38058_Aug_24_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) issued by the New Milford Board of Education in Connecticut for professional design, engineering, and construction administration services related to the NMPS/NMHS Tennis Courts project. The District seeks a single, fixed-price proposal from qualified firms to demolish six existing asphalt tennis courts and reconstruct the facility using high-performance post-tensioned concrete. The scope of work includes discovery and geotechnical/surveying work, two conceptual design options (Option A: six regulation courts or Option B: four courts plus one multipurpose court with spectator seating), comprehensive construction documents meeting American Sports Builders Association standards, stormwater pollution control planning and permitting, preparation of a construction RFP bid package, and full construction-phase administration. The solicitation opened July 20, 2026 at 9:30 AM EDT, with vendor questions due August 7, 2026 at 12:00 PM EDT and proposals due August 21, 2026 at 12:00 PM EDT. A mandatory pre-bid site visit is scheduled for July 31, 2026 at 10:00 AM, and the public bid opening is set for August 21, 2026 at 1:00 PM. Construction is anticipated to commence June 14, 2027, with an anticipated construction bid posting on October 2, 2026 and construction award targeted for November 2, 2026. The consultant must complete initial site evaluation, conceptual designs, specifications, and cost estimates within thirty days of contract execution.

Pricing is structured as a fixed-price bid with a separate optional fee line for Add/Alternate No. 1 covering United States Tennis Association Facility Assistance Grant support and compliance services. The District is tax-exempt and will not include taxes in the bid price; the successful bidder assumes all federal, state, and local tax responsibility. Proposals must remain valid for ninety calendar days from submission. Insurance requirements include Worker's Compensation Insurance with statutory limits including $500,000 employer's liability; General Liability Insurance with a minimum of $1,000,000 per occurrence and $2,000,000 aggregate plus $1,000,000 umbrella; and Property Damage Insurance with $1,000,000 per occurrence and aggregate limits. All deliverables, including digital PDFs, AutoCAD files, hard copies, project manuals, and construction administration records, become the exclusive property of the District. Contact for inquiries is Jane Cornelis at 860-354-8726 or cornelisj@newmilfordps.org.