.

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EVALUATION FACTORS FOR AWARD

(a) The Government intends to evaluate Purchase Order proposals in accordance with evaluation criteria stated below and award to the responsible contractor whose Purchase Order proposal represents the best value to the U.S. Government. The Government may award a Purchase Order without discussions. “Best value” is defined as the offer that is determined the most advantageous to the Government, in consideration of technical, cost, and other factors. For overall evaluation purposes, technical factors are considered significantly more important than cost/price factors.

(b) The submitted technical information will be evaluated using the technical criteria shown below. The technical evaluation criteria below are presented by major category, with points indicating relative order of importance, so that Offerors will know which areas require emphasis in the preparation of proposals.

(c) The criteria below reflect the requirements of this particular Purchase Order. Offerors shall note that these criteria serve to: (1) identify the significant subjects which Offerors shall address in their proposal and (2) set the standard against which all technical proposals will be evaluated.

(d) Offerors must meet the minimum qualifications in order to be considered for award, which are:

the Offeror must be able to undertake the assignment on a full time basis at the designated locations the Offeror must be able to meet the timelines for submission of deliverables and reports the Offeor must proposed the right mix of staff to complete the assignment at the designated locations.

1. TECHNICAL EVALUATION

Offerors’ Technical Proposals will be evaluated against the credibility of their approaches, strategies and interventions to achieve the desired objectives. Priority will be given to Technical Proposals that include credible strategies and approaches to achieve the desired objectives in an expeditious manner.

The specific evaluation criteria are as follows:

Technical Evaluation Criteria Weight

Technical Understanding & Approach 50 points

Personnel 30 points

Past Performance of Firm(s) 20 points

Total Possible Technical Evaluation Points 100 points

a. Technical Understanding and Approach:

Offerors will be evaluated on the Offerors’ demonstrated ability to present technical approaches that are methodological, practical and will effectively and efficiently achieve the objectives outlined in the detailed Statement of Work. This will include a plan and timeline which clearly shows how the work will be completed within the requisite time. (50 points)

b. Personnel:

Offerors will be evaluated on the extent to which they have proposed personnel with the necessary relevant qualifications and experience to provide quality results. The personnel will be evaluated as to the extent they possess the requisite necessary skills and knowledge to achieve the objectives fully with a high level of quality and within the Purchase Order time requirements. (30 points)

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c. Past Performance:

Past performance information determined to be relevant will be evaluated in accordance with the following elements:

Quality of product or service, including consistency in meeting goals and targets;

Cost control, including forecasting costs as well as accuracy in financial reporting

Timeliness of performance, including adherence to award schedules and other time sensitive project conditions;

Customer satisfaction with performance,; and

Effectiveness of personnel, including appropriateness of personnel for the job and prompt and satisfactory changes in personnel when problems with clients where identified.

USAID reserves the right to conduct reference checks and review Contractor Performance Assessment Reports to assist in the scoring of this criterion. (20 points)

3. COST EVALUATION

The cost quotation will not be scored, but cost may be a deciding factor in determining which proposal represents the best value for the US government. The importance of cost as an evaluation criterion will increase with the similarity of the technical scores. When the Offerors are considered essentially equal in terms of technical capability, or when cost is so significantly high as to diminish the value of the technical superiority of the proposal, cost may become a determining factor in the award decision.

If adequate price competition is not achieved, USAID reserves the right to request supporting documentation to establish reasonableness of the proposed price and conduct cost realism analysis as part of the cost evaluation.

4. BASIS FOR AWARD DECISION

An award decision will be made pursuant to the Contracting Officer’s determination of which proposal represents the best value to the U.S. government, taking into account cost and technical factors. USAID reserves the right to make multiple awards or no awards resulting from this solicitation.

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A-1. Payment Terms:

Payments will be processed net 30 days on receipt of proper invoice after completion of work.

A-2 TERMINATION

In the event that this purchase order needs to be terminated or the scope of work truncated for political or security reasons, compensation will be made on the basis of provided performance and location discharged. A draft report based on progress to that time will be submitted and Contractor agrees that, subject to discharge of other USAID responsibilities, she will remain available to complete the deliverables as feasible.

EXECUTIVE ORDER ON TERRORISM FINANCING

The Contractor/Recipient is reminded that U.S. Executive Orders and U.S. law prohibits transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism. It is the legal responsibility of the contractor/recipient to ensure compliance with these Executive Orders and laws. This provision must be included in all subcontracts/sub awards issued under this contract/agreement.

Page 11 of 11 of RFQ NO.: 391-O-00-14-00008-00

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SECTION B - NOTICE LISTING CLAUSES INCORPORATED BY REFERENCE

STANDARD CLAUSES:

522522 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates the following clauses be reflected with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

http://www.arnet.gov/far http://www.usaid.gov/ADS

I. FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

52.211-11 LIQUIDATED DAMAGES-SUPPLIES SERVICES OR RESEARCH AND DEVELOPMENT

(SEP 2000)

52.211-18 VARIATION IN ESTIMATED QUANTITY (APRIL 1984)

52213-2 INVOICES (APR 1984)

522134 TERMS AND CONDONS —SIMPLIFIED ACQUISITION (OTHER THAN COMMERCIAL ITEMS (JUN 1998)

52.215-10 PRICE REDUCTION FOR DEFECTIVE COST OR PRICING DATA (OCT1997)

52.215-14 INTEGRITY OF UNIT PRICES (OCT 1997)

52.2174 OPTION FOR INCREASED QUANTITY (MAR 1989)

52.216-24 LIMITATION OF GOVERNMENT LTABILITY(APR 1934)

52.22226 EQUAL OPPORTUNITY (FEB 1999)

52.232-1 PAYMENTS (APR 1984)

52232-25 PROMPT PAYMENT (JUN 1997)

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER –CENTRAL CONTRACTOR

REGISTRATION (OCT 03)

52233-1 DISPUTES (OCT 1995)

52.243-1 CHANGES — FIXED PRICE (AUG 1987)

52246-2 INSPECTION OF SUPPLIES-FIXED PRICE (AUG 1996)

52.246-17 WARRANTY OF SUPPLIES OF A NON-COMPLEX NATURE (APR 1984)

52.249-1 TERMINATION FOR CONVENIENCE OF THE GOVERNMENT (FIXED-PRICE) (SHORT

FORM) (APR 1984)

52.249-8 DEFAULT (FIXED PRICE—SUPPLY AND SERVICE) (APR 1984)

52249-14 EXCUSABLE DELAYS (APR1984)

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER –CENTRAL CONTRACTOR

REGISTRATION (OCT 03)

II. A.I.D. ACQUISITION REGULATION CLAUSES

752.202-1 DEFINITIONS

(a)ALTERNATE 70 (JAN 1990) (b)ALTERNATE 72 (DEC 1986)

752.7003 DOCUMENTATION FORPAYMENT (NOV 1998)

752.7006 NOTICES (APR 1984)

752.7022 CONFLICTS BETWEEN CONTRACT AND CATALOG (APR 1984)

752.7025 APPROVALS (APR 1984)