38058_Oct_8_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) document issued by the New Milford Board of Education in Connecticut for professional design, engineering, and construction administration services related to the demolition and reconstruction of tennis courts at New Milford High School. The project encompasses the demolition of six existing asphalt tennis courts and their reconstruction using high-performance post-tensioned concrete. The scope of work includes discovery and geotechnical surveys, two conceptual design options (Option A: six regulation courts or Option B: four courts plus one multipurpose court with spectator seating), comprehensive construction documents meeting American Sports Builders Association standards, stormwater pollution control planning and permitting, preparation of a construction RFP bid package, and full construction-phase administration. A mandatory pre-bid site visit is scheduled for July 31, 2026 at 10:00 AM. Vendor questions must be submitted by August 7, 2026 at 12:00 PM, with proposals due August 21, 2026 at 12:00 PM EDT. The public bid opening is scheduled for August 21, 2026 at 1:00 PM. Anticipated construction bid posting is October 2, 2026, with construction award targeted for November 2, 2026 and construction commencement anticipated for June 14, 2027. The selected consultant must complete initial site evaluation, conceptual designs, specifications, and cost estimates within thirty days of contract execution.

The solicitation requires a single, fixed-price proposal with payment terms vendor-specified and delivery on a free on board destination basis. The New Milford Board of Education is tax-exempt and will not include taxes in the bid price, with the successful bidder assuming all federal, state, and local tax responsibility. Proposers must carry Worker's Compensation Insurance with statutory limits including $500,000 employer's liability, General Liability Insurance with minimum $1,000,000 per occurrence and $2,000,000 aggregate plus $1,000,000 umbrella coverage, and Property Damage Insurance with $1,000,000 per occurrence and aggregate limits. All deliverables, including digital PDFs, AutoCAD files, hard copies, project manuals, and construction administration records, become the exclusive property of the District. Proposals must remain valid for ninety calendar days from submission. A separate optional fee line is required for Add/Alternate No. 1 covering United States Tennis Association Facility Assistance Grant support and compliance services. Contact for inquiries is Jane Cornelis at 860-354-8726 or cornelisj@newmilfordps.org.