37.B03..JA_Redacted.pdf

DEPARTMENTOF THE NAVY

PEARL HARBOR NAVAL SHIPYARD

AND INTERMEDIATE MAINTENANCE FACILITY

667 SAFEGUARD ST SUITE 100

JBPHH HAWAII 96860-5033

JUSTIFICATION AND APPROVAL

INREPLYREFERTO:

J&A Number: 026018 Code: 414 P.R. Number: TBD

FOR USE OF OTHER THAN FULL AND OPEN COMPETITION

JUSTIFICATION

1. Contracting Activity

The Naval Sea Systems Command, Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY & IMF) Contracts Division C400.

2. Description of the Action Being Approved

a. Award of a contract on a sole source basis for preventive maintenance services to one (1) ea PT1800 and one (1) ea RT1250 in support of the Shop 31.

b. Original Equipment Manufacturer Information:

FIVES MACHINING SYSTEMS INC

2200Litton LN Hebron, Kentucky 41048-8435

3. Description of Supplies/Services

a. Provide on-site preventive maintenance, provide preventive maintenance reports, software upgrades, inspection and repairs, removal and disposal of replacement parts and materials on G & L Horizontal Boring mills - one (1) ea PT1800 and one (1) ea RT1250.

b. The total estimated dollar value base plus option years:

$478,184.90.

c. Period of Performance: 20 APR 26 – 195 APR 31 (Base + Four

(4) Option Years + 6 month option extension)

The Government’s minimum needs have been verified by the certifying technical and requirements personnel.

NCH 53.6-2 (4 Jan 2021 Update)

J&A Number: 026018

NCH 53.6-2

4. Statutory Authority Permitting Other Than Full and Open Competition

10 U.S.C. 3204 (a)(1) - Only One Responsible Source and no other supplies or services will satisfy agency requirements.

5. Rationale Justifying Use of Cited Statutory Authority

FIVES Machining Systems Inc is the Original Equipment Manufacturer (OEM) for the machines referenced in the PWS and possesses historical documentation, engineering drawings, and proprietary specifications for the horizontal boring machines installed at Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY & IMF).

FIVES Machining Systems Inc has trained technicians that have software, calibration procedures, and OEM-certified replacement parts that are not available to third-party providers. All of these items are required to do the preventative maintenance.

There are other vendors that sell the same equipment but do not have the certified replacement parts, therefore are unable to provide the maintenance for the specified equipment as required in the PWS and ensure that the equipment performs as the original design intent. Therefore, FIVES Machining Systems Inc is the only source of all parts, updates and trained technicians required to perform preventative maintenance service.

On 12 January 2026 the CS contacted Fives Machining Systems Inc to inquire whether there is a list of certified vendors authorized to perform preventative maintenance. On 14 January 2026, FIVES Machining Systems advised there are not any authorized certified vendors and provided a Proprietary Service Requirements letter.

6. Description of Efforts Made to Solicit Offers from as Many Offerors as Practicable

Online market research found no other authorized vendors to provide the required services and parts identified in paragraph 3.a, for the reasons stated in paragraph 5. A search of mandatory sources and Interagency Contract Directory yielded no relevant results.

As noted in paragraph 5, FIVES Machining Systems Inc is the only identified source that is capable of fulfilling the requirements.

A Sources Sought was posted on 29 October 2025 with a due

J&A Number: 026018

NCH 53.6-2