Solicitation - Executive Officer.doc

Solicitation Number:

Solicitation for U.S. Personal Service Contractor (PSC) Executive Officer at USAID Sri Lanka at Colombo, Sri Lanka

1. SOLICITATION NO.: 383-10-503

2. ISSUANCE DATE: March 26, 2010

3. CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS: April 26, 2010 (5.30pm Colombo Time/8.00am Washington, DC time)

4. POSITION TITLE: Executive Officer

5. MARKET VALUE: GS-15. Final compensation will be negotiated within the listed market value based upon the candidate’s past salary, and educational background, work history and qualifications. This position is taxable; incumbent will be required to pay US Taxes. NOTE: Experience and education which exceed the requirements set forth in the position description but which are not directly related to or required in the performance of expected duties WILL NOT BE CONSIDERED AS JUSTIFICATION FOR UPGRADING THE POSITION OR DESIGNATED SALARY AS SET BY THE CONTRACTING OFFICER.

6. PERIOD OF PERFORMANCE: Employment shall be through an A.I.D. personal services contract for an initial period of one year with an option to extend the contract in yearly increments for up to an additional one year. This Personal Services Contract is subject to the availability of funds.

7. PLACE OF PERFORMANCE: Colombo, Sri Lanka

8. STATEMENT OF WORK

A. DUTIES AND RESPONSIBILITIES OF THE POSITION

The contractor, under the direct supervision of the USAID Mission Director, or his/her designee shall be responsible for managing the full range of EXO services at USAID/Sri Lanka.

The contractor shall:

In accordance with AID policy (Automated Directives System 527) the Executive Officer serves as the principal advisor to the Mission Director and mission staff with full responsibility for providing leadership, advice and staff support in the administrative management functional areas of: management analysis; office services management; budget planning, formulation and control; procurement of services, supplies, equipment and facilities; property and supply management; personnel management and services; housing; transportation; equipment and maintenance services; and participant training; and communication resources. In this capacity is tasked with developing innovative methods for providing improved administrative and logistical support services. The Executive Officer is the focal point and is responsible for ensuring that adequate management and logistical support is provided for all mission administrative services.

The Executive Officer:

Plans, directs, and administers the management functions of the mission including supervising Executive Office staff;

Develops, interprets, and ensures implementation of administrative management policies, regulations, and procedures;

Formulates, interprets, and communicates long-range principles, policies, and objectives for administrative services programs. Serves as a key communicator of new administrative policies and procedures. Ensures successful implementation of large-scale administrative, Human Resources, and organizational changes.

Reviews and updates Administrative Close out Plan;

Prepares workforce planning scenarios based on various budget scenarios;

Works with implementing partners to ensure an orderly close-out of their activities, particularly as they dispose of USG purchased property;

Provides policy advice and guidance on the management and support functions and services required for effective program implementation;

Participates in project planning and review to evaluate administrative support implications, feasibility, projected costs, and drafting or advising on appropriate administrative support budgets;

Provides expert advice to the Director on the support services required by AID that are provided under the consolidated services arrangement under ICASS and monitors the adequacy of such services in terms of quality and quantity. Act as the advisor to the Director on what actions are required to ensure compliance with the ICASS agreements;

In conjunction with the Embassy Management Officer, work on Consolidation of Services Plan for co-location;

Advises and supports the Mission Director on the full range of personnel matters, including development and implementation of appropriate personnel procedures and workforce planning particularly as it relates to Administrative Phase Down and Closeout of operations and maximization of resources;

Analyzes mission management requirements and develops the operating expense and administrative program support budgets for the mission. Directs the administration of the operating expense budget and administrative portion of the program support budget to ensure prompt and legal obligation of funds;

Serves on Post Boards and Committees as required including the Joint Awards Program, ICASS Council, Housing Board, etc.;

Administers the mission security program under the guidance of the RSO;

Manages the following functional areas: general services, supply and property management, contract services and contract administration, procurement, communications and records management, management analysis, security, computer systems and USAID mail room.

B. SUPERVISORY CONTROLS

The contractor reports directly to the Mission Director, USAID/Sri Lanka

C. SUPERVISION/OVERSIGHT OVER OTHERS

Supervises and mentors:

Computer Center Human Resources General Services

Financial Management

Communications and Records

Contracts and Purchasing

Motorpool

9. PHYSICAL DEMANDS

The work is generally sedentary and does not pose undue physical demands.

10. WORK ENVIRONMENT

Work is primarily performed in an office setting.

11. START DATE: June 21-25, 2010, upon necessary clearances are obtained.

12. POINT OF CONTACT:

Mr. Michael Sampson Executive Officer

USAID/Sri Lanka

Colombo, Sri Lanka

Fax: + (94) 11-247-2850 E-mail: msampson@usaid.gov

13. QUALIFICATIONS AND SKILLS

A. EDUCATION AND EXPERIENCE REQUIRED FOR THE POSITION

The minimum educational requirement is Bachelors degree in business administration, public administration or related field is required. Additional work experience may be considered in lieu thereof. An MBA or related degree is desirable. USAID training courses (Acquisition and Contracting and Grants and Assistance) preferred.

Candidates must possess seven to ten years of relevant overseas experience, with the USG or large organization required. USAID experience preferred.

· Candidates must have good working knowledge of sound administrative policies and programming is essential. Demonstrated ability to develop innovative solutions to provision of administrative and logistical support services. Proficiency in apply policy and regulations and developing budgets.

· Candidates must possess demonstrated ability to work within a team framework and positive interpersonal skills as well as an ability to work independently with minimal supervision is required. Cultural sensitivity, previous management, supervisory and staff development skills are required.

B. ADDITIONAL FACTORS

USAID Sri Lanka will consider issues such as conflict of interest, nepotism, budget implications, visa status and whether candidates have a work permit in determining successful candidacy. When equally qualified, American Family Members (American Family Members are defined as adult dependents of U.S. Government employees) will be given first preference.

14. SELECTION FACTORS

Bachelors in business administration, public administration or related field is required. Additional work experience may be considered in lieu thereof. An MBA or related degree is desirable. USAID training courses (Acquisition and Contracting and Grants and Assistance) preferred.

Seven to ten years of relevant overseas experience, with the USG or large organization required. USAID experience preferred.

Working knowledge of sound administrative policies and programming is essential. Demonstrated ability to develop innovative solutions to provision of administrative and logistical support services. Proficiency in apply policy and regulations and developing budgets.

Demonstrated ability to work within a team framework and positive interpersonal skills as well as an ability to work independently with minimal supervision is required. Cultural sensitivity, previous management, supervisory and staff development skills are required.

15. APPLYING:

Qualified individuals are requested to submit:

For USPSCs a U.S. Government Standard Form 171 or Optional Form 612 (available at the USAID website, http://www.usaid.gov/forms/) Resumes may be attached to the SF-171 or OF-612 and applicants are encouraged to write a brief appendix to demonstrate how prior experience and/or training address the minimum qualifications and evaluation criteria.

Applications must be received by the closing date and time at the address specified in the cover letter.

To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any cover letter.

After an initial application screening, the best qualified applicants will be invited to an oral interview which may include a written test. Applicants must be eligible for appointment under host government laws and regulations.

The selected candidate will be required to obtain and maintain a security clearance

16. LIST OF REQUIRED FORMS FOR PSCS

Forms outlined below can found at http://www.usaid.gov/forms/

1. Standard Form 171 or Optional Form 612.

2. Contractor Physical Examination (AID Form 1420-62). **

3. Questionnaire for Sensitive Positions (for National Security)

(SF-86), or **

4. Questionnaire for Non-Sensitive Positions (SF-85). **

5. Finger Print Card (FD-258). **

** Forms 2 through 5 shall be completed only upon the advice of the Contracting Officer that an applicant is the successful candidate for the job.

17. CONTRACT INFORMATION BULLETINS (CIBS) PERTAINING TO PSCS

AAPDs and CIBs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to this website http://www.usaid.gov/business/business_opportunities/cib/subject.html#psc to determine which AAPDs and CIBs apply to this contract.

18. BENEFITS/ALLOWANCES:

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

BENEFITS:

Employee's FICA Contribution

Contribution toward Health & Life Insurance

Pay Comparability Adjustment

Eligibility for Worker's Compensation

Annual & Sick Leave

Access to Embassy medical facilities, commissary and pouch mail service

ALLOWANCES (If Applicable):

(1) Temporary Lodging Allowance (Section 120)

(2) Living Quarters Allowance (Section 130)

(3) Post Allowance (Section 220)

(4) Supplemental Post Allowance (Section 230)

(5) Post Differential (Chapter 500)

(6) Payments during Evacuation/Authorized Departure (Section 600) and

(7) Danger Pay (Section 650)

(8) Educational Allowance (Section 270)

(9) Separate Maintenance Allowance (Section 260)

(10) Educational Travel (Section 280)

* Standardized Regulations (Government Civilians Foreign Areas).

FEDERAL TAXES: USPSCs are not exempt from payment of Federal Income taxes.