36L79726Q0003.docx

Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

1 Block North of 22nd Street Building 37 Hines, IL 60141

POINT OF CONTACT*

Maria Alba, Contract Specialist Maria.Alba@va.gov

(708) 786-4989

PLACE OF PERFORMANCE

2501 West 22nd Street

Sioux Falls, SD 57105-5046

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is being issued under the authority of FAR Part 13 Simplified Acquisition Procedures.

(i) Solicitation 36L79726Q0003 is issued as a Request for Quotation (RFQ).

(ii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06.

(iii) This solicitation is 100% Service-Disabled Veteran Owned Small Business (SDVOSB) Set-aside. The NAICS code associated with this solicitation is: 333310. The size standard is: 1000 employees.

(iv) SDVOSBs shall provide pricing for the following line items.

MFG. ______________________________

MODEL ____________________________

TOTAL

(v) Description of the Technical Specifications and Statement of Work for the item to be acquired. Item Number 0001.

TECHNICAL SPECIFICATIONS

ITEM # 0001 – 200-300 POUND GAS HEATED DRYING AND CONDITIONING TUMBLER

WITH EXTERNAL LINT COLLECTION

Furnish and install one (1) 200-300-pound production gas heated drying and conditioning tumbler with external to the machine lint collection. The gas heated drying and conditioning tumbler shall have color touch screen controls and information systems that incorporate automatic/manual machine operation, self-testing, fault display and built-in diagnostics and capable of being programmed for loads. The 200-300-pound gas heated drying and conditioning tumbler shall be non-pass through with 2-way tilting for loading and unloading. The cylinder size (rated capacity) shall be 200-300 pounds, based upon a maximum of 2.96 pounds per cubic foot of cylinder space. Gas heated drying and conditioning tumbler shall be capable of being manual/sling loaded from an existing monorail. The types of textiles processed are normal hospital linen, sheets, pillowcases, bath blankets, thermal blankets, towels, wash cloths, patients clothing, uniforms and surgical linens. Any existing roof penetrations shall be removed or capped in compliance with State Roofing Codes.

1. Unit shall be a drying and conditioning tumbler, laundry, commercial type and gas heated.

2. Commercial preservation, packaging and packing against damage required.

3. Furnish and install one (1) new 208-volt power disconnect box for the cart dumper. Install a red warning indicator and a lock-on device on the handle of the branch circuit breaker for the power supply circuit for gas heated drying and conditioning tumbler to within six (6) feet of the floor.

a. Electrical Requirements - 480 volts, 3 phase, 60 hertz. Electrical installation shall include ¾ inch EMT conduit with compression fittings. Disconnects shall be installed in accordance with NEC 110.26 (A) (1) (2).

4. The gas heated drying and conditioning tumbler shall be microprocessor/color touch screen controls and information systems that incorporate automatic/manual machine operation, self-testing, fault display and built-in diagnostics and capable of being programmed for gas heated drying and conditioning tumbler loads and capable of programming each category of textiles.

5. The gas heated drying and conditioning tumbler shall be provided with removable cylinder panels and provided with protective non-stick cylinder coating providing 3000-production hour guarantee.

6. Reversing and non-reversing required.

7. A light to designate that gas heated drying and conditioning tumbler is in operation is required.

8. The gas heated drying and conditioning tumbler shall be equipped with heavy duty drive and support wheels.

9. The gas heated drying and conditioning tumbler shall be equipped with a microprocessor time and temperature.

10. The gas heated drying and conditioning tumbler shall be exhausted to the outside atmosphere. All ductworks shall be galvanized steel and new to the outside of the building. All ductwork located outside shall be sealed, weather proofed, be identified, and have directional flow markings installed.

11. A blow-down device shall be installed within the gas heated drying and conditioning tumbler location. A minimum of one (1) blow-down device shall be capable of reaching around the gas heated drying and conditioning tumbler. This device shall include:

a. A gauged air pressure regulator, with quick disconnect, capable of regulating air pressure from 0 PSI to 30 PSI.

b. Minimum 50-foot length of heavy duty, ½ inch ID reinforced non-kink air hose on an automatic retractable reel.

c. Trigger operated air nozzle with any necessary extensions for reaching hard to reach areas. Extensions shall be mounted on a wall.

d. Locations of the blow down device(s) shall be depicted on drawings.

12. The gas heated drying and conditioning tumbler 's air intake and exhaust air shall be derived and directed to and from the outside of the laundry building atmosphere.

13. Drying and conditioning tumbler shall have a beacon rotary LED light (colored AMBER) identifying end of drying cycle for the hearing impaired. Gas heated drying and conditioning tumbler shall also have an audible alarm to indicate when drying cycle has ended.

14. The gas heated drying and conditioning tumbler shall be equipped with excess temperature sprinkler protection.

15. A flow alarm valve shall be installed in the fire suppression system and connected to a rotary beacon LED light (colored RED) and audible alarm, to be located on the gas heated drying and conditioning tumbler, to indicate if a fire exists in the gas heated drying and conditioning tumbler. The gas heated drying and conditioning tumbler shall also be connected to the building fire alarm system to alert authorities of a fire in the gas heated drying and conditioning tumbler. The gas heated drying and conditioning tumbler shall be connected to a dedicated domestic water pipe with a tamper proof valve. A backflow preventer shall be installed within six (6) inches of the domestic water main that is connected to the dedicated domestic water pipe. A maintenance valve shall be installed on the branch domestic water line before entry into the gas heated drying and conditioning tumbler and drain into a floor drain if available for maintenance of the fire suppression system.

16. Normal stop push buttons and emergency stop buttons shall be colored red. An illuminating (when activated) emergency stop button with legends shall be installed on the drying conditioning tumbler.

17. The gas heated drying and conditioning tumbler shall be equipped with lockout/tag out instructions for servicing and maintenance of equipment. Instructions shall be permanently attached to the gas heated drying and conditioning tumbler. Tags and locks shall be provided by the contractor. Tags and locks shall be in a wall mounted kit.

18. Air intake and exhaust ductwork shall have large easily accessible hinged access panels installed for easy clean-out and manual firefighting. Exhaust ductwork shall be insulated and wrapped with white PVC plastic covering and have identification and flow markings. Air intake shall be insulated and wrapped in PVC plastic and have identification and flow markings.

19. All ductwork located inside the building shall be sealed identified and have directional flow markings installed.

20. The gas heated drying and conditioning tumbler shall be designed/equipped to prevent placement of objects under the tilting portion of the gas heated drying and conditioning tumbler.

21. The gas heated drying and conditioning tumbler shall be capable of being manual/sling loaded from the existing monorail system.

22. The gas heated drying and conditioning tumbler shall be equipped with a manual override device to permit opening of the gas heated drying and conditioning tumbler door in case of a power failure.

23. The gas heated drying and conditioning tumbler shall be equipped with excess temperature cutout switches or relays and operating temperature controls.

24. The ductwork configuration shall meet the manufacturer’s recommended size and be cylindrical in design.

25. The gas heated drying and conditioning tumbler shall have independent electronic ignition.

26. Provide 4-Plex receptacle for new equipment location for mechanic’s use.

27. An hour meter shall be installed on the gas heated drying and conditioning tumbler that shall show actual hours of run time.

STATEMENT OF WORK

1. INTRODUCTION

1.1. Background

The Veterans Health Administration (VHA) Textile Care Management (TCM) Program consists of the Textile Care Processing and Textile Management Services (uniform management, textile management and distribution, and patient assistance program) both contribute to the proper distribution, handling, processing and management of textile goods and services within VA medical facilities. The TCM Program outlines the procedures, reporting requirements, and operating guidelines for TCM and Textile Care Facility Operations within VA medical facilities.

The Department of Veterans Affairs (VA), on behalf of the Veterans Health Administration (VHA), Textile Care Management Program will procure Textile Care Processing Facility laundry equipment.

The mission of the National Acquisition Center (NAC), High Tech Medical Equipment Picture Archiving and Communication Systems and Laundry Division, is to meet VA’s five core values that underscore the obligations inherent in VA’s mission: Integrity, Commitment, Advocacy, Respect, and Excellence.

1.2. Purpose and Objectives

Textile Care Processing Facilities (TCPFs) are responsible for providing textile processing services, which ensures a consistent supply of bacteriologically clean textiles to support patient treatment programs. VA laundries provide clean laundry for VA patients in a variety of settings.

Textile Care Processing operations are the primary focus of the established directive which outlines the responsibilities, procedures, and processes that:

a. Minimize the infection risks of handling and processing contaminated textiles.

b. Ensure an efficient operation through measurable quality assurance indicators.

c. Identify and require the practice of safety precautions to promote workplace safety.

d. Ensure continuity of service in case of an emergency shutdown.

1.3. Contract Duration

The total contract duration is 152 days.

The laundry equipment shall be delivered within 120 calendar days after the effective date of the contract. The installation of the laundry equipment shall take place no more than 32 days after the delivery date. The one (1) day onsite shakedown and one (1) day onsite training are included in the installation timeframe. Training shall consist of two (2) hours per line-item for both operator and maintenance personnel, at a minimum. Trainings shall not be conducted concurrently.

Note: Installation shall be continuous, without interruption, Monday through Friday, excluding Federal holidays, until all installation and testing work has been completed. Installation may take place on the weekends if pre-approval is given by the COR.

2. Site Specific Project Requirements

2.1. The contractor shall furnish the supervision, labor, equipment, tools, safety, rigging, hoisting, supplies and installation services necessary to meet the terms and conditions in accordance with the Statement of Work (SOW) and Technical Specifications.

2.2. This SOW includes removal of trade-in equipment, delivery, installation, and training of the new laundry equipment installed. The installation of the delivered equipment shall be conducted in conformance with the SOW and Technical Specifications provided herein.

2.3. The contractor will be responsible for the removal of any walls or windows or doors to facilitate the removal and installation of the equipment. Any effected building modifications will be put back to the original state.

All items provided by the contractor shall be new. The contractor shall not utilize any refurbished equipment, machinery, or parts.

2.4. The laundry equipment is to be located within Building 8, Room 104.

2.5. All valves within the layout of the laundry and equipment shall be ball valves with the appropriate ratings, which are part of the scope of work within this RFQ and resultant contract.

2.6. The contractor shall remove all old piping, drain piping, ductwork, vents, hangers, water piping, steam, and condensate associated with the removed equipment. All steam and condensate shall be capped at the supply line.

2.7. All piping, water, gas, and airlines shall be new and originate from the nearest header within 35' of the new equipment. The electrical for the laundry equipment shall originate from the electrical gas panel identified by the station.

2.8. The contractor shall install a gas supply line to the header for the new equipment on the wall behind the dryer.

2.9. All piping, water, gas. electrical, conduit, and airlines within this RFQ and resultant contract shall be new, to include new valves for each new equipment.

2.10. All drain piping that is broken, collapsed, or inoperable directly connected to the new equipment shall be replaced.

2.11. Waste Material Sorting/Recycling

The contractor shall divert discarded items and other wastes to recycling trash disposal scheduled regularly. Items which need to be sent for recycling or resale, unless not feasible, include pallets, metals (iron, copper, brass, etc.) cardboard, mercury items, used oil, electronic, rechargeable batteries, wood products and debris.

The contractor shall not store waste materials and items held for recycling. Waste materials shall be stored prior to pick up in a manner that does not allow the items to become a fire, health, environmental or safety hazard or provide harborage for pests and consistent with federal, state and VA (listed in order of preference) laws and regulations governing storage of waste materials. Actions include using drip drains pans, storing liquid wastes or items that rot in closed containers, removing Freon from junked air conditioning, observing Occupational Safety and Health Administration (OSHA) and National Fire Protection Association (NFPA) limits on sizes of piles of lumber or wood products. Dumpsters larger than one and one-half (1 ½) cubic yards in size must be located at least ten (10) feet from exterior walls of buildings.

Painted or treated lumber, paint chips, potential asbestos containing, or asbestos contaminated items should not be recycled but shall be disposed of properly. No waste material disposal is allowed on Government property.

2.12. There is no staging area available at the Sioux Falls, SD VAMC. The contractor shall stage off-site at the contractor’s expense and coordination.

2.13. External Equipment/Motor Protection Filters are to be provided for all air intakes to include but not limited to cart washer/dryer, electronic boxes, mechanical equipment, etc., wherever air intakes are located. These are used as a primary pre-filtration defense to help prevent damage and extensive maintenance that large volumes of lint/debris can cause. They are to fit all air intakes, motors etc. and be made of three-dimensional electrostatic media and encased in a 1/8" – 3/8" rigid magnetic galvanized steel frame and contain 2 layers of polypropylene media. The media shall not shed fibers, absorb moisture, or promote bacterial growth; the filter should be designed for UV protected, and stands up to extreme outdoor or indoor exposure, corrosive chemicals, high velocity air flow, as well as industrial cleaning and maintenance handling.

2.14. The contractor shall use the facility Lock-Out Plan provided template in drafting the Lock-Out procedures. The contractor shall supply lock-out/tag-out devices for each piece of equipment. All lock-out/tag-out and Confined Space (CS) locations shall be marked and identified on the machine with instructions on lock-out or CS procedures for the equipment. These instructions/procedures shall be permanently mounted on each piece of equipment. Lock-out/tag-out procedures include all sources of stored energy, including but not limited to electrical, water, air lines, gas, hydraulic, etc. Relief valves shall be installed for lock-out/tag-out locations to relieve residual airlines etc.

2.15. The contractor shall supply one (1) lock-out and tag-out kits with the lock- out/tag-out devices for each piece of equipment. The location of the kits shall be in the TCPF. All lock-out / tag-out and Permit Required Confined Space (PRCS) locations shall be marked and identified on the machine with instructions on lock-out or PRCS procedures for the equipment. These instructions/procedures shall be permanently mounted on each piece of equipment. Lock-out/tag-out procedures include all sources of stored energy, including but not limited to electrical, water, gas, air lines, hydraulic etc. Relief valves shall be installed for lock-out/tag-out locations to relieve residual air, etc.

2.16. Number and nomenclature shall separately identify all equipment with no less than two (2) inch numbers and letters. Each piece of equipment shall be separately identified and labeled. Example: Hot Water Heater 1, Hot Water Storage Tank, etc. The equipment shall be made compatible to meet production requirements specified in the technical specifications.

2.17. All equipment shall have operating instructions to include powering on and off the machine and operators’ instruction. All labeling shall be on blue magnetic embossed fabric (flexible) with white core lettering.

2.18. Contractor bears all responsibility for all new utility connections. All new utility piping that has been added shall be leak tested (gas, air, and water).

2.19. Connections to VA supplied utilities shall be new from the building (Building 8) to the including the contractor installed gas header within 35 feet of the new equipment. Penetrations in floors, walls, and ceilings not utilized shall be filled with existing floor, wall, and ceiling like material. All braces, pipes (water, air, and electrical), conduit and duct work that shall not be utilized shall be removed back to the source that pertains to the equipment directly associated within the scope of this SOW.

2.20. The contractor shall not damage equipment frames, door panels, cylinder, cylinder panels, control box on the Government installation. If the Contractor causes damage to any Government property, the Contractor shall replace or repair the damage at no expense to the Government as the CO directs. If the Contractor fails or refuses to make such repair(s) or replacement(s), the Contractor shall be liable for the cost, which may be deducted from the contract price.

2.21. Existing equipment that shall be re-used shall be protected from damage during installation up to and including removal and replacement where necessary to facilitate installation of new equipment.

2.22. Utility Shutdowns

Contractor shall provide fourteen (14) calendar days’ advance notice for any planned utility shutdown(s).

Contractor shall follow TCPF’s protocol on notice of any utility shutdown(s).

Hot Work Permits The contractor shall adhere to the TCPF’s protocol on notice of any hot work permits needed, if applicable. The contractor shall provide seven (7) days’ advanced notice for any planned hot work shutdowns.

2.23. The TCPF shall be open during the project. The contractor shall have access to the TCPF five (5) days a week, 6:30am to 4:30pm. On the weekends, there shall be a TCPF staff member on station to allow entrance and shall remain with the contractor while they are on station.

NOTE: With COR approval, the contractor may work evenings and/or weekends to accomplish the work required.

2.24. Badge Requirements

The contractor’s personnel (including subcontractors) shall be provided, by the VA COR, temporary contractor badges during the installation workday.

[Note: PIV badges require at least 30 days to secure so it would be beneficial for the contractor to start this process immediately.]

2.25. Site Visit

The contractor has the responsibility of visiting the site and examining the installation area. Failure on the part of the contractor to accomplish a site visit and become thoroughly familiar with site conditions that may affect their quote shall be at the contractor’s risk.

The TCPF shall accommodate site visits as they are requested. The site visits may be on different dates or all on the same date, depending on if/when requests are made by the contractor. The contractor shall request a scheduled date to visit TCPF, and the COR shall determine if the requested date is available. Site visit requests shall be made by contacting:

Mr. Michael Ramerth, Supervisory Acquisition Utilization Specialist Office Phone – 605-336-3230 Ext 6740 Email: Michael Ramerth@va.gov

2.26. Sales and Use Tax Exemption Certificate

The COR shall provide a valid certificate of exemption for the State of South Dakota to the contractor.

3. General Installation Requirements

3.1. Existing utilities shall be utilized to meet the performance requirements of the technical specifications. Connection points for all equipment shall be from the nearest header within 35 feet of the new equipment. When existing service lines require demolition, they shall be removed back to connection point.

3.2. The VA shall supply the main gas line which shall be located Building 8, Room 109, of the TCPF; it shall be the contractor’s responsibility to connect gas lines for the laundry equipment within 35 feet of the equipment.

3.3. The contractor shall ensure maximum utilization of existing equipment space to prevent additional plumbing, electrical or other utilities.

3.4. Should additional utilities be required for the equipment, these utilities shall be the responsibility of the contractor. Utilities are electric, water, gas, exhaust venting, and air lines.

3.5. All exposed utility/ductwork/piping systems, control boxes and motors that are exposed to floor traffic shall be appropriately guarded and protected.

3.6. Equipment and materials shall be suitable for installation in available space, arranged for safe, efficient, and convenient operation and maintenance, and, if applicable, with referenced specifications to include a summary of routine preventative maintenance for each piece of equipment.

3.7. The contractor shall furnish all labor and materials necessary for storage and installation of new equipment. Installation shall include but not limited to:

3.7.1. All mounting holes shall be utilized for anchoring equipment. Secure mounts shall be laid out in advance for review and approval by the COR.

3.7.2. All penetrations of walls, ceilings and floors for the installation or removal of electrical conduit, pipes, ductwork, liquid supply lines, communication wiring, etc. shall be sealed with an approved fire-retardant material (not foam) and shall match existing materials on both sides of the penetration.

3.7.3. Contractor is to supply new utility connections (i.e., wall/ceiling mounts, junction boxes, raceways, and conduits).

3.7.4. The contractor shall be responsible for all control wiring including disconnects interconnections, and conduit. Interconnecting consists of all control wiring, all ductwork, interconnecting pieces of equipment and outside vents, all airlines, and all connections from VA supplied utilities.

3.7.5. All installation and/or modifications of designs to include utilities, walls, etc. shall match existing materials. No wooden platforms allowed.

3.7.6. All pipes, vents, drains, electrical boxes, ductwork, and conduits shall be new.

3.7.7. All pipes and external and internal ductwork shall be insulated. All conduits and air pipes shall be painted. All vents and drains shall be painted, (REFER TO THE TABLE BELOW FOR COLORS). All insulation shall be wrapped with white PVC plastic as indicated below. PVC covering shall be a minimum .030” thickness. Flow markings and identification of all pipes, vents, ductwork, and airlines to equipment shall be appropriately marked with a minimum of two (2) inch letters. Pre-made adhesives are acceptable, spray-painting stencils are not acceptable.

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3.7.8. Installation of piping, sleeves, inserts, hangers, and equipment shall be in accordance with the installation design drawing and shall be sealed by a licensed professional Architect and Engineer, which shall be submitted to the COR for approval. In the installation design drawings, the contractor shall locate drains, piping, sleeves, inserts, hangers, and equipment out of the way of windows, doors, openings, light outlets and other services and utilities. All piping shall be installed to comply with accepted national and local plumbing practices as well as VA Standards.

3.7.9. If necessary to drill through any walls, floors, or ceiling sections, the contractor shall notify the COR immediately. The COR shall work with the Facility Engineer and contractor to determine proper location.

3.7.10. Install gauges, thermometers, valves, and other mechanical and electrical devices for ease of reading, operating, and maintaining. Servicing shall not require dismantling of adjacent equipment, electric, or pipe work.

3.7.11. Valve Tags – Furnish and install valve tags on all air, gas, and water valves on equipment and connection points. Tags shall be engraved with identification (gas, air, etc.), black filled identification, numbers, and letters not less than one-half (½) inch high for number designation and not less than one-quarter (¼) inch for service designation on 19 gauge 1-1/2-inch round brass disc; tags shall be attached with brass hooks or brass chain.

3.7.12. The contractor shall provide two (2) valve lists, by type, on typed plastic-coated cards, sized 8-1/2-inch X 11 inch showing tag number, valve type, valve function, and location area of valve for each service or system to the COR. Equipment, motors, piping, ductwork, and any other components or materials shall be protected against physical damage from carts with guardrails supplied by the contractor.

3.7.13. Belts, chains, pulleys, couplings, motor shafts, gears, or other moving parts shall be fully guarded in accordance with OSHA 1910.219. Guard parts shall be rigid and suitably secured and be readily removable without disassembling the guarded unit.

3.8. A minimum clearance of 36 inches between moving parts and fixed objects and 24 inches between non-moving parts and fixed objects.

4. Plumbing & Mechanical Requirements

Plumbing

4.1. Grooved or mechanical fittings are acceptable on-air lines and electrical conduits but are unacceptable on plumbing piping.

4.2. Press connect type fittings shall be used on air lines only.

4.3. Dielectric Fittings

Provide dielectric couplings or unions between ferrous and non-ferrous pipes. In addition, provide threaded dielectric unions for pipe sizes 2 inches and under. For 2-1/2 inches and above, provide copper and steel flanges electrically isolated at gasket and by sleeves at bolts. Fittings on cold water and soft water lines shall be rated for 100 psi, 80 degrees F. Fittings on other services shall be rated for the maximum pressure and temperature conditions of the service. Where copper piping is connected to steel piping, provide dielectric connections. Brass valves are not considered Dielectric Unions.

4.4. Plumbing Installation

In accordance with the International Standard Plumbing Code, 2024 Edition.

4.4.1. Pipe saddles shall be installed on the outside of all insulation and PVC coverings.

4.4.2. Escutcheons shall be installed at all floors, wall and ceiling locations that pipe, conduits, vents and ductwork penetrate.

4.4.3. Pipe shall be round and straight. Cutting shall be done with proper tools. Pipe, except for plastic and glass, shall be reamed to full size after cutting.

4.4.4. All pipe runs shall be laid out to avoid interference with other work.

4.4.5. Install valves with stem in horizontal position whenever possible. All valves shall be easily accessible.

4.4.6. Piping shall conform to the following:

4.4.7. Exhaust Vent

Extend exhaust vents separately through Building 8 roof. Sanitary vents shall not connect to exhaust vents.

4.4.8. Insulation Requirements

Unless specified in other sections of the Technical Specifications, cellular glass insulation is required for hot water piping. A minimum of 1.5 inches thick for hot water is required. All Insulation on piping and equipment shall be terminated square at items not to be insulated, access openings and nameplates. Cover all exposed raw insulation with sealer or jacket material that does match the color of the insulation.

4.5. Water Piping

4.5.1. Interior domestic water piping shall be copper tube, type K per ASTM B88. Fittings for copper tube must be wrought copper or bronze castings conforming to ANSI B16.18 and B16.22. Unions shall be bronze in accordance with federal specification WW-U-516 with solder or braze joints including adapters for joining screwed pipe to copper tubing.

4.6. Air Piping

4.6.1. The interior to the building and outdoor external air piping shall be copper tube.

4.6.2. All piping shall be installed parallel to walls and column centerlines. Pipe shall be round and straight. Cutting shall be done with proper tools. Except for plastic and glass, pipes shall be reamed to full size after cutting. Copper piping work shall be performed in accordance with the best practices requiring accurately cut clean joints and soldering in accordance with the recommended practices for the material and solder employed.

4.6.3. All pipe runs shall be laid out to avoid interference with other work

4.6.4. Install ball valves in horizontal position. All valves shall be easily accessible.

4.6.5. Pipe saddles shall be on the outside of all insulation and PVC coverings.

4.6.6. Pipe escutcheons shall be used for all pipe penetrations through walls, floors, and ceilings.

4.6.7. Press connect type fittings shall be used on air lines only.

5. Electrical Requirements

Electrical

5.1. Electrical Installation

5.1.1. Conduits, Fittings, and Electrical Wire

5.1.1.1. All electrical installations shall conform to the requirements of the National Electrical Code (NEC).

5.1.1.2. Install a new power disconnect box for each piece of equipment.

5.1.1.3. All electrical wires shall be copper, heat-resistant grade, thermoplastic insulated. Control wiring shall be (stranded) Thermoplastic High Heat Nylon (THHN)/Thermoplastic Heat and Water-Resistant Nylon (THWN) or equal. Intermediate wall conduit is required. Provide conduit trapeze hangers.

5.1.1.4. All power wiring shall have a minimum conduit size of 3/4- inch in diameter. Color coding of all wiring shall be in accordance with established NFPA 70.

5.1.1.5. All low voltage communication wire used for data management systems, liquid supply systems, and intercoms shall be installed in minimum 3/4-inch diameter protective conduit. Wire nuts shall not be used for any connections.

5.2. Electrical Wiring Installation

In accordance with NFPA 79 – Electrical Standard for Industrial Machinery 2024 edition:

5.2.1. Wiring shall not be cut, abraded, nor have excessive insulation stripped, and shall be properly and tightly joined at terminals.

5.2.1.1. Wire nuts shall not be used, and solderless connectors shall have insulation grip. Wiring shall have adequate slack to provide strain relief. Wire nuts are only acceptable for electrical installation of motors and terminal boxes.

5.2.1.2. Wiring shall be provided between motors, controllers, timers, pushbuttons, starters, and limit switches installed on, or within, the equipment and shall be done with materials as applicable, except liquid tight flexible conduit shall be used where required for belt adjustment by moving a motor or for vibration isolation.

5.2.1.3. Compression fittings are permissible for installation.

5.2.1.4. All wiring shall terminate in connection boxes with provisions for connections beyond the machine; each conductor shall be identified by a different color.

5.3. Electrical Identification Installation

In accordance with NFPA 79 – Electrical Standard for Industrial Machinery 2024 edition:

Install nameplates – center on device, cover plate, or enclosure.

5.3.1. Use power source designations defined in the Technical Specifications. Indicate electrical power loads served using designations from electrical schedules and designations from the appropriate trade furnishing the equipment served.

5.3.2. Lettering shall include name of equipment, the specific unit number, and any reference to ON/OFF or other instructions that are applicable.

5.3.3. All labeling shall be on laminated phenolic nameplates and shall be placed on equipment.

5.3.4. Nameplates shall be laminated phenolic with a blue surface (480 Volts)/Black surface (208 Volts) and white core. Use 1/16-inch-thick material for plates up to 2-inch X 4 inch. For larger sizes, use 1/8-inch-thick material.

5.3.5. The contractor shall mark all 4-plex outlets and boxes with the electrical panel, circuit, and branch identification.

5.4. Electrical Protection

The contractor shall provide any protective methodology or devices necessary to protect the equipment from:

5.4.1. Damage due to electrical power problems, including brownouts, emergency power interruptions, electrical surges, sags, and electrical storms.

5.4.2. Any equipment located outside the building or on the roof shall have lightning protection installed.

5.4.3. Data loss due to electrical power problems. All equipment electronics shall be protected with a power monitor hook-up point and power monitor.

5.4.4. Existing equipment that will be re-used shall be protected from damage during installation up to and including removal and replacement where necessary to facilitate installation of new equipment.

5.5. Electrical Receptacles and Outlets

Receptacles shall be Underwriters Laboratories certified.

5.5.1. Mounting screws, mounting strap, and terminal screws shall be brass or a copper alloy metal.

5.5.2. Receptacles shall have provisions for back wiring from four (minimum) separate wiring holes and side wiring from four captivity held binding screws.

5.5.3. Ground Fault Interrupter (GFI) four-plex receptacles shall be single phase, 20 ampere, 120 volts, 2-pole, 3-wire, US National Electrical Manufacturers Association (NEMA) 5-2OR.

5.5.4. The duplex type receptacles shall have a break-off feature for two circuit operation. The ungrounded pole of each receptacle shall be provided with a separate terminal.

5.5.5. The receptacle bodies shall be white in color.

5.5.6. Four-plex receptacles with GFI shall be an integral unit suitable for mounting in a standard outlet box.

5.5.7. GFI shall consist of a differential current transformer, solid state sensing circuitry and a circuit interrupter switch and shall be rated for operation on a 160 Hz, 120-volt, 20 ampere branch circuit. The device shall have nominal sensitivity to ground leakage current of five (5) milliamperes and shall function to interrupt the current supply for any value of ground leakage current above five (5) milliamperes on the load side of the device. The device shall have a minimum nominal tripping time of 1/30th of a second.

5.5.8. Receptacles 20, 30 and 50 ampere, 250 volt: Shall be complete with appropriate cord grip plug.

5.6. Wall Plates

Wall plates for switches and receptacles shall be as specified by the COR. Oversize plates shall not be acceptable.

5.6.1. Wall Plate color shall be white.

5.6.2. Standard NEMA design, so that products of different manufacturers must be interchangeable.

5.6.3. For receptacles or switches mounted adjacent to each other, wall plates shall be common for each group of receptacles or switches.

5.6.4. The contractor shall provide a 4-Plex receptacle at each equipment location for mechanic’s use.

5.7. Marking Pen Labeling

Use for all junction and outlet boxes or portions of junction boxes with power wiring, communication systems, pull and junction boxes, and conduit installed for future use. For all boxes with power wiring, indicate appropriate panel and circuit number(s) where applicable, etc. The label inside covers in finished areas and outside covers in unfinished areas. Labeling shall be completed using permanent, waterproof, quick drying marking pen.

5.8. Label Tapes

Label each conductor at origin and destination points and at all junction boxes where two or more feeder or control circuits are present. Identify with branch circuit or feeder number for power and lighting circuits, and with control conductors, number as indicated on schematic and interconnection diagrams or equipment manufacturer's drawings for control wiring. Using cloth, plastic, split sleeve or tubing type wire and cable label markers.

6. Meters, Sensors, and Transmitters All gas equipment locations shall have combustible gas meters (located at ceiling height for natural gas) and Carbon Monoxide meters (placed at breathing height and positioned to cover a surveillance area radius of 50 feet or 5,000 minimum sq. ft.) installed at respective locations. At a minimum requirement for meters are:

6.1. Carbon Monoxide (CO) Sensors

Transportable calibration, electrochemical plug-in type, range 0 to 100 ppm, detection limit less than plus or minus 5 percent of full scale, response time less than 10 seconds, zero drift less than 5 percent per year, span drift less than 10 percent per year, repeatability less than plus or minus 5 percent of full scale, active temperature compensation. Set point: 25 to 50 ppm.

6.2. Combustible Gas Sensors

Plug-in type, infrared detection, no moving parts, range 0 to 100 percent lower explosive limit. On-board storage of calibration data, peak values, time, and date stamped. Set point: 10 percent lower explosive limit.

6.3. Controller/Transmitters

Separate from sensors, non-intrusive calibration. NEMA 4 enclosure, sensors connected to transmitter with easily operated connection devices. Universal transmitter which can accept infrared, catalytic bead, or toxic sensor and auto-configure when sensor connector is inserted. LED display of gas type and concentration, alarm horn and strobe, output compatible for computer workstation, integral non-volatile memory, automatic resume on power failure, sensor and controller diagnostics, menu-driven calibration. Networked with computer workstation Supervisory Control and Data Acquisition (SCADA) program or central control panel via RS485 four-wire bus, such as Modbus Remote Terminal Unit (RTU).

6.4. Additional Features

6.4.1. Capability to remotely mount sensors from transmitter to allow calibration at convenient point up to 30 m (100 feet) away.

6.4.2. Sensor/transmitter display shall indicate all diagnostic check/fault conditions with detailed message displays.

6.4.3. Full-function keypad or magnetic touch points to allow setting alarm set points, change span gas values and display date of last calibration.

6.5. Calibration

Sensor/transmitters shall be calibrated with hand-held calibration devices furnished by system manufacturers. Provide complete calibration kit, including test gases, for commissioning and future calibrations. Provide permanently mounted stainless steel tubing for remote-mounted sensors.

6.6. Approvals

NEC and CEC for explosion proof or non-incendive, when required.

6.7. Product Support

Supplier shall have organization, located within 242 kilometers (150 miles) of site, with capability of complete onsite products.

6.8. Power Supply

Provide protected power supply to protect systems from surges, spikes, transients, and overloads in the incoming power supply.

6.9. An emergency gas shut-off system shall be installed and connected to the building fire alarm system.

6.10. Emergency Gas Safety Shut-Off Valve

6.10.1. Permits remote shut off of fuel gas flow to plant.

6.10.2. Type

Manually opened, electrically held open, automatic closing upon power interruption. Pneumatic operator is prohibited.

6.11. Performance

Shall shut bubble tight within one second after power interruption.

6.12. Service

Natural gas.

6.13. Underwriters Laboratories Inc. listed, FM approved, rated for 861 kPa (125 psig) ASME flanged ends for pipe sizes above 50 mm (2 inches), threaded ends for pipe sizes 50 mm (2 inches) and under. Cast iron, cast steel or bronze body, open and shut indicator. Valves for LP gas service shall be rated at 1724 kPa (250 psig).

6.14. Control Switch

Mounted at exterior doorways (multiple switches) in control room and laundry plant. Switches shall also cut the power to the fuel oil pump set. Provide an auxiliary switch to provide signal to Computer Workstation.

SENSOR SHALL BE CORROSION-RESISTANT FOR OUTSIDE LOCATION.

7. Prefabricated Roof Curbs

7.1. Galvanized steel or extruded aluminum 12 inches overall height, continuous welded corner seams, treated wood nailer, 1-1/2 inch thick, 3-pound density rigid mineral fiberboard insulation with metal liner, and built-in curved cantilever strip. Provide raised cantilever strip (recessed mounting flange) to start at the upper surface of the insulation. Curbs shall be constructed for pitched roof or ridge mounting as required to keep top of curb level.

8. Installation Requirements

8.1. Approval for the contractor to proceed with installation shall be contingent upon the acceptance of the design submittals and written notification to proceed with installation from the COR.

8.2. The contractor shall be responsible for the determination of, and compliance with, federal, state, and local code requirements, design data, and other factors necessary to design and install the system.

8.3. The contractor shall verify the location of extant utilities; utilities are gas, electric, water, and air. Should additional utilities be required, or any utilities require relocation or removal, these utilities shall be the responsibility of the contractor. The contractor shall connect to designated utilities in a manner conforming to a nationally recognized code and at a time satisfactory to minimize or preclude disruption to existing functions or clinical services.

8.4. Cables and connections to the TCPF-furnished internet service provider, if required, are the responsibility of the contractor.

8.5. The contractor shall be responsible for installation, which consists of assembling, positioning, and mounting of all equipment and connections of all cables. The contractor shall be responsible for furnishing and pulling all interconnecting wiring and cabling, to be pulled through conduit and raceways. It is the responsibility of the contractor to supply and install junction boxes, wall/ceiling mounts, and support structures.

8.6. The contractor shall provide certified field engineers or technicians to conduct all necessary tests during installation. The contractor shall provide copies of the certifications upon Government request.

8.7. The contractor shall inform the CO and COR of any problems as they occur in connection with installation, or issues which shall affect optimum performance, and shall be reported prior to the start of installation. Installation shall not proceed under such circumstances until authorized by the CO.

9. Availability of Parts and Service

The Original Equipment Manufacturer shall guarantee the contractor availability of servicing and replacement parts for a period of ten (10) years to the government for the laundry equipment being procured under this RFQ.

10. Incorporation of Documents

The following documents are hereby incorporated by reference and made a part of this RFQ.

The equipment and installation supplies shall conform to the following standards:

· Air Moving and Conditioning Association, Inc. (AMCA) Standards, 2016 Edition.

· American National Standards Institute (ANSI), 2016 Edition. Z8.1-2006 Safety Requirements for Commercial Laundry and Dry-Cleaning Operations.

· Federal Energy Management Program (FEMP) (Energy efficient product rating).

· HVAC Duct Construction Standards-Metal & Flexible, 2020.

· National Electrical Manufacturers Association (NEMA), 2024 Edition.

· National Fire Protection Association (NFPA), 2024 Edition. ALL NFPA Standards and codes.

· NFPA 70, National Electrical Code (NEC), 2024 Edition.

· International Plumbing Code (IPC), 2024 Edition.

· Occupational Safety and Health Administration (OSHA) 29 CFR 1910, 2023.

· Sheet Metal and Air Conditioning Contractors National Association (SMACNA), 2024.

· Underwriters Laboratories Standards.

· City, County, State, Federal, VA and National Environmental, Fire and Safety Regulations/Standards.

(vi) Date(s) and place(s) of delivery and acceptance and FOB point.

Place of Delivery: Royal C. Johnson Veterans Affairs Memorial Hospital 2501 West 22nd Street Sioux Falls, SD 57105-5046

Contract Duration: 152 Days ARO

(vii) List of Deliverables for the items to be acquired.

LIST OF DELIVERABLES

A. The deliverables listed in Section 1, Installation Design Drawing (a) shall be provided 45 days after award.

1. INSTALLATION DESIGN DRAWING

a. The contractor is responsible for visiting the site of installation after award, to survey power and other utility requirements, room dimensions and other physical characteristics necessary for the installation design drawing. The contractor shall provide the CO and the COR an installation design drawing in pdf format to include, but not limited to, all utilities, plumbing, mechanical, electrical, etc., to show the installation requirements for each piece of equipment. The drawing shall be 1/4 inch minimum scale drawing of the Textile Care Processing Facility (TCPF) equipment layout.

The drawing shall include structural information consisting of engineering design calculations for the awarded equipment being installed and to the adjacent equipment (to show that equipment will fit into the location or space available), i.e., mechanical, electrical, plumbing, and general contractor.

Note: The installation design drawing shall be sealed by a licensed professional Architect-Engineer.

B. The deliverables listed in Section 2, Manuals and electronic copies (a-i) shall be provided at time of equipment delivery.

2. EQUIPMENT HARD COPY & ELECTRONIC MANUALS & SOFTWARE THUMB DRIVES

Equipment Manuals

a. The contractor shall provide two (2) operation/service (maintenance) manuals and two (2) storage devices with each piece of equipment to the COR. At a minimum, the manual(s) shall be bound and identical to the manual(s) provided to the manufacturer's designated field service representative as well as comply with all the requirements in paragraphs (a) through (i) of this section. Sections, headings, and section sequence identified in (a) through (i) of the listed deliverables are typical and may vary between manufacturers. Variances in the sections, headings, and section sequence, however, do not relieve the manufacturer of their responsibility in supplying the technical data called for therein.

b. Title Page and Front Matter: The title page shall include the equipment nomenclature, model number, effective date of the manual and the manufacturer's name and address. If the manual applies to a particular version of the equipment only, the title page shall also list the equipment's serial number. Front matter shall consist of the Table of Contents, List of Tables, List of Illustrations, and a frontispiece (photograph or line drawing) depicting the equipment.

c. Section I, General Description: This section shall provide a generalized description of the equipment or devices and shall describe its purpose or intended use. Included in this section will be a table listing all pertinent equipment specifications, power requirements, environmental limitations, and physical dimensions.

d. Section II, Installation: Section II shall provide pertinent installation information. It shall list all input and output connectors using applicable reference designators and functional names as they appear on the equipment. Included in this listing will be a brief description of the function of each connector along with the connector type. Instructions shall be provided as to the recommended method of repacking the equipment for shipment (packing material, labeling, etc.).

e. Section III, Operation: Section III shall fully describe the operation of the equipment and shall include a listing of each control with a brief description of its function and step-by-step procedures for each operating mode.