38058_Sep_16_26_solicitation_doc.pdf

This solicitation document is a Request for Proposal (RFP) issued by the New Milford Board of Education in Connecticut for professional design, engineering, and construction administration services related to tennis court renovation. The project involves the demolition of six existing asphalt tennis courts at New Milford High School and their reconstruction using high-performance post-tensioned concrete. The scope of work includes discovery and geotechnical surveying, two conceptual design options (Option A: six regulation courts, or Option B: four courts plus one multipurpose court with spectator seating), comprehensive construction documents compliant with American Sports Builders Association standards, stormwater pollution control planning and permitting, and full construction-phase administration including site inspections and shop drawing reviews. The solicitation opened July 20, 2026 at 9:30 AM EDT, with vendor questions accepted through August 7, 2026 at 12:00 PM EDT. Proposals are due August 21, 2026 at 12:00 PM EDT, with a public bid opening scheduled for 1:00 PM the same day. A mandatory pre-bid site visit is scheduled for July 31, 2026 at 10:00 AM. Initial site evaluation, conceptual designs, specifications, and cost estimates must be completed within thirty days of contract execution. Anticipated construction bid posting is October 2, 2026, with construction award targeted for November 2, 2026 and construction commencement anticipated for June 14, 2027.

The New Milford Board of Education is seeking a single fixed-price proposal, with pricing terms to be specified by vendors. The District is tax-exempt and will not include taxes in the bid price; the successful bidder assumes all federal, state, and local tax responsibility. Proposals must remain valid for ninety calendar days from submission. Bidders are required to carry Worker's Compensation Insurance with statutory limits including $500,000 employer's liability, General Liability Insurance with minimum $1,000,000 per occurrence and $2,000,000 aggregate plus $1,000,000 umbrella, and Property Damage Insurance with $1,000,000 per occurrence and aggregate limits. All deliverables, including digital PDFs, AutoCAD files, hard copies, project manuals, and construction administration records, become the exclusive property of the District. A separate optional fee line is required for Add/Alternate No. 1 covering United States Tennis Association Facility Assistance Grant support and compliance services. Contact for the procurement is Jane Cornelis at 860-354-8726 or cornelisj@newmilfordps.org.