38058_Oct_7_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) document issued by the New Milford Board of Education in Connecticut for professional design, engineering, and construction administration services related to the NMPS/NMHS Tennis Courts project. The scope of work encompasses the demolition of six existing asphalt tennis courts at New Milford High School and reconstruction using high-performance post-tensioned concrete. The project requires comprehensive services including discovery and geotechnical work, two conceptual design options (Option A: six regulation courts or Option B: four courts plus one multipurpose court with spectator seating), construction documents meeting American Sports Builders Association standards, stormwater pollution control planning and permitting, and full construction-phase administration. A mandatory pre-bid site visit is scheduled for July 31, 2026 at 10:00 AM. Vendor questions are accepted from July 20, 2026 at 9:45 AM EDT through August 7, 2026 at 12:00 PM EDT. Proposals are due August 21, 2026 at 12:00 PM EDT with a public bid opening at 1:00 PM that same day. The selected consultant must complete initial site evaluation, conceptual designs, and cost estimates within thirty days of contract execution. Anticipated construction bid posting is October 2, 2026, with construction award targeted for November 2, 2026 and construction commencement anticipated for June 14, 2027.

The District seeks a single, fixed-price proposal with payment terms to be vendor-specified and delivery on a Free On Board Destination basis. All deliverables including digital PDFs, AutoCAD files, hard copies, and construction administration records become exclusive property of the District. The New Milford School District is tax-exempt and will not include taxes in the bid price; the successful bidder assumes all federal, state, and local tax responsibility. Insurance requirements include Worker's Compensation Insurance with statutory limits and $500,000 employer's liability, General Liability Insurance with a minimum of $1,000,000 per occurrence and $2,000,000 aggregate plus $1,000,000 umbrella coverage, and Property Damage Insurance with $1,000,000 per occurrence and aggregate limits. Proposals must remain valid for ninety calendar days from submission. A separate optional fee line is required for Add/Alternate No. 1 covering United States Tennis Association Facility Assistance Grant support and compliance services. Contact for inquiries is Jane Cornelis at the New Milford Board of Education, 25 Sunny Valley Road, Suite A, New Milford, Connecticut 06776, telephone 860-354-8726, or email cornelisj@newmilfordps.org.