3823523300Attachment08.xlsx
XLSX spreadsheet 25 KB Posted
- Contract number
- Not on record
- Issued by
- New York
About this file
This document is a Contract Usage Report template for New York State Award 23300 under Group 38235 - Electronic Monitoring Products and Services, which is part of the NASPO ValuePoint cooperative purchasing program. The template is designed for contractors to report their sales activity to New York State authorized users, including state agencies like the Department of Transportation (DOT) and the Office of General Services (OGS), as well as local governments such as counties and municipalities throughout New York State.
The contract covers electronic monitoring products and services with multiple product categories including electrical equipment, HVAC systems, lighting, pneumatics, tools, safety and security equipment, and material handling products. The reporting template requires contractors to provide detailed transaction information including invoice numbers, purchase order details, manufacturer information, quantities, list prices, contract prices, and discount percentages off list price. The contract incorporates New York State diversity requirements by tracking whether resellers or distributors are certified as Minority/Women-owned Business Enterprises (M/WBE) or Service-Disabled Veteran-Owned Businesses (SDVOB), and includes provisions for BuyNY preferences for New York State-produced food products. The template demonstrates the state's commitment to comprehensive contract monitoring and compliance tracking for this statewide cooperative purchasing agreement.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 3823523300EC.pdf | ||
| 3823523300a.pdf | ||
| 3823523300Howtouse.pdf | ||
| 3823523300AppendixC.pdf | ||
| 3823523300AppendixA.pdf | ||
| 3823523300AppendixB.pdf | ||
| 3823523300ra.pdf | ||
| 3823523300p.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Instructions
| NEW YORK STATE |
| Report of Contract Usage |
| Award 23300 |
Enter your Contact information in the cells below. The information entered below will be prepopulated on the Contract Usage tab.
| Contractor Name: |
| NYS Contract Number: |
| Catalog(s) Name: |
| Contract Reporting Period (Dates): |
A Contractor must complete all non-shaded cells on the worksheet. The shaded cells perform automatic calculations of the data entered and are locked or provide the Contractor with additional information in a read-only format. All other cells are read-only. Only those cells provided for entering Sales information are to be accessed by the Contractor.
| Contract Usage Sheet | |
| Contractor's Invoice # | Invoice number on Contractor's invoice to ordering entity |
| Invoice Date | Date on Contractor's invoice to ordering entity |
| PO # | Number on ordering entity's purchase order |
| Mini Bid Contract # (if applicable) | Contractor's contract number issued by OGS |
| Product Category | Category name of the products awarded by OGS (ie. Electrical, HVAC, Pneumatics, etc.) Choose category in drop down. |
| Authorized User | Authorized User placing purchase order with Contractor (ie. DOT, OGS, Albany County, etc.) |
| Contractor's Part/Stock # | Part/Stock used for ordering |
| Item Description | Description of part/stock product |
| Manufacturer Name | Manufacturer of the Item purchased |
| Manufacturer's Part No. | ‘The manufacturer’s unique identifier assigned to the item, which consists of alphanumeric characters. Examples of manufacturer’s part numbers include Product Order Codes, ID Numbers, Model Numbers and Catalog Numbers. Should the Manufacturer’s Model Number and Part Number be identical, then this information should be listed in both the ‘Manufacturer’s Model Number’ and ‘Manufacturer’s Part Number’ fields’ |
| Unit of Measure | Packing size of product |
| Quantity | Quantity purchased by the Authorized User for the term of the reporting period |
| List Price (Unit Price) | Price published in the catalog for the item purchased |
| Extended Price (List) | The Multiplied Value of Quantity and List Price |
| NYS Contract Price (Unit Price) | Unit Price of the product that an Authorized User will be invoiced |
| Contract Extended Price | The Multiplied Value of Quantity and NYS Contract Price |
| % Discount off List | The percent difference between List Price and NYS Contract Price |
| Reseller/Distributor/Dealer | Name of the Approved Reseller/Distributor/Dealer that sold a Contract Item to an Authorized User. |
| NYS Certified M/WBE | Contractor to answer "Yes/No" if Reseller/Distributor/Dealer is a NYS Certified M/WBE |
| SDVOB | Contractor to answer "Yes/No" if Reseller/Distributor/Dealer is a SDVOB |
| BuyNY | Contractor to answer "Yes" if food product (including milk) is produced, harvested or grown in New York State. |
GROUP 38235 - ELECTRONIC MONITORING PRODUCTS AND SERVICES (NASPO VALUEPOINT) (STATEWIDE)
&F Page &P of &N
ContractUsage
| Contractor Name: | 0 |
| Catalog Name: | 0 |
| Contract Reporting Period (Dates): | 0 |
| Contract Number: | 0 |
| Contractor's Invoice # | Invoice Date | Ordering Entity PO # | Mini Bid Contract # (if applicable) | Product Category | Authorized User | Contractor's Part/Stock # | Item Description | Manufacturer Name | Manufacturer's Part # | Unit of Measure | Quantity | List Price (Unit Price) | Extended Price (List) | NYS Contract Price | ||||||
| (Unit Price) | Contract Extended Price | % Discount off List Price | Reseller/Distributor/Dealer (if applicable) | NYS Certified M/WBE | Product Category | |||||||||||||||
| Sample: ABC123 | 10/1/15 | 12-12345 | PC12345 | Tools (hand) | DOT | A1234 | Claw Hammer | Acme Co. | 4567B | each | 2 | $ 17.00 | $ 34.00 | $ 13.50 | $ 27.00 | 21% | Road Runner Inc. | Yes | Electrical | |
| Fluid Power Equipment | ||||||||||||||||||||
| HVAC | ||||||||||||||||||||
| Lighting | ||||||||||||||||||||
| Maintenance/Cleaning | ||||||||||||||||||||
| Material handling | ||||||||||||||||||||
| Motors/Power Transmission | ||||||||||||||||||||
| Pneumatics | ||||||||||||||||||||
| Production Tools | ||||||||||||||||||||
| Pumps and Plumbing | ||||||||||||||||||||
| Safety and Security | ||||||||||||||||||||
| Tools (hand) | ||||||||||||||||||||
| Tools (power) |
Group 38235 - ELECTRONIC MONITORING PRODUCTS AND SERVICES (NASPO VALUEPOINT) (STATEWIDE)
Award 23300 &P of &N
Sheet1
File details come from the government source that posted it. Updated .