38058_Oct_2_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) solicitation document from the New Milford Board of Education in Connecticut for professional design, engineering, and construction administration services related to tennis court reconstruction. The project involves the demolition of six existing asphalt tennis courts at New Milford High School and their reconstruction using high-performance post-tensioned concrete. Qualified firms are invited to submit single, fixed-price proposals for the comprehensive scope of work, which includes discovery and geotechnical/surveying work, two conceptual design options (Option A: six regulation courts or Option B: four courts plus one multipurpose court with spectator seating), detailed construction documents, stormwater pollution control planning and permitting, and full construction-phase administration. A mandatory pre-bid site visit is scheduled for July 31, 2026 at 10:00 AM, with vendor questions due by August 7, 2026 at 12:00 PM. Proposals are due August 21, 2026 at 12:00 PM EDT, with public bid opening scheduled for 1:00 PM the same day. The anticipated construction bid posting is October 2, 2026, with construction award targeted for November 2, 2026 and construction commencement anticipated for June 14, 2027. The solicitation period runs from July 20, 2026 to August 21, 2026.

Payment terms are vendor-specified with free on board destination delivery terms. The New Milford Board of Education is tax-exempt and will not include taxes in the bid price; the successful bidder assumes all federal, state, and local tax responsibility. Selected contractors must maintain Worker's Compensation Insurance with statutory limits including $500,000 employer's liability, General Liability Insurance with minimum $1,000,000 per occurrence and $2,000,000 aggregate plus $1,000,000 umbrella coverage, and Property Damage Insurance with $1,000,000 per occurrence and aggregate limits. A separate optional fee line is required for Add/Alternate No. 1 covering United States Tennis Association Facility Assistance Grant support and compliance services. All deliverables, including digital PDFs, AutoCAD files, hard copies, project manuals, and construction administration records, become the exclusive property of the District. The selected consultant must complete initial site evaluation, conceptual designs, specifications, and cost estimates within thirty days of contract execution. Proposals must remain valid for ninety calendar days from submission. Contact Jane Cornelis at 860-354-8726 or cornelisj@newmilfordps.org for additional information.