PWS_-_A&AS_Support.pdf

Performance Work Statement

A&AS Contract Support Services

1.0 INTRODUCTION.

The contractor shall provide a full range of Advisory and Assistance Services (A&AS) and deliverables in support of the Air Forces Central (AFCENT) mission, and Al Udeid Air Base (AUAB), Qatar. Services and deliverables shall be high quality, and delivered in a timely fashion. Services and deliverables shall include three A&AS categories: Management and professional services; Studies, analyses, and evaluations; and Engineering and technical expertise.

The provided A&AS services shall not include inherently governmental functions as defined in Office of Federal Procurement Policy (OFPP) Policy Letter 11-01, “Performance of Inherently Governmental and Critical Functions” and FAR Subpart 7.5, “Inherently Governmental Functions.”

2.0 DESCRIPTION OF SERVICES.

The contractor shall provide A&AS and associated deliverables in support of the US Air Forces Central, Installations Directorate (AFCENT/A7) missions at AUAB, Qatar. The contractor must comply with and participate in pertinent Air Force, command, and installation security training programs. The contractor shall provide on-site support for Real Property Advisory (RPA) Services, Environmental Program Management Services, and Environmental Operations Management.

2.1 Mission Requirements. A&AS and associated deliverables shall support all AUAB mission requirements. Mission areas include:

• Restoration

• Compliance

• Pollution Prevention

• Conservation and Planning

• Air Force Real Property activities

• Strategic Planning

• Acquisition Support Services

The contractor shall provide deliverables that require knowledge of federal, state, and/or local regulations and statutes, Air Force and DOD regulations and other documentation. In addition, the contractor shall provide deliverables to AFCENT and AUAB internal operations Required Services/Support.

2.2.1 Information Management Support.

2.2.1.1 Automated Data Processing (ADP) Systems. The contractor shall possess the expertise and capability to use ADP systems, such as Microsoft Suite (Excel, Word, Power Point, Access and Outlook), and the Automated Civil Engineer System (ACES) to assist 379 Expeditionary Civil Engineering Squadron (ECES) and its customers in support of the requirements of this PWS. The contractor shall also ensure all documentation on the 379 AEW Environmental Management SharePoint and AUAB Environmental Records are accurate.

2.2.1.2 Data Repository. The contractor shall store, transmit, evaluate and/or present data generated in support of the AUAB and AFCENT missions. Data repositories will include email, electronic databases and hardcopy filing systems.

2.2.1.3 Data Collection. The contractor shall perform data collection in support of AUAB’s programs in accordance with the goals of the PWS. The contractor shall collect data on services, including environmental programs, facility use, and real property. The contractor shall analyze and report on findings.

2.2.1.4 Design and Production of Visual Media Products. The contractor shall design and produce visual media products in support of the AFCEC mission. The contractor shall consult with graphic illustrators on development of artwork and coordinate with staff or contracted photographers to acquire needed photographic images.

2.2.1.5 GeoBase, and Other Geospatial Functions. The contractor shall use geospatial information in support of the AFCEC and AFCENT mission.

2.2.2 Program Management Support.

2.2.2.1 Pre-Award Support/Post Award Support. Not applicable to this effort.

2.2.2.2 Technical Interchange. The contractor shall provide technical expertise to the Government at meetings pursuant to the requirements of the PWS. The contractor shall provide support by assisting the facilitation of meetings and developing technical presentations, etc. as required. Specific meetings shall include but not limited to Program Management Reviews, staff meetings, program discussions, strategy sessions, etc.

2.2.2.3 Deliverable Review. The contractor shall coordinate and review data deliverables for functional and technical accuracy/completeness, and for compliance with applicable regulations.

During review the contractor shall assess and advice whether other-effort service contractor’s technical deliverables satisfy specifications and schedules.

2.2.2.4 Permit Applications. Not applicable to this effort.

2.2.2.5 Litigation and Administrative Support. Not applicable to this effort.

2.2.2.5.1 Environmental Restoration Claims Support. Contractor shall provide technical subject matter expertise, advice, and assistance, the support the UFAF in resolving any Environmental Restoration Claims.

2.2.2.6 Project Tracking. The contractor shall maintain databases for specific project tracking.

The contractor shall collect the data and compile it into files compatible with the supported location. The contractor shall capture, manage and track real property data associated with new construction, demolition, repair and upgrade of installation built infrastructure as well as provide facility capitalization information.

2.2.2.7 Documentation. The contractor shall assist in documenting program files, organizing files, organizing format for active file use and staging.

2.2.2.8 Conference/Meeting Support. The contractor shall support the Air Force at conferences and meetings. The Contractor shall plan, coordinate, and assist in Program Management Review conferences.

2.2.2.9 Statutory and Regulatory Requirements Support. The contractor shall provide deliverables which review, interpret and define the application of new statutory and regulatory requirements. Deliverables shall include recommendations for Air Force integration of these requirements.

2.2.2.9.1 Environmental Program Management Support at Al Udeid AB: Contractor shall advise and assist in the review of compliance for environmental policy and coordinate reporting activities between installations and environmental authorities.

2.2.2.10 Innovative Technologies. The contractor shall provide deliverables which evaluate commercially available and emerging technologies. Deliverables may include requirements to analyze experimental designs and provide recommendations concerning adoption of these designs and audit the performance of new technologies. Deliverables shall evaluate cost, performance, applicability of methods, development of initial methodologies and life cycle cost analysis.

2.2.2.11 Master Schedule Support. Not applicable to this effort.

2.2.2.12 Base Management Action Plans. The contractor shall provide assistance and deliverables to assist the government in developing and updating Base Management Action Plans. Requirements may include construction plans, community relation’s plans, housing market analyses, housing community profiles, and base environmental plans. The contractor shall advise and assist base tenants in implementing pollution prevention, spill response, and environmental compliance plans.

2.2.2.12.1 Real Property Advisory Services at Al Udeid AB: Contractor shall assist with management and coordination of support agreements and provide comprehensive planning and real property support. The contractor shall assist with space utilization analysis using both ACES as well as Geospatial data and make associated recommendations.

2.2.2.12.2 Environmental Program Management Support at Al Udeid AB: Contractor shall assist and advise in the following areas: environmental management support, planning, programming, program execution compliance, and execution proposal Review.

2.2.2.13 Cost and Scheduling Support. The contractor shall provide deliverables which help the Government evaluate other-effort contractor performance. Deliverables shall include cost and schedule analysis, project status reports, Estimates at Completion and provide cost performance improvement recommendations and alternative corrective measures to recover from schedule lapses and cost overruns. Deliverable requirements may also include cost and schedule training and peer reviews of other analysts’ evaluations. The contractor shall develop and provide engineering man-hour and cost estimates for project support.

2.2.2.13.1 Environmental Operations Management Support at Al Udeid AB: The Contractor shall provide independent assessments of Program Management/Program Control (PM/PC) functions and shall evaluate prices submitted by other-effort contractors for validity and consistency. The Contractor shall provide in-depth cost reviews of delivery order modifications.

2.2.2.14 Training Support. The contractor shall provide training and/or deliverables in support of training to support the AUAB and AFCENT mission. The Air Force will not provide formal training to contractor personnel, although the Air Force may make training opportunities available for contractor personnel at the expense of the contractor.

2.2.2.15 Acquisition/Execution Support. The contractor shall provide Acquisition Support Services for all phases of the acquisition cycle. Requirements include duties related to contract file management and documentation, Request for Proposal development, business analysis and recommendations, cost-price analysis, development of solutions and recommendations regarding contractual issues and preparation of final contract documents for signature by the CO. The contractor shall support the pre-award and post-award contracting activities such as:

Construction efforts, Services support and Environmental Remediation/Restoration support in support of AUAB and other customers. The A&AS contractor shall not perform inherently governmental functions as defined in OFPP Policy Letter 11-01, Inherently Governmental Functions" and FAR Subpart 7.5, Inherently Governmental Functions." The contractor shall not make decisions, give direction, negotiate, or sign contracts, on behalf of the government.

2.2.3 Quality Control (QC).

2.2.3.1 QC Oversight of field activities. The contractor shall assist government personnel to perform QC oversight of field activities in support of the AUAB mission. The contractor may review other-effort contractor field activities to ensure they are being conducted according to Air Force, regulatory, and project-specific procedures and that the resulting data collected are legally and technically defensible. Assistance shall include documentation, photographs, daily surveillance log and reports of immediate health and safety hazards observed. The contractor shall recommend corrective actions as needed.

2.2.3.1.1 Data and Analysis Support. The contractor shall provide deliverables resulting from the technical review of other-effort contractor work product, including site data, analytical data, and reports. These deliverables shall include an assessment of the accuracy of data and validity of analyses and interpretations of results generated by others in support of the AUAB and AFCENT mission. The contractor shall deliver analyses of technical comments provided by regulatory agencies and stakeholders in accordance with appropriate laws and regulations, and make recommendations to the government concerning their disposition. The contractor shall deliver QC standards for emerging technologies when not otherwise available.

2.2.3.1.1.1 Environmental Operations Management Support at Al Udeid AB: The Contractor shall review other other-effort contractor’s field activities, designs and/or construction schedules and make recommendations to the Government to ensure compliance with environmental regulations identified in Section 8.0.

2.2.3.1.2 Laboratory Oversight. The contractor shall assist the government and deliver recommendations concerning laboratory compliance programs. The contractor shall provide deliverables resulting from the technical review of other-effort contractors’ analytical work product resulting from investigations and/or remedial activities on hazardous and/or radioactive waste sites. Deliverables shall include an evaluation of the quality of the data generated by others, and recommendations concerning its usefulness to the government.

2.2.4 Strategic Planning. The contractor shall provide assistance and deliver strategic planning tools such as: Change management in business redirection and enhancement; business management techniques; identification and deployment of measurement systems; program analysis, planning and development; process mapping, benchmarking and process migration and in-depth requirements analyses. The contractor shall facilitate and support efforts to develop, establish, implement and sustain leading-edge techniques.

2.2.4.1 Pollution Prevention Support at Al Udeid AB: Contractor shall provide pollution prevention coordination services at AUAB. The contractor shall assist in reviewing and ensuring compliance of management and planning support.

3.0 SERVICES SUMMARY (SS). The following service summary reflects the objectives and thresholds used to track contractor performance for task orders awarded against the basic contract. The Multi-Functional Team in accordance with the Quality Assurance Surveillance Plan will evaluate all or part of the following elements:

PWS

PARA

ELEMENT

EVALUATED

PERFORMANCE

OBJECTIVE

PERFORMANCE

THRESHOLD

SURVEILLANCE

METHOD

2.1 Mission

Requirements

Properly qualified team in place with service provided with minimal

E: Properly qualified team in place with service provided with

Periodic Inspection (Quarterly) and Customer Feedback disruption for effort duration no disruption for effort duration.

VG: Properly qualified team in place with service provided with 5 day disruption for effort duration.

S: Properly qualified team in place with service provided with 10 day disruption for effort duration.

M: Properly qualified team in place with service provided with 15 day disruption for effort duration.

U: Properly qualified team in place with service provided with16 days or more disruption for effort duration.

2.2 Deliverable

Document Reviews

Delivered on Schedule

E: Required deliverables submitted on scheduled due date with no errors for the reporting period.

VG: Required deliverables submitted within 1-3 days of schedule and with no more than 3 errors for the reporting period.

S: Required deliverables submitted within 4-6 days of schedule and with no more than 5 errors for the reporting period.

M: Required deliverables submitted within 7-9 days of schedule and with no

Customer Feedback more than 7 errors for the reporting period.

U: Required deliverables submitted within 10 or more days of schedule and with no more than 9 errors for the reporting period.

5.2 Management of

Deliverable and Reporting

Project Status Report (PSR) submitted in a timely manner.

E: Submitted within 0-5 calendar days of the month following period covered by report.

VG: Submitted within 6-15 calendar days of the month following period covered by report.

S: Submitted within 16- 20 calendar days of the month following period covered by report.

M: Submitted within 21-25 calendar days of the month following period covered by report.

U: Submitted later than 26 calendar days of the month following period covered by report.

100% Inspection

4.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES. Government provided property and services are specified in the attached Base Support Letter.

5.0 GENERAL INFORMATION

5.1 Management of Deliverables and Reporting.

5.1.1 Technical Reports. The contractor shall provide the Contracting Officer Representative (COR) with technical reports to include service requirements outlined in this effort. The contractor shall provide daily, weekly, monthly and quarterly work products and/or technical reports with analysis and findings to the COR in support of the AFCEC and AFCENT support areas identified in this PWS. Technical reports shall include: Environmental assessment and compliance, pollution prevention, and Real Property reports.

5.1.2 Presentation Materials. The contractor shall provide Presentation Materials as specified in this effort. The contractor shall develop presentation materials, such as power point slides, to assist the Government during technical briefings, conferences, meetings and training events.

5.1.3 Project Planning Chart. The contractor shall provide a Project Planning Chart as required in this effort.

5.1.4 Project Status Report. The Contractor shall provide a monthly Status Report. Each report shall outline work accomplished during the past month, status of actions underway; any identified problems, and recommended solutions.

5.1.5 The Contractor shall submit all deliverables via the COR and in accordance with the CDRLs.

5.1.6 The Contractor shall adhere to Section 8108 of Public Law 112-10 of the Department of Defense and Full-Year Continuing Appropriations Act, 2011.

• The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil/

• Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the Contract Manpower Reporting Application (CMRA) help desk.

• Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

• User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

5.2 Notification of Requirements.

The contractor shall notify the Contracting Officer (CO) in writing within 24-hours once the contractor's employee no longer works on an AFCENT or AUAB project for which he/she had been granted government computer access.

5.3 Key Personnel.

(a) The Contractor agrees to assign under the contract those personnel whose credentials, experience and expertise meet the qualification requirements identified in the Performance Work Statement (PWS) to fulfill the requirements of the contract.

(b) The Contractor agrees that a partial basis of award of this contract will be the key personnel proposed, including those employed by subcontractors, if applicable. Accordingly, the Contractor agrees to assign under the contract those key personnel whose credentials, experience and expertise were provided with the proposal and which meet the qualification requirements of the contract.

(c) The Contracting Officer (CO) and Contracting Officer Representative (COR) shall be notified of any proposed changes at least 30 days in advance. The government reserves the right to reject proposed changes in key personnel. Such notification shall include:

- An explanation of the circumstances necessitating the substitution

- A complete resume of the proposed substitute and

- Any other information needed by the CO, Program Manager, and COR to enable them to judge that the Contractor is maintaining the same quality of personnel as those included at the time of award.

(d) The following labor category is designated as key personnel: Environmental Program Manager (Professional Level 3) the following sections list qualifications and experience generally reflecting the minimum personnel requirements associated with the Advisory and Assistance Service activities in this task order.

5.3.1 Support at Al Udeid Air Base (AUAB), Qatar:

5.3.1.1 Real Property Advisory (RPA) Services. Qualifications: Experience working with DoD related Real Property Management. Experience in facility engineering concepts, Air Force or DoD space use standards and programs as well as standard DoD Real Estate reports.

5.3.1.3. Environmental Program Management Services. Qualifications: Acceptable degrees:

Environmental Science, Environmental Engineering or a related environmental field; experience in DoD environmental program management, and previous experience working environmental field duties; experience in plan writing, engineering plan review, and policy development; 40 hour HAZWOPER training. Experience with the implementation of Overseas Environmental Baseline Guidance Document (OEBGD) within South West and Central Asia.

5.3.1.4 Environmental Operations Management Services. Qualifications: Acceptable degrees:

Environmental Science, Environmental Engineering or a related field; experience working in environmental operations management for the DoD, and previous experience working environmental field duties; experience working in training; and first responder training; 40-hour HAZWOPER training; current first responder training, experience with the implementation of OEBGD within South West and Central Asia.

5.4 Government Down Time for Various Authorities including the President, Secretary, Secretary of Defense, Secretary of the Air Force, AFCENT/CC, AFCEC/CL, AFICA/CC, and 379 AEW/CC.

(a) Base closures due to Emergencies. From time to time, the Base Commander may decide to close all or part of the base in response to an unforeseen emergency or similar occurrence.

Sample emergencies include, but are not limited to, adverse weather such as snow or flood, an act of God such as a tornado or earthquake, acts of war terrorism, computer failures, or a base disaster such as a natural gas leak or fire. Contractor personnel are "non-essential" for purposes of any instructions regarding the emergency.

(1) Contractor shall be officially dismissed upon notification of a base closure in accordance with paragraph b. Contractor shall promptly secure all government furnished property appropriately and evacuate in an expedient but safe manner.

(2) With regard to work under the contract, the government shall retain the following options:

(i) Government may grant a time extension in each task order delayed by the closure, subject to the availability of funds.

(ii) Government may forego the work. The contractor will not be paid for work not performed.

(iii) Government may reschedule the work on any day satisfactory to both parties.

(iv) The Government may, in its discretion, permit the contractor to perform at an off-site location during the period of base closure if meaningful work can be accomplished. Contractor shall certify to the Government by letter within five (5) business days of returning to work the nature and scope of the work completed offsite.

Contractor shall be permitted to bill the Government at the labor rates identified in the contract.

(b) Base Closure Notification Procedures:

(1) After an official decision to close a base has been made by the Base Commander, local television and radio stations will be notified of the closure.

(2) The contractor is directed to listen or watch one of the local radio or television stations for notification of a base closure. Contractor should follow instructions intended for non-essential personnel.

(3) The contractor will not receive any other form of notification of a base closure from the Government. The contractor is responsible for notification of his employees.

(4) If the decision to close all or part of the base is made during the duty day, and the Base Commander's decision is transmitted through official notification channels, the contractor shall follow the instructions as given.

(c) Base Closure Due to Non-Emergencies. The Center or Base Commander may elect to close all or part of the base for non-emergency reasons such as time-off award, base open house, etc.

In the event of a non-emergency base closure, the COR and the Contractor shall jointly choose a course of action within the following options:

(1) If there is a need for the service during the base closure and a Government employee will be present, contractor may continue on-site work. Contractor shall bill the Government in accordance with the contract.

(2) If there is a need for work during the base closure but either a Government employee will not be present or access will not be available, the contractor may work off-site provided meaningful work may be accomplished. Contractor shall certify to the Government by letter within five (5) business days or returning on-site the nature and scope of the work completed off-site.

Contractor shall bill the Government at the labor rates specified in the contract.

(3) If there is no need for the service during the scheduled base closure, contractor shall not work on or off-site. Government may grant a time extension in each task order delayed by the closure or equal to the amount of time of the closure, subject to the availability of funds. The Government will not be liable for time not worked.

5.5 Hours of Work.

The work schedule in AOR location is a 60-hour work week with 12 hour days, 5 days per week.

Hours are subject to change and will be determined by the Officer in Charge (OIC).

6.0 TRAVEL REQUIREMENTS: Not applicable to this effort.

7.0 SECURITY:

7.1 Position of Trust.

All contractor personnel require a minimum of a NACI/SF85 for any position that requires access to the internet, use of automated systems or unescorted entry into restricted or controlled areas prior to reporting for duty in support of this task order. The investigation is not for a security clearance; it is for a position of trust. This is a mandatory requirement set forth in DoD Manual 5200.01, Volumes 1-4 “DoD Information Security Program” and AFI 31-501, “Personnel Security Program Management.” All documentation required for security certification shall be the responsibility of the contractor. No foreign nationals shall be employed for any task order issued under this contract without prior approval of the Government. IAW AFI31- 601, the contractor should use the security requirements of the attached DD Form 254 to accurately estimate the cost of security measures described in this PWS.

7.2Individual Secret Clearances:

The Contractor shall obtain a U.S. security clearance at the minimum level of “Secret” for all contractor personnel required to have access to classified information or require IT-II level access. Onsite contractor personnel should have an active clearance prior to reporting for duty in support of any task order. Interim clearances for newly hired personnel shall be processed as expeditiously as possible since some contractor personnel may be required to utilize the SIPRNET and process classified materials; however this will be on a case-by-case basis. Such clearance must be obtained through the Defense Investigative Services

7.3Information Assurance Requirements:

7.3.1 The Contractor shall ensure that all personnel accessing information systems have the proper and current information assurance certification to perform information assurance functions described in DoD 8570.01-M, Information Assurance Workforce Improvement Program. The Contractor shall meet the applicable information assurance certification requirements.

7.3.2 DoD-approved information assurance workforce certifications appropriate for each category and level as listed in the current version of the DoD 8570.01-M Information Assurance Workforce Improvement Program Manual.

7.3.3 Appropriate operating system certification for information assurance technical positions as required in the DoD 8570.01-M.

7.3.4 Upon request by the Government, the contractor shall provide documentation supporting the information assurance certification status of personnel performing information assurance functions.

7.3.5 Certified contractor personnel performing information assurance functions whose certification lapses shall be denied access to DoD information systems, or have their access downgraded to a level appropriate for a lower certification status.

8.0 APPLICABLE DOCUMENTS

The Contractor shall identify and comply with all applicable federal, state, and local statutes; Air Force/Military/Host Nation instructions, manuals, handbooks, regulations, guidance, policy letters, and Executive Orders (EOs). It is the Contractor’s responsibility to identify and comply with all applicable requirements. Base-specific documents shall be identified by the COR.

Compliance with the following AFCENT specific guidance is required at all OCONUS locations: Overseas Environmental Baseline Guidance Document (OEBGD), Final Governing Standards, ESOCAMP, and the Central Command (CENTCOM) Handbook.