3823523300Attachment08.xlsx
XLSX spreadsheet 25 KB Posted
- Contract number
- 23300
- Issued by
- New York
About this file
This document is a New York State Contract Usage Report template for Group 38235, which covers Electronic Monitoring Products and Services through the NASPO ValuePoint Statewide Contract (Award 23300). The template is designed for contractors to report detailed contract usage information, with fields for capturing transactional data across various authorized user entities such as state departments, counties, and other governmental organizations.
The contract vehicle provides a comprehensive framework for reporting purchases, including detailed specifications like product categories (Electrical, Fluid Power, HVAC, Lighting, etc.), manufacturer information, pricing structures, and discounting metrics. The template includes provisions for tracking list prices, contract prices, percentage discounts, and supports diversity initiatives by requiring reporting on NYS Certified M/WBE (Minority/Women-owned Business Enterprise) and SDVOB (Service-Disabled Veteran-Owned Business) vendors. The document appears to be a standardized reporting mechanism that enables transparent tracking of contract utilization, pricing compliance, and vendor performance across state and local government purchasing activities.
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Other files
| File | Type | Posted |
|---|---|---|
| 3823523300Howtouse.pdf | ||
| 3823523300AppendixA.pdf | ||
| 3823523300AppendixC.pdf | ||
| 3823523300a.pdf | ||
| 3823523300EC.pdf | ||
| 3823523300AppendixB.pdf |
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Text version
Instructions
| NEW YORK STATE |
| Report of Contract Usage |
| Award 23300 |
Enter your Contact information in the cells below. The information entered below will be prepopulated on the Contract Usage tab.
| Contractor Name: |
| NYS Contract Number: |
| Catalog(s) Name: |
| Contract Reporting Period (Dates): |
A Contractor must complete all non-shaded cells on the worksheet. The shaded cells perform automatic calculations of the data entered and are locked or provide the Contractor with additional information in a read-only format. All other cells are read-only. Only those cells provided for entering Sales information are to be accessed by the Contractor.
| Contract Usage Sheet | |
| Contractor's Invoice # | Invoice number on Contractor's invoice to ordering entity |
| Invoice Date | Date on Contractor's invoice to ordering entity |
| PO # | Number on ordering entity's purchase order |
| Mini Bid Contract # (if applicable) | Contractor's contract number issued by OGS |
| Product Category | Category name of the products awarded by OGS (ie. Electrical, HVAC, Pneumatics, etc.) Choose category in drop down. |
| Authorized User | Authorized User placing purchase order with Contractor (ie. DOT, OGS, Albany County, etc.) |
| Contractor's Part/Stock # | Part/Stock used for ordering |
| Item Description | Description of part/stock product |
| Manufacturer Name | Manufacturer of the Item purchased |
| Manufacturer's Part No. | ‘The manufacturer’s unique identifier assigned to the item, which consists of alphanumeric characters. Examples of manufacturer’s part numbers include Product Order Codes, ID Numbers, Model Numbers and Catalog Numbers. Should the Manufacturer’s Model Number and Part Number be identical, then this information should be listed in both the ‘Manufacturer’s Model Number’ and ‘Manufacturer’s Part Number’ fields’ |
| Unit of Measure | Packing size of product |
| Quantity | Quantity purchased by the Authorized User for the term of the reporting period |
| List Price (Unit Price) | Price published in the catalog for the item purchased |
| Extended Price (List) | The Multiplied Value of Quantity and List Price |
| NYS Contract Price (Unit Price) | Unit Price of the product that an Authorized User will be invoiced |
| Contract Extended Price | The Multiplied Value of Quantity and NYS Contract Price |
| % Discount off List | The percent difference between List Price and NYS Contract Price |
| Reseller/Distributor/Dealer | Name of the Approved Reseller/Distributor/Dealer that sold a Contract Item to an Authorized User. |
| NYS Certified M/WBE | Contractor to answer "Yes/No" if Reseller/Distributor/Dealer is a NYS Certified M/WBE |
| SDVOB | Contractor to answer "Yes/No" if Reseller/Distributor/Dealer is a SDVOB |
| BuyNY | Contractor to answer "Yes" if food product (including milk) is produced, harvested or grown in New York State. |
GROUP 38235 - ELECTRONIC MONITORING PRODUCTS AND SERVICES (NASPO VALUEPOINT) (STATEWIDE)
&F Page &P of &N
ContractUsage
| Contractor Name: | 0 |
| Catalog Name: | 0 |
| Contract Reporting Period (Dates): | 0 |
| Contract Number: | 0 |
| Contractor's Invoice # | Invoice Date | Ordering Entity PO # | Mini Bid Contract # (if applicable) | Product Category | Authorized User | Contractor's Part/Stock # | Item Description | Manufacturer Name | Manufacturer's Part # | Unit of Measure | Quantity | List Price (Unit Price) | Extended Price (List) | NYS Contract Price | ||||||
| (Unit Price) | Contract Extended Price | % Discount off List Price | Reseller/Distributor/Dealer (if applicable) | NYS Certified M/WBE | Product Category | |||||||||||||||
| Sample: ABC123 | 10/1/15 | 12-12345 | PC12345 | Tools (hand) | DOT | A1234 | Claw Hammer | Acme Co. | 4567B | each | 2 | $ 17.00 | $ 34.00 | $ 13.50 | $ 27.00 | 21% | Road Runner Inc. | Yes | Electrical | |
| Fluid Power Equipment | ||||||||||||||||||||
| HVAC | ||||||||||||||||||||
| Lighting | ||||||||||||||||||||
| Maintenance/Cleaning | ||||||||||||||||||||
| Material handling | ||||||||||||||||||||
| Motors/Power Transmission | ||||||||||||||||||||
| Pneumatics | ||||||||||||||||||||
| Production Tools | ||||||||||||||||||||
| Pumps and Plumbing | ||||||||||||||||||||
| Safety and Security | ||||||||||||||||||||
| Tools (hand) | ||||||||||||||||||||
| Tools (power) |
Group 38235 - ELECTRONIC MONITORING PRODUCTS AND SERVICES (NASPO VALUEPOINT) (STATEWIDE)
Award 23300 &P of &N
Sheet1
File details come from the government source that posted it. Updated .