SOW SLM Lawn Care 01.pdf

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STATEMENT OF WORK (SOW)

FOR

USCG SECTOR LAKE MICHIGAN

Lawn Care & Maintenance

1.0 GENERAL

The USCG is seeking a qualified contractor to provide annual lawn care/maintenance.

Prior to submitting a quote, it is mandatory to examine the SOW and it is highly recommended to visit the facility to take field evaluations of the Sector grounds and become familiar with existing conditions under which the work will be performed.

2.0 BACKGROUND

Sector Lake Michigan has approximately 5 acres of mowable land and shrubbery throughout the sector property. Sector Lake Michigan is looking for a contractor to care for and maintain the grounds and shrubbery during spring, summer and fall months.

Figure 1 US Coast Guard Sector Lake Michigan

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3.0 SCOPE

1. Contractor shall provide all labor, materials and equipment needed to complete work.

2. The work area includes all grass and planted areas within the fence line of USCG

Sector Lake Michigan, and areas outside the fence line along South Lincoln Memorial Drive.

3. Contractor shall complete a “spring clean-up” of the entire grounds within two weeks of contract award. Spring clean-up includes policing the grounds for trash debris, limbs, leaves, etc., de-weeding all planting beds and areas with mulch or decorative rocks, and refreshing all mulched areas with a new layer of mulch color-matched to the existing mulch.

4. Contractor shall mow all grass areas every 7 to 10 days, weather permitting. Work shall not proceed when weather conditions are detrimental to execution of the work.

5. Contractor shall edge all sidewalks, curbs, driveways, and parking areas as needed to maintain a neat appearance.

6. Contractor shall string trim around obstacles e.g., streetlamps, fences, etc. and any other obstacle where a mower cannot access.

7. Contractor shall police the mowable grounds prior to mowing operations and shall remove any trash or debris vs. mowing over it.

8. Grass clippings shall be mulched or bagged; mulching is preferred. Contractor shall not allow grass clippings to be left in piles or windrows. If grass clippings are bagged, they will be removed from CG property and disposed of at Contractors expense in accordance with all Federal, State, and local laws and regulations.

9. Grass clippings shall be blown or swept from all walkways, building entry ways, and parking areas after each mowing.

10. Planting beds, mulched/decorative rock areas, sidewalks, parking areas, and outside workout areas shall be maintained free of grass and weeds, either by hand or with application of herbicides, as needed. If herbicides are used, Contractor will provide copies of the Safety Data Sheets (SDS) for all products used, and Contractor shall ensure that personnel are properly trained in proper use of the products. Care shall be taken to use only the minimal amount of herbicide necessary, and to prevent the herbicide from running into storm drains, sewers, or nearby waterways.

11. Leaves shall be mulched or bagged and removed from Sector property every 14 days during the fall or until trees have dropped all foliage.

12. Shrubs will be pruned as needed and maintained according to accepted horticultural standards. Clippings shall be gathered and removed from CG property at Contractor expense.

13. All debris associated with this contract shall be removed from CG property and disposed of at Contractor expense in accordance with all Federal, State, and local laws and regulations. Contractor shall not use Coast Guard dumpsters or waste receptacles for disposal of debris.

14. Contractor shall ensure that rocks or debris are not thrown onto equipment, vehicles, buildings, or windows. Contractor shall be responsible for repairing all damage caused by use of power equipment. It is recommended that Contractor inspect the grounds prior to the start of work and document any pre-existing damage.

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15. Contractor shall ensure all safety precautions are taken prior to and during lawn maintenance to ensure the safety of Contractor and USCG personnel.

4.0 SPECIAL CONSIDERATIONS

There are four planting beds on the site that are maintained by Coast Guard personnel. No herbicides are to be applied on or around. The approximate location of these planting beds are shown below and they will be pointed out to the Contractor during the initial site visit.

Figure 2 Special Consideration Planting Beds

Common Milkweed grows in several of these planting beds. These plants may resemble weeds, but are not weeds and are not to be be removed, mown over, or disturbed. Common Milkweed is essential to the survival of the endangered Monarch butterly and is beneficial to many other polinators. The Contractor shall identify all Common Milkweed plants and take care not to disturb them. If Common Milweed Plants are found to be growning outside of planting beds (i.e., in the grassy areas) the Contractor shall notify the Onsite Representative and Coast Guard personnel will transplant them to another location.

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Figure 3 Common Milkweed and Monarch Butterfly

5.0 OBJECTIVE

Annual USCG Sector Lake Michigan lawn care and maintenance.

6.0 CONTRACTOR PERSONNEL

The Contractor shall provide personnel with the following minimum capability:

On-site supervisor must have the ability to read, write, clearly speak, and understand English.

All Contractor personnel shall be citizens of the United States (U.S.) or legal residents who have been lawfully admitted for permanent residence into the U.S. The Contractor shall obtain signed statements from all employees and potential employees to be assigned work under this contract attesting they have been informed of these restrictions.

All Contractor personnel shall be in good health and free of any communicable disease while performing work at this facility. Any necessary medical certificates, exams, and treatments are at the expense of the Contractor.

Contractor shall provide a list of names to the Coast Guard POC for access to the base.

All personnel shall present ID to the OOD/JOOD at the entrance to the base.

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7.0 QUALIFIED PERSONNEL

The Contractor shall provide qualified personnel to perform all requirements specified in this SOW.

8.0 CONTINUITY OF SUPPORT

The Contractor shall ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor shall ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor shall provide e-mail notification to the Contracting Officer’s Representative (COR) prior to employee absence. Otherwise, the Contractor shall provide a fully qualified replacement.

9.0 EMPLOYEE CONDUCT

Contractor’s employees shall comply with all applicable Government regulations, policies, and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security. The Project Manager shall ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

10.0 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer*), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

11.0 PERIOD OF PERFORMANCE

The period of performance for this contract shall be from April 15th of the contract award year (or as soon as possible if contract is awarded after April 15th) thru September 30th of the contract award year, unless otherwise approved by the contracting officer.

12.0 PLACE OF PERFORMANCE

USCG Sector Lake Michigan 2420 South Lincoln Memorial Dr.

Milwaukee, WI 53207

13.0 HOURS OF OPERATION

Contractor employees shall generally perform all work between the hours of 7:00 am and 6:00 pm CST, Monday through Friday (except Federal holidays). However, there may be occasions when Contractor employees shall be required to work other than

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normal business hours, including weekends and holidays, to fulfill requirements under this SOW.

14.0 GOVERNMENT FURNISHED RESOURCES

The Government will not furnish any resources to the Contractor in support of this contract.

15.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract.

16.0 GOVERNMENT ACCEPTANCE PERIOD

The COR will review any deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

The Contractor shall have 10 business days to make corrections and redeliver.

SITE VISIT WILL BE MAY 16TH 2024 AT 1000 CENTRAL TIME AT THE BELOW ADDRESS:

2420 S LINCOLN MEMORIAL DRIVE

MILWAUKEE, WI 53207

PLEASE EMAIL CHRISTOPHER.J.LEWIS@USCG.MIL TO CONFIRM YOUR ATTENDANCE.