38058_Oct_13_26_solicitation_doc.pdf

This is a solicitation document from the New Milford Board of Education in Connecticut seeking a single, fixed-price proposal for professional design, engineering, and construction administration services related to the demolition and reconstruction of tennis courts at New Milford High School. The scope of work includes discovery and geotechnical surveying; development of two conceptual design options (Option A comprising six regulation courts, or Option B comprising four courts plus one multipurpose court with spectator seating); comprehensive construction documents meeting American Sports Builders Association standards; stormwater pollution control planning and permitting under 2024 Connecticut Guidelines; preparation of a construction RFP bid package; and full construction-phase administration including site inspections, shop drawing reviews, and project close-out. A mandatory pre-bid site visit is scheduled for July 31, 2026 at 10:00 AM, with vendor questions due August 7, 2026 at 12:00 PM. Proposals are due August 21, 2026 at 1:00 PM for public bid opening. The consultant must complete initial site evaluation, conceptual designs, specifications, and cost estimates within thirty days of contract execution. Anticipated construction bid posting is October 2, 2026, with construction award targeted for November 2, 2026 and construction commencement anticipated for June 14, 2027. Proposals must remain valid for ninety calendar days from submission.

The contract is structured as a single, fixed-price engagement with a separate optional fee line for Add/Alternate No. 1 covering United States Tennis Association Facility Assistance Grant support and compliance services. The District is tax-exempt and will not include taxes in the bid price, with the successful bidder assuming all federal, state, and local tax responsibility. Required insurance includes Worker's Compensation Insurance with statutory limits including $500,000 employer's liability; General Liability Insurance with minimum $1,000,000 per occurrence and $2,000,000 aggregate plus $1,000,000 umbrella coverage; and Property Damage Insurance with $1,000,000 per occurrence and aggregate limits. All deliverables, including digital PDFs, AutoCAD files, hard copies, project manuals, and construction administration records, become the exclusive property of the District. For further information, bidders should contact Jane Cornelis at 860-354-8726 or cornelisj@newmilfordps.org.