36L79726Q0004.docx

Combined Synopsis/Solicitation Notice

LAKE CITY, FL

GENERAL INFORMATION

1 Block North of 22nd Street Building 37 Hines, IL 60141

POINT OF CONTACT*

Maria Alba, Contract Specialist Maria.Alba@va.gov

(708) 786-4989

PLACE OF PERFORMANCE

Building 69

619 S. Marion

Lake City, FL

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is being issued under the authority of FAR Part 13 Simplified Acquisition Procedures.

(i) Solicitation 36L79726Q0004 is issued as a Request for Quotation (RFQ).

(ii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06.

(iii) This solicitation is 100% Service-Disabled Veteran Owned Small Business (SDVOSB) Set-aside. The NAICS code associated with this solicitation is: 333310. The size standard is: 1000 employees.

(iv) SDVOSBs shall provide pricing for the following line items.

MFG. ______________________________

MODEL ____________________________

TOTAL

(v) Description of the Technical Specifications and Statement of Work for the item to be acquired. Item Number 0001.

TECHNICAL SPECIFICATIONS

ITEM #0001

1. Semi-automatic cart washer/dryer system shall sanitarily wash and automatically dry heavily soiled plastic and fiberglass laundry/linen carts (minimum size of 70 inches) with minimal water remaining inside the cart.

2. Semi-automatic cart washer/dryer system shall wash and dry a minimum of 20 carts per hour.

3. The semi-automatic cart washer/dryer shall be loaded and unloaded manually.

4. The Semi-automatic cart washer/dryer system shall be manually fed and unloaded from the same door.

5. The units shall be equipped with non-pass-through doors, approximately 81 inches high x 42 inches wide.

6. The semi-automatic cart washer/dryer cabinet shall be constructed of double wall, reinforced high impact material.

7. The semi-automatic cart washer/dryer cabinet shall contain all high-pressure water.

8. The base of the cabinet shall be a single piece with an interior molded sump constructed of high impact, reinforced material, fitted with a removable sump grate. A drain from the self-contained sump shall be included.

9. The semi-automatic cart washer/dryer’s door shall be constructed of double walls, reinforced high impact material, and equipped with watertight high impact rectangular windows.

10. Sight window shall be installed on the front of the semi-automatic cart washer/dryer control unit to view pumps in operation.

11. Interior and exterior surfaces of the semi-automatic cart washer/dryer cabinet and power storage unit shall be resistant to steam, acids, bleaches, starches, sours, alkalis, and germicides.

12. All component parts shall be made of corrosion-resistant material.

13. The semi-automatic cart washer/dryer shall be equipped with a color touch-screen programmable control system display which shall permit operation of the system in a standard mode for washing bin-type carts inside and outside.

14. The wastewater from the unit shall discharge into the sewer.

15. The LED service light(s) shall illuminate the interior during the wash/dry cycles.

16. The semi-automatic cart washer/dryer shall have a LED beacon rotary light (colored Amber) installed on the clean side to identify end of drying cycle and discharge of cart for the hearing impaired.

17. The unit shall be designed with safety lock disconnect to prevent activation of door with personnel inside.

18. The unit shall consist of all electrical controls, pumps, motors, valves and automatic discharge.

19. The unit shall house germicidal detergent, rinse agent and water supply tanks.

20. All component parts shall be easily accessible through access covers that completely enclose the unit.

21. A wash start, stop, emergency stop (illuminating type when activated) and recycle buttons or touch screen icons shall be provided on the control panel on the soil side. An illuminating (when activated) emergency stop button shall also be installed on the clean side of the unit. A yellow background with legend shall also be installed with each emergency stop button. All stop and emergency stop buttons shall be colored red. All other buttons shall be of the manufactures standard color and be in accordance with National Fire Protection Association (NFPA 79).

22. Two (2) indicator lights or touch screen icons shall also be installed on the control panel. One (1) light designated to show when germicidal detergent is being pumped into the semi-automatic cart washer/dryer and one (1) designated to show when the rinse agent is being pumped.

23. Furnish and install one (1) new 208-volt power disconnect box for the cart washer/dryer. Install a red warning indicator and a lock-on device on the handle of the branch circuit breaker for the power supply circuit for dryer to within six (6) feet of the floor.

24. Electrical Requirements - 208 volts, 3 phase, 60 hertz.

25. New unit shall have stainless steel ramp for loading and unloading of carts.

26. Units water supply shall be HW 1” / CW 1”.

27. Units compressed air supply shall be ½” 110 psi.

Automatic Cycle Sequence of the Semi-Automatic Cart Washer/Dryer shall include the following:

1. Automatic programmed opening and closing of enter and exit door.

1. Time selectable high-pressure wash – clean hot water (150 degrees F minimum and 180 degrees F maximum) and germicidal detergent against the cart, inside and out.

1. Time selectable high-pressure rinse – clean hot water (180 degrees F maximum) with a rinse agent and germicidal detergent.

1. Time selectable drain – to allow excess water to drain from cart and unit.

1. Time selectable dry – drying cycle for water removal by forced air blower system. Air is to be exhausted to the outside atmosphere, through the roof, by means of exhaust duct work.

Safety Features (Wash Design):

1. Wash/dry cycle shall not begin with an open door.

1. Opening of door shall immediately stop unit.

1. The semi-automatic cart washer/dryer shall be designed with a safety lock disconnect to prevent activation of door with personnel inside.

1. Semi-automatic cart washer/dryer shall include Ultra-Violet (UV) lighting in wash chamber to eliminate bacteria during cycle.

1. Windows on doors shall have Ultra-Violet (UV) coating to protect workers from light exposure.

1. One (1) illuminating emergency stop buttons is required.

1. The unit shall be recycled to restart.

1. Low Water Shut-Off Sensor.

STATEMENT OF WORK

1. INTRODUCTION

1.1. Background

The Veterans Health Administration (VHA) Textile Care Management (TCM) Program consists of the Textile Care Processing and Textile Management Services (uniform management, textile management and distribution, and patient assistance program) both contribute to the proper distribution, handling, processing and management of textile goods and services within VA medical facilities. The TCM Program, outlines the procedures, reporting requirements, and operating guidelines for TCM and Textile Care Facility Operations within VA medical facilities.

The Department of Veterans Affairs (VA), on behalf of the Veterans Health Administration (VHA), Textile Care Management Program will procure Textile Care Processing Facility laundry equipment.

The mission of the National Acquisition Center (NAC), High Tech Medical Equipment Picture Archiving and Communication Systems and Laundry Division, is to meet the VA’s five core values that underscore the obligations inherent in VA’s mission: Integrity, Commitment, Advocacy, Respect, and Excellence.

1.2. Purpose and Objectives

Textile Care Processing Facilities (TCPFs) are responsible for providing textile processing services, which ensures a consistent supply of bacteriologically clean textiles to support patient treatment programs. VA laundries provide clean laundry for VA patients in a variety of settings.

Textile Care Processing operations are the primary focus of the established directive which outlines the responsibilities, procedures, and processes that:

a. Minimize the infection risks of handling and processing contaminated textiles.

b. Ensure an efficient operation through measurable quality assurance indicators.

c. Identify and require the practice of safety precautions to promote workplace safety.

d. Ensure continuity of service in case of an emergency shutdown.

1.3. Contract Duration

The Cart washer shall be delivered and installed within 150 calendar days after the effective date of the contract. Delivery dates specified may be adjusted by the Contracting Officer (CO) to coincide with the date the TCPF will be ready to receive installation.

The cart washer shall be delivered within 45 days after the effective date. Installation of the Cart washer shall take place no more than thirty (30) days after the delivery date. The two (2) days onsite shakedown and one (1) day onsite training are included in the installation timeframe. Training shall consist of two (2) hours per line item for both operator and maintenance personnel at a minimum. Trainings shall not to be conducted concurrently. The total contract duration is 195 days.

Note: Installation shall be continuous, without interruption, Monday through Friday, excluding Federal holidays, until all installation and testing work has been completed. Installation may take place on the weekends if pre-approval is given by the COR.

2. Site Specific Project Requirements

2.1. The contractor shall furnish the supervision, labor, equipment, tools, safety, rigging, hoisting, supplies and installation services necessary to meet the terms and conditions in accordance with the Statement of Work (SOW).

This SOW includes removal of trade-in equipment, delivery, installation, and training of the new laundry equipment installed. The equipment and installation shall be conducted in conformance with the SOW and Technical Specifications provided herein. All items provided by the contractor shall be new. The contractor shall not utilize any refurbished equipment, machinery, or parts.

2.2. The Cart washer is to be located within the soiled dock area of Building 74

2.3. Hurricane Equipment Protection

The Lake City VAMC is susceptible to hurricane damage. As such, all roof mounted equipment and ductwork shall be provided with equipment tie downs for the hurricane protection. All exterior equipment shall be specified to meet all impact and hurricane codes.

2.4. Lightning Protection

The Lake City VAMC is susceptible to lightning damage. As such, all roof mounted equipment and ductwork shall be provided with lightning protection.

2.5. Within the new design layout of the new cart washer, the contractor shall provide new energy-efficient, light-emitting diode (LED) lighting for any new equipment.

2.6. New lighting shall comply with VA Lighting Design Guide, January 2022; and shall be 50 foot-candles (minimum) measured 30-inches above floor for workstation task areas, and 35 foot-candles (minimum) for storage areas.

2.7. All valves within the layout of the laundry and equipment shall be ball valves with the appropriate ratings and that are part of the scope of work within this contract.

2.8. All old piping, drain piping, ductwork, vents, hangers, and water piping associated with equipment shall be removed.

2.9. All piping, water, steam, condensate, and air lines shall originate at the nearest header within 35’ of the new cart washer. The electrical for the cart washer shall originate from the electrical panel identified by the station. All piping, water, conduit, air lines and electrical lines shall be new.

2.10. Waste Material Sorting/Recycling

The contractor shall divert discarded items and other wastes to recycling trash disposal scheduled regularly. Items which need to be sent for recycling or resale unless not feasible include pallets, metals (iron, copper, brass, etc.) cardboard, mercury items, used oil, electronic, rechargeable batteries, wood products and debris.

The contractor shall not store waste materials and items held for recycling. Waste materials shall be stored prior to pick up in a manner that does not allow the items to become a fire, health, environmental or safety hazard or provide harborage for pests and consistent with federal, state and VA (listed in order of preference) laws and regulations governing storage of waste materials. Actions include using drip drain pans, storing liquid wastes or items that rot in closed containers, removing Freon from junked air conditioning, observing Occupational Safety and Health Administration (OSHA) and National Fire Protection Association (NFPA) limits on sizes of piles of lumber or wood products. Dumpsters larger than one and one-half (1 ½) cubic yards in size must be located at least ten (10) feet from exterior walls of buildings.

Painted or treated lumber, paint chips, a potential asbestos containing, or asbestos contaminated items should not be recycled but shall be disposed of properly. No waste material disposal is allowed on Government property.

2.11. The COR designated contractor staging area will be fully enclosed completely with fencing and fence covering provided by the contractor. The fencing height shall be a minimum of six (6) feet high, with covering, signage and sandbags or plastic temporary fence weights.

2.12. External Equipment/Motor Protection Filters are to be provided for all air intakes to include but not limited to washer extractors, electronic boxes, mechanical equipment, etc., wherever air intakes are located. These are used as a primary pre-filtration defense to help prevent damage and extensive maintenance that large volumes of lint/debris can cause. They are to fit all air intakes, motors etc. and be made of three-dimensional electrostatic media and encased in a 1/8"-3/8" rigid magnetic galvanized steel frame and contain 2 layers of polypropylene media. The media will not shed fibers, absorb moisture, or promote bacterial growth; the filter should be designed for UV protected, and stands up to extreme outdoor or indoor exposure, corrosive chemicals, high velocity air flow, as well as industrial cleaning and maintenance handling.

2.13. The contractor shall supply lock-out/tag-out devices for each piece of equipment. All lock-out/tag-out and Confined Space (CS) locations shall be marked and identified on the machine with instructions on lock-out or CS procedures for the equipment. These instructions/procedures shall be permanently mounted on each piece of equipment. Lock-out/tag-out procedures include all sources of stored energy, including but not limited to: electrical, gas, water, air lines, hydraulic, etc. Relief valves shall be installed for lock-out/tag-out locations to relieve residual air lines etc.

2.14. The contractor shall supply one (1) lock-out and tag-out kits with the lock-out/tag-out devices for each piece of equipment. The location of the kits shall be in the maintenance shop. All lock-out / tag-out and Permit Required Confined Space (PRCS) locations shall be marked and identified on the machine with instructions on lock-out or PRCS procedures for the equipment. These instructions/procedures shall be permanently mounted on each piece of equipment. Lock-out/tag-out procedures include all sources of stored energy, including but not limited to electrical, gas, water, air lines, hydraulic etc. Relief valves shall be installed for lock-out/tag-out locations to relieve residual air etc.

2.15. Number and nomenclature will separately identify all equipment with no less than two (2) inch numbers and letters. Each piece of equipment will be separately identified and labeled. Example: Hot Water Heater 1, Hot Water Storage Tank etc. The equipment shall be made compatible to meet production requirements specified in the technical specifications.

2.16. All equipment shall have operating instructions to include powering on and off the machine and operators’ instruction. All labeling shall be on blue magnetic embossed fabric (flexible) with white core lettering.

2.17. Contractor bears all responsibility for all new utility connections. All new utility piping that has been added shall be leak tested ( air, water, steam and condensate).

2.18. Connections to VA supplied utilities shall be new from the nearest header within 35’ of new equipment. Penetrations in floors, walls and ceilings not utilized will be filled with existing floor, wall, and ceiling like material. All braces, pipes (steam and condensate, water, electrical), conduit and duct work that will not be utilized shall be removed back to the source that pertains to the equipment directly associated within the scope of this SOW.

2.19. The contractor shall not damage equipment frame, door panels, cylinder, cylinder panels, control box on the Government installation. If the contractor causes damages to any Government property, the contractor shall replace or repair the damage at no expense to the Government as the CO directs. If the Contractor fails or refuses to make such repair(s) or replacement(s), the Contractor shall be liable for the cost, which may be deducted from the contract price.

2.20. Existing equipment that will be re-used shall be protected from damage during installation up to and including removal and replacement where necessary to facilitate installation of new equipment.

0. Utility Shutdowns Contractor shall provide fifteen (15) calendar days advance notice for any planned utility shutdowns and hot work permits should be indicated on the project schedule.

Contractor shall follow Lake City VAMC protocol on notice of any hot work permits needed.

2.21. Hot Work Permits

The contractor shall adhere to the Lake City TCPF’s protocol on notice of any hot work permits needed, Contractor shall provide fifteen (15) calendar days advance notice for any hot work.

2.22. Badge Requirements

The contractor’s personnel (including subcontractors) anticipated to be on site for more than two (2) days will need to obtain a PIV badge through the VA COR. [Note: PIV badges require at least 30 days to secure so it would be beneficial for the contractor to start this process immediately.]

2.23. Site Visit

The contractor has the responsibility of visiting the site and examining the installation area. Failure on the part of the contractor to accomplish a site visit and become thoroughly familiar with all conditions that may affect their quote will be at the contractor’s risk.

The Lake City TCPF will accommodate site visits as they are requested. The contractor must request a scheduled date to visit the Lake City TCPF and the COR will determine if the requested date is available. Site visit requests shall be made by contacting:

Mr. Harold B. Peterson Office Phone: (386) 755-3016 EXT 392322 eMAIL: Harold.Peterson@va.gov

2.24. Exemption Certificate

The COR will provide a valid certificate of exemption for the State of Florida sales and use tax to the Contractor.

2.25. The TCPF will be open during the project. The contractor will have access to the TCPF seven days a week from 7:00 am through 4:30 pm On the weekends there will be a TCPF staff member on station to allow entrance and will remain with the contractor while they are on station. Additional time if needed will be discussed with the COR.

NOTE: With COR approval the contractor may work evenings and/or weekends to accomplish the work required

3. General Installation Requirements

3.1. Existing utilities shall be utilized to meet the performance requirements of the technical specifications. Connection points for all equipment shall be within 35 feet to all equipment. When existing service lines require removal, they shall be removed back to the source. Electrical connection shall be made to electrical panel identified by the station.

3.2. The contractor shall ensure maximum utilization of existing equipment space to prevent additional plumbing, electrical or other utilities.

3.3. Should additional utilities be required for the equipment, these utilities shall be the responsibility of the contractor. Utilities are electric, gas, water, steam, and condensate and air lines.

3.4. All exposed utility/ductwork/piping systems, control boxes and motors that are exposed to floor traffic shall be appropriately guarded and protected.

3.5. Equipment and materials shall be suitable for installation in available space, arranged for safe, efficient, and convenient operation and maintenance, and if applicable with referenced specifications to include a summary of routine preventative maintenance for each piece of equipment.

3.6. The contractor shall furnish all labor and materials necessary for storage and installation of new equipment. Installation shall include, but is not limited to:

3.6.1. All mounting holes shall be utilized for anchoring equipment. Secure mounts shall be laid out in advance for review and approval by the COR.

3.6.2. Any and all penetrations of walls, ceilings and floors for the installation or removal of electrical conduit, pipes, ductwork, liquid supply lines, communication wiring, etc. shall be sealed with an approved fire-retardant material (not foam) and shall match existing materials on both sides of the penetration.

3.6.3. Contractor is to supply new utility connections (i.e., wall/ceiling mounts, junction boxes, raceways, and conduits).

3.6.4. The contractor shall be responsible for all control wiring including disconnects interconnections, and conduit. Interconnecting consists of all control wiring, all ductwork, interconnecting pieces of equipment and outside vents, all airlines, and all connections from VA supplied utilities.

All installation and/or modifications of utilities and structures shall match existing materials. No wooden platforms allowed.

3.6.5. All pipes, vents, drains, electrical boxes, ductwork, and conduit shall be new.

3.6.6. All pipes and ductwork shall be insulated. All conduits and air pipes shall not be painted. All vents and drains shall be painted, (REFER TO THE TABLE BELOW FOR COLORS). All insulation shall be wrapped with white PVC plastic as indicated below. PVC covering shall be a minimum .030” thickness. Flow markings and identification of all pipes, vents, ductwork, and airlines to equipment shall be appropriately marked with a minimum of two (2) inch letters. Pre-made adhesives are acceptable, spray-painting stencils are not acceptable.

3.6.7. Installation of piping, sleeves, inserts, hangers, and equipment shall be in accordance with the installation design drawing and shall be sealed by a licensed professional Architect and Engineer, which were previously approved by the COR. In the installation design drawings, the contractor shall locate drains, piping, sleeves, inserts, hangers, and equipment out of the way of windows, doors, openings, light outlets and other services and utilities. All piping shall be installed to comply with accepted national and local plumbing practices.

3.6.8. Only new equipment drains shall be cleaned.

3.6.9. If necessary to drill through any walls, floors or ceilings sections, the contractor shall notify the COR immediately. The COR shall work with a Facility Engineer to determine proper location.

3.6.10. Install gauges, thermometers, valves, and other mechanical and electrical devices for ease of reading, operating, and maintaining. Servicing shall not require dismantling of adjacent equipment, electric or pipe work.

3.6.11. A cycle meter shall be installed to record actual run cycles of the semi-automatic cart washer/dryer for preventive maintenance and scheduled maintenance.

3.6.12. Valve Tags - Furnish and install valve tags on all compressed air, gas and water valves on equipment and connection points. Tags shall be engraved with identification (gas, air etc.), black filled identification, numbers, and letters not less than ½ inch high for number designation and not less than ¼ inch for service designation on 19 gauge 1-1/2-inch round brass disc; tags shall be attached with brass hooks or brass chain.

3.6.13. The contractor shall provide two (2) valve lists, and two (2) steam traps listed on typed plastic-coated cards, sized 8-1/2-inch X 11 inch showing tag number, valve type, valve function and location area of valve for each service or system to the COR.

3.6.14. Equipment, motors, piping, ductwork and any other components or materials shall be protected against physical damage from carts with guardrails supplied by the contractor.

3.6.15. Belts, chains, pulleys, couplings, motor shafts, gears or other moving parts shall be fully guarded in accordance with OSHA 1910.219. Guard parts shall be rigid and suitably secured and be readily removable without disassembling the guarded unit.

3.7. A minimum clearance of 36 inches between moving parts and fixed objects and 24 inches between non-moving parts and fixed objects is required in accordance with OSHA 1910.219.

4. Plumbing Requirements

Plumbing

4.1. Grooved or mechanical fittings are not allowed on piping.

4.2. Dielectric Fitting

Provide dielectric couplings or unions between ferrous and non-ferrous pipe. In addition, Provide threaded dielectric unions for pipe sizes 2 inches and under. For 2-1/2 inches and above, provide copper and steel flanges electrically isolated at gasket and by sleeves at bolts. Fittings on cold water and soft water lines shall be rated for 100 psi, 80 degrees F. Fittings on other services shall be rated for the maximum pressure and temperature conditions of the service. Where copper piping is connected to steel piping, provide dielectric connections.

4.3. The contractor shall not use cast iron fittings, and components or malleable/ductile fittings anywhere in the high-pressure and medium pressure steam system (15 psi or above). The contractor shall only use cast steel or forged steel fittings and components.

4.4. Traps

The contractor shall provide traps on all sanitary branch waste connections from fixtures or equipment not provided with traps. Exposed brass shall be polished brass chromium plated with nipple and set screw escutcheons. Concealed traps may be rough cast brass. Slip joints are not permitted on sewer side of trap. Traps shall correspond to fittings on cast iron soil pipe or steel pipe respectively, and size shall be as required by connected service or fixture.

4.5. Back Flow Preventers

4.5.1. The contractor shall provide a back flow prevention device at any point in the plumbing system where the potable water supply encounters a potential source of contamination. Device shall be certified by the American Society of Sanitary Engineers (ASSE). Listed below is a partial list of connection to the potable water system which shall be protected against back flow or back siphonage.

4.5.2. Atmospheric Vacuum Breaker.

4.5.3. Hose bibs and sinks with threaded outlets.

4.6. Shock or Water Hammer Arrestors

4.6.1. Contractor shall conform to the standards from Plumbing and Drainage institute (PDI) Water Hammer Arrestors (WH) Standard PDI-WH201, American Society of Sanitary Engineers (ASSE) 1010, or American Society of Mechanical Engineer (ANSI) A112.26.1, size as required. Units shall be the standard factory prefabricated products of a manufacturer regularly engaged in the production of such devices.

4.6.2. New arrestor assemblies are required to be installed at each hot and cold-water inlet point.

4.7. Plumbing Installation

In accordance with the National Standard Plumbing Code, 2021 Edition.

4.7.1. Pipe saddles shall be installed on the outside of all insulation and PVC coverings.

4.7.2. Escutcheons shall be installed at all floors, wall and ceiling locations that pipe, conduits, vents and ductwork penetrate.

4.7.3. Pipe shall be round and straight. Cutting shall be done with proper tools. Pipe, except for plastic and glass, shall be reamed to full size after cutting.

4.7.4. All pipe runs shall be laid out to avoid interference with other work.

4.7.5. Install valves with stem in horizontal position whenever possible. All valves shall be easily accessible.

4.7.6. Piping shall conform to the following:

Waste, Storm Water Drain and Vent: Drain to main stack as follows:

4.7.7. Exhaust Vent

Extend exhaust vents separately through roof. Sanitary vents shall not connect to exhaust vents.

Semi-automatic cart washer/dryer shall be exhausted to the outside atmosphere. Exhaust duct will be new, insulated, wrapped in PVC plastic covering and have directional flow markings installed. Exhaust ductwork located outside the building shall be sealed watertight and have identification and directional flow markings installed. Ambient air make up is required. Both air make-up and exhaust duct work must have large hinged-type access doors in the new exhaust and supply air ducts.

4.7.8. Insulation Requirements

Unless specified in other sections of the Technical Specifications, cellular glass insulation is required for hot water piping. A minimum 1.5 inches thick for hot water is required. All Insulation on piping and equipment shall be terminated square at items not to be insulated, access openings and nameplates. Cover all exposed raw insulation with sealer or jacket material that does match the color of the insulation.

4.8. Water Piping

4.8.1. Interior domestic water piping shall be copper tube, type L drawn per ASTM B88. Fittings for copper tube must be wrought copper or bronze castings conforming to ANSI B16.18 and B16.22. Unions shall be bronze in accordance with federal specification WW-U-516 with solder or braze joints including adapters for joining screwed pipe to copper tubing.

4.9. Air Piping

4.9.1. Interior to the building and outdoor external air piping shall be copper tube.

4.9.2. All piping shall be installed parallel to walls and column centerlines. Pipe shall be round and straight. Cutting shall be done with proper tools. Except for plastic and glass, pipe shall be reamed to full size after cutting. Copper piping work shall be performed in accordance with best practices requiring accurately cut clean joints and soldering in accordance with the recommended practices for the material and solder employed.

4.9.3. All pipe runs shall be laid out to avoid interference with other work.

4.9.4. Install ball valves in horizontal position. All valves shall be easily accessible.

4.9.5. Pipe saddles shall be on the outside of all insulation and PVC coverings.

4.9.6. Pipe escutcheons will be used for all pipe penetrations through walls, floors, and ceilings.

4.9.7. Press connect type fittings shall be used on air lines only.

5. Electrical Requirements

Electrical

5.1. Electrical Installation

5.1.1. Conduits, Fittings, and Electrical Wire

5.1.1.1. All electrical installations shall conform to requirements of the National Electrical Code (NEC).

5.1.1.2. Install a new power disconnect box for each piece of equipment.

5.1.1.3. All electrical wire shall be copper, heat-resistant grade, thermoplastic insulated. Control wiring shall be (stranded) Thermoplastic High Heat Nylon (THHN)/Thermoplastic Heat and Water-Resistant Nylon (THWN) or equal. Intermediate wall conduit is required. Provide conduit trapeze hangers.

5.1.1.4. All power wiring shall have a minimum conduit size of 3/4-inch in diameter. Color coding of all wiring shall be in accordance with established NFPA 70.

5.1.1.5. All low voltage communication wire used for data management systems, liquid supply systems and intercoms shall be installed in minimum 3/4-inch diameter protective conduit. Wire nuts shall not be used for any connections.

5.1.1.6. Electrical Wiring Installation

In accordance with NFPA 79 – Electrical Standard for Industrial Machinery 2021 edition:

5.1.2. Wiring shall not be cut, abraded, nor have excessive insulation stripped, and shall be properly and tightly joined at terminals. Electrical installation shall include ¾ inch EMT conduit with compression fittings. Disconnects shall be installed in accordance with NEC 110.26 (A) (1) (2).

5.1.2.1. Wire nuts shall not be used, and solderless connectors shall have insulation grip. Wiring shall have adequate slack to provide strain relief. Wire nuts are only acceptable for electrical installation of motors and terminal boxes.

5.1.2.2. Wiring shall be provided between motors, controllers, timers, pushbuttons, starters, and limit switches installed on or within the equipment and shall be done with materials as applicable, except liquid tight flexible conduit shall be used where required for belt adjustment by moving a motor or for vibration isolation.

5.1.2.3. All wiring shall terminate in connection boxes with provisions for connections beyond the machine; each conductor shall be identified by a different color.

5.2. Electrical Identification Installation

In accordance with NFPA 79 – Electrical Standard for Industrial Machinery 2021 edition:

Install nameplates - center on device, cover plate, or enclosure.

5.2.1. Use power source designations defined in the Technical Specifications. Indicate electrical power loads served using designations from electrical schedules and designations from the appropriate trade furnishing the equipment served.

5.2.2. Lettering shall include name of equipment, the specific unit number, and any reference to ON/OFF or other instructions that are applicable.

5.2.3. All labeling shall be on laminated phenolic nameplates and shall be placed on equipment.

5.2.4. Nameplates shall be laminated phenolic with a blue surface (480 Volts)/Black surface (208 / 3 Phase) and white core. Use 1/16-inch-thick material for plates up to 2-inch X 4 inch. For larger sizes, use 1/8-inch-thick material.

5.2.5. The contractor shall mark all 4-plex outlets and boxes with the electrical panel, circuit, and branch identification.

5.3. Electrical Protection

The contractor shall provide any protective methodology or devices necessary to protect the equipment from:

5.3.1. Damage due to electrical power problems, including brownouts, emergency power interruptions, electrical surges, sags, and electrical storms.

5.3.2. Any equipment located outside the building or on the roof shall have lightning protection installed.

5.3.3. Data loss due to electrical power problems. All equipment electronics shall be protected with a power monitor hook-up point and power monitor.

5.3.4. Existing equipment that will be re-used shall be protected from damage during installation up to and including removal and replacement where necessary to facilitate installation of new equipment.

5.3.5. Uninterrupted Power Supply (UPS) shall be installed for all equipment supplied. (Minimum 2-hour back-up).

5.4. Electrical Receptacles and Outlets

Receptacles shall be Underwriters Laboratories certified.

5.4.1. Mounting screws, mounting strap and terminal screws shall be brass or a copper alloy metal.

5.4.2. Receptacles shall have provisions for back wiring from four (minimum) separate wiring holes and side wiring from four captivity held binding screws.

5.4.3. Ground Fault Interrupter (GFI) four-plex receptacles shall be single phase, 20 ampere, 120 volts, 2-pole, 3-wire, US National Electrical Manufacturers Association (NEMA) 5-2OR.

5.4.4. The duplex type receptacles shall have break-off feature for two circuit operation. The ungrounded pole of each receptacle shall be provided with a separate terminal.

5.4.5. The receptacle bodies shall be white in color.

5.4.6. Four-plex receptacles with GFI shall be an integral unit suitable for mounting in a standard outlet box.

5.4.7. GFI shall consist of a differential current transformer, solid state sensing circuitry and a circuit interrupter switch and shall be rated for operation on a 160 Hz, 120-volt, 20 ampere branch circuit. The device shall have nominal sensitivity to ground leakage current of five (5) milliamperes and shall function to interrupt the current supply for any value of ground leakage current above five (5) milliamperes on the load side of the device. The device shall have a minimum nominal tripping time of 1/30th of a second.

5.4.8. Receptacles 20, 30 and 50 ampere, 250 volt: Shall be complete with appropriate cord grip plug.

5.5. Weatherproof Receptacles

Shall consist of a duplex receptacle, mounted in box with gasket, weatherproof, cast metal cover plate and cap over each receptacle opening. The cap shall be permanently attached to the cover plate by a spring hinged flap. The weatherproof integrity shall not be affected when heavy duty specification or hospital grade attachment plug caps are inserted. Cover plates on outlet boxes mounted flush in the wall shall be gasket to the wall in a watertight manner.

5.6. Wall Plates

Wall plates for switches and receptacles shall be as specified by the COR. Oversize plates will not be acceptable.

Wall Plate color shall be white.

5.7. Standard NEMA design, so that products of different manufacturers must be interchangeable.

5.8. For receptacles or switches mounted adjacent to each other, wall plates shall be common for each group of receptacles or switches.

5.9. The contractor shall provide 4-Plex receptacle at each equipment location for mechanic’s use.

5.10. Marking Pen Labeling

Use for all junction and outlet boxes or portions of junction boxes with power wiring, communication systems, pull and junction boxes, and conduit installed for future use. For all boxes with power wiring, indicate appropriate panel and circuit number(s) where applicable, etc. Label inside covers in finished areas and outside covers in unfinished areas. Labeling shall be completed using permanent, waterproof, quick drying marking pen.

5.11. Label Tapes

Label each conductor at origin and destination points and at all junction boxes where two or more feeder or control circuits are present. Identify with branch circuit or feeder number for power and lighting circuits, and with control conductors, number as indicated on schematic and interconnection diagrams or equipment manufacturer's drawings for control wiring. Using cloth, plastic, split sleeve or tubing type wire and cable label markers.

6. Prefabricated Roof Curbs

Galvanized steel or extruded aluminum 12 inches overall height, continuous welded corner seams, treated wood Nailer, 1-1/2 inch thick, 3-pound density rigid mineral fiberboard insulation with metal liner, and built-in curved cantilever strip. Provide raised cantilever strip (recessed mounting flange) to start at the upper surface of the insulation. Curbs shall be constructed for pitched roof or ridge mounting as required to keep top of curb level.

7. Installation Requirements

7.1. Approval for the contractor to proceed with installation shall be contingent upon the acceptance of the design submittals and written notification to proceed with installation from the COR.

The contractor shall be responsible for the determination of, and compliance with, federal, state, and local code requirements, design data, and other factors necessary to design and install the system.

7.2. The contractor shall verify the location of extant utilities and shall specify any additional utilities required or any utilities which require relocation or removal. The contractor shall connect to designated utilities in a manner conforming to a nationally recognized code and at a time satisfactory to minimize or preclude disruption to existing functions or clinical services.

7.3. Cables and connections to the Lake City VAMC Textile Care Processing Facility. Furnished internet service provider if required, is the responsibility of the contractor.

7.4. The contractor shall be responsible for installation, which consists of assembling, positioning, and mounting of all equipment and connections of all cables. The contractor is responsible for furnishing and pulling all interconnecting wiring and cabling, including wiring, and cabling to be pulled through conduit and raceways. It is the responsibility of the contractor to supply and install junction boxes; wall/ceiling mounts and support structures.

7.5. The contractor shall provide certified field engineers or technicians to conduct all necessary tests during installation. Contractor shall provide copies of the certifications upon the Government’s request.

7.6. The contractor shall inform the CO and COR of any problems as they occur in connection with installation, or issues which will affect optimum performance shall be reported prior to the start of installation. Installation shall not proceed under such circumstances until authorized by the CO.

8. Availability of Parts and Service

The Original Equipment Manufacturer shall guarantee the contractor availability of servicing and replacement parts for a period of ten (10) years to the Government for the laundry equipment being procured under this contract.

9. Incorporation of Documents

The following documents are hereby incorporated by reference and made a part of this RFQ and resultant contract.

The equipment and installation supplies shall conform to the following standards:

· Air Moving and Conditioning Association, Inc. (AMCA) Standards, 2009 Edition.

· American National Standards Institute (ANSI), 2021 Edition. Z8.1-2006 Safety Requirements for Commercial Laundry and Dry-Cleaning Operations.

· FEMP: Federal Energy Management Program (Energy efficient product rating).

· HVAC Duct Construction Standards-Metal & Flexible.

· National Electrical Manufacturers Association (NEMA), 2021 Edition.

· National Fire Protection Association (NFPA), 2021 Edition. ALL NFPA Standards and codes. National Electrical Code (NEC), 2020 Edition.

· National Standard Plumbing Code, 2021 Edition.

· Occupational Safety and Health Administration (OSHA) 29 CFR 1910.

· Sheet Metal and Air Conditioning Contractors National Association (SMACNA), 2021 Edition.

· Sheet Metal Contractors National Association Inc. Publication, 2019 Edition.

· Underwriters Laboratories Standards, 2022 Edition.

· City, County, State, Federal, VA and National Environmental, Fire and Safety Regulations/Standards.

(vi) Date(s) and place(s) of delivery and acceptance and FOB point.

Place of Delivery: Lake City VA Medical Center Building 62 619 S. Marion Lake City, FL 32025

Contract Duration: 210 Days ARO

(vii) List of Deliverables for the items to be acquired.

LIST OF DELIVERABLES

A. The deliverables listed in Section 1, Installation Design Drawing (a) shall be provided 45 days after award.

1. INSTALLATION DESIGN DRAWING

a. The contractor is responsible for visiting the site of installation after award, to survey power and other utility requirements, room dimensions and other physical characteristics necessary for the installation design drawing. The contractor shall provide the CO and the COR an installation design drawing in pdf format to include, but not limited to, all utilities, plumbing, mechanical, electrical, etc., to show the installation requirements for each piece of equipment. The drawing shall be 1/4 inch minimum scale drawing of the Textile Care Processing Facility (TCPF) equipment layout.

The drawing shall include structural information consisting of engineering design calculations for the awarded equipment being installed and to the adjacent equipment (to show that equipment will fit into the location or space available), i.e., mechanical, electrical, plumbing, and general contractor.

Note: The installation design drawing shall be sealed by a licensed professional Architect-Engineer.

B. The deliverables listed in Section 2, Manuals and electronic copies (a-i) shall be provided at time of equipment delivery.

2. EQUIPMENT HARD COPY & ELECTRONIC MANUALS & SOFTWARE THUMB DRIVES

Equipment Manuals

a. The contractor shall provide two (2) operation/service (maintenance) manuals and two (2) storage devices with each piece of equipment to the COR. At a minimum, the manual(s) shall be bound and identical to the manual(s) provided to the manufacturer's designated field service representative as well as comply with all the requirements in paragraphs (a) through (i) of this section. Sections, headings, and section sequence identified in (a) through (i) of the listed deliverables are typical and may vary between manufacturers. Variances in the sections, headings, and section sequence, however, do not relieve the manufacturer of their responsibility in supplying the technical data called for therein.

b. Title Page and Front Matter: The title page shall include the equipment nomenclature, model number, effective date of the manual and the manufacturer's name and address. If the manual applies to a particular version of the equipment only, the title page shall also list the equipment's serial number. Front matter shall consist of the Table of Contents, List of Tables, List of Illustrations, and a frontispiece (photograph or line drawing) depicting the equipment.

c. Section I, General Description: This section shall provide a generalized description of the equipment or devices and shall describe its purpose or intended use. Included in this section will be a table listing all pertinent equipment specifications, power requirements, environmental limitations, and physical dimensions.

d. Section II, Installation: Section II shall provide pertinent installation information. It shall list all input and output connectors using applicable reference designators and functional names as they appear on the equipment. Included in this listing will be a brief description of the function of each connector along with the connector type. Instructions shall be provided as to the recommended method of repacking the equipment for shipment (packing material, labeling, etc.).

e. Section III, Operation: Section III shall fully describe the operation of the equipment and shall include a listing of each control with a brief description of its function and step-by-step procedures for each operating mode. Procedures shall use the control(s) nomenclature as it appears on the equipment and shall be keyed to one or more illustrations of the equipment. Operating procedures shall include any preoperational checks, calibration adjustments and operation tests. Notes, cautions and warnings shall be set off from the text body so they may easily be recognizable and will draw the attention of the reader. Illustrations should be used wherever possible depicting equipment connections for test, calibration, patient monitoring and measurements. For large, complex and/or highly versatile equipment capable of many operating modes and in other instances where the Operation Section is quite large, operational information may be bound separately in the form of an Operators Manual. The providing of a separate Operators manual does not relieve the supplier of their responsibility for providing the minimum acceptable maintenance data specified herein.

Where applicable, flow charts and narrative descriptions of software shall be provided. If programming is either built-in and/or user modifiable, a complete software listing shall be supplied. Equipment items with software packages shall also include diagnostic routines and sample outputs. Submission information shall be given in the Maintenance Section to identify equipment malfunctions which are software related.

f. Section IV, Principles of Operation: This section shall describe in narrative form the principles of operation of the equipment. Circuitry shall be discussed in sufficient detail to be understood by technicians and engineers who possess a working knowledge of electronics and a general familiarity with the overall application of the devices. The circuit descriptions should start at the overall equipment level and proceed to more detailed circuit descriptions. The overall description shall be keyed to a functional block diagram of the equipment. Circuit descriptions shall be keyed to schematic diagrams discussed in paragraph (h) below. It is recommended that for complex or special circuits, simplified schematics should be included in this section.

g. Section V, Maintenance: The maintenance section shall contain a list of recommended test equipment, special tools, preventive maintenance instructions, including calibration procedures and tools, and corrective information. The list of test equipment shall be that recommended by the manufacturer and shall be designated by manufacturer and model number. Special tools are those items not commercially available or those that are designed specifically for the equipment being supplied. Sufficient data shall be provided to enable their purchase by VA. Preventive maintenance instructions shall consist of those recommended by the manufacturer to preclude unnecessary failures.