39014_Sep_28_26_solicitation_doc.pdf

This is a solicitation document issued by YWCA Hartford Region, a Connecticut-based organization, for construction services related to solar panel installation. The project involves the installation of a new 23.10 KWDC / 20.00 KWAC solar system on the existing flat roof of the organization's two-story office building located at 135 Broad Street, Hartford, Connecticut. The work scope includes debris removal, roof preparation, installation of SWelect Solar 550W modules and two Solaredge SE10K US inverters at 208V across five designated roof zones, electrical connections to existing basement panels, and coordination with existing rooftop mechanical and plumbing systems. An optional site walkthrough is scheduled for September 16, 2026. Sealed bids are due on September 30, 2026, at 12:00 PM EDT, with questions due by September 21, 2026, at 1:00 PM. Bidders must submit responses in sealed format, and bids remain valid for 90 days following bid opening. The contract will be awarded to the lowest responsible and qualified bidder.

The project is 100% state-funded through the Connecticut Department of Economic and Community Development and is subject to mandatory set-asides requiring 25% of total contract value to be subcontracted to DAS-certified small businesses and 6.25% to DAS-certified minority-, women-, and/or disabled-owned businesses. Contractors must demonstrate good faith efforts to meet these subcontractor goals and comply with Connecticut prevailing wage requirements. Payment terms follow AIA Document A107-2007 standards with 5% retainage and no mobilization or materials advance payments. Bidders must provide a 5% bid bond from a Connecticut-licensed surety, performance and labor/material bonds, and an AIA Document A305 Contractor's Qualification Statement demonstrating New England roofing experience. Insurance requirements include $1,000,000 each-occurrence commercial general liability, $2,000,000 general aggregate, $1,000,000 umbrella liability, and builder's risk coverage naming YWCA Hartford Region and the State of Connecticut as additional insureds. The contractor must obtain all necessary permits from the City of Hartford, provide a minimum 20-year manufacturer's warranty plus installation warranty, and maintain building operations during installation with work confined to Monday-Friday business hours.