38058_Oct_16_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) issued by the New Milford Board of Education in Connecticut for professional design, engineering, and construction administration services related to the NMPS/NMHS Tennis Courts project. The District seeks a single, fixed-price proposal for the demolition of six existing asphalt tennis courts at New Milford High School and their reconstruction using high-performance post-tensioned concrete. The scope of work includes discovery and geotechnical/surveying work; two conceptual design options (Option A for six regulation courts or Option B for four courts plus one multipurpose court with spectator seating); comprehensive construction documents meeting American Sports Builders Association standards; stormwater pollution control planning and permitting under 2024 Connecticut Guidelines; preparation of a construction RFP bid package; and full construction-phase administration including site inspections, shop drawing reviews, and project close-out. The RFP was posted July 20, 2026, with a mandatory pre-bid site visit scheduled for July 31, 2026 at 10:00 AM. Vendor questions are due August 7, 2026 at 12:00 PM, and proposals must be submitted by August 21, 2026 at 12:00 PM, with the public bid opening at 1:00 PM the same day. The anticipated construction bid posting is October 2, 2026, with construction award targeted for November 2, 2026 and construction commencement anticipated for June 14, 2027. The selected consultant must complete initial site evaluation, conceptual designs, specifications, and cost estimates within thirty days of contract execution.

The solicitation requires a fixed-price proposal with vendor-specified payment terms and free on board destination delivery terms. All deliverables, including digital PDFs, AutoCAD files, hard copies, project manuals, and construction administration records, become the exclusive property of the District. Bidders must carry Worker's Compensation Insurance with statutory limits including $500,000 employer's liability; General Liability Insurance with minimum $1,000,000 per occurrence and $2,000,000 aggregate plus $1,000,000 umbrella; and Property Damage Insurance with $1,000,000 per occurrence and aggregate limits. The District is tax-exempt and will not include taxes in the bid price, with the successful bidder assuming all federal, state, and local tax responsibility. Proposals must remain valid for ninety calendar days from submission. The RFP includes a separate optional fee line for Add/Alternate No. 1 covering United States Tennis Association Facility Assistance Grant support and compliance services. Contact for inquiries is Jane Cornelis at the New Milford Board of Education, 25 Sunny Valley Rd, Suite A, New Milford, CT 06776; telephone 860-354-8726 or cornelisj@newmilfordps.org.