36L79724Q0007.docx

Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

1 Block North of 22nd St Hines, IL 60141

POINT OF CONTACT*

Contract Specialist Linda D. Shirley-Diaz Linda.Shirleydiaz@va.gov

(708) 786-5965

PLACE OF PERFORMANCE

650 East Indian School Road

Phoenix, Arizona

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

DESCRIPTION

This is a combined synopsis/solicitation notice for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is being issued under the authority of FAR Part 13 Simplified Acquisition Procedures.

(i) Solicitation 36L79724Q0007 is issued as a Request for Quotation (RFQ).

(ii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-03.

(iii) This solicitation is 100% Service-Disabled Veteran Owned Small Business (SDVOSB) Set-aside. The NAICS code associated with this solicitation is: 333310. The size standard is: 1000 employees.

(iv) SDVOSBs shall provide pricing for the following line item.

MFG. ____________________________

MODEL __________________________

MFG. G.A. Braun Spreader/Feeder

MODEL __________________________

MFG. G.A. Braun Ironer

MODEL __________________________

MFG. G.A. Braun Feeder/Cross Folder

MODEL __________________________

MFG. G.A. Braun Large Piece Stacker

MODEL __________________________

(v) Description of the Technical Specifications and Statement of Work for the item to be acquired, Line Item Number 0001.

Combined Synopsis/Solicitation Notice

TECHNICAL SPECIFICATIONS

ITEM #0001 – MEDIUM PRODUCTION THERMAL FLUID FLATWORK IRONING

SYSTEM:

Furnish and install one (1) each, color touch screen controls & information systems” that incorporate automatic/manual machine operation, self-testing, fault display and built-in diagnostics-controlled flatwork ironing systems capable of adjusting the speeds of the spreader-feeding machine, ironer, and folder-cross folder machine from one location. The flatwork ironing system shall be capable of holding and feeding flatwork until folded and stacked and shall consist of:

A. One (1) each, clip or clip-less automatic combination spreader-feeding machine that is capable of feeding large pieces through the feeding device into the flatwork ironer and the combination folder-cross folder and large piece stacker. Each station shall be equipped with counters. Spreader-feeding machine shall be capable of meeting ironer production requirements of 900 sheets per hour, 900 pillowcases per hour, 900 (36 inches X 36 inches) double thickness cotton surgical wraps per hour, 900 (24 inches X 24 inches) double thickness cotton surgical wraps per hour.

B. One (1) each, self-contained natural gas fired, thermal fluid heated flatwork ironer with canopy with power exhaust, and sealed combustion intake through roof. Ventilating canopy that conforms to the manufacturer's standard method of exhausting heat from the rolls will be considered.

C. One (1) each, four-lane combination folder-cross folder, four-lane small piece folding and sheet stacker with conveyor.

D. Furnish and install two (2) each (per system), 50-foot retractable blow-down devices (one at each end of the ironing systems) capable of reaching around all production equipment on each ironing system. Blow-down devices shall include gauged air pressure regulators capable of regulating air pressure from 0 psi to 30 psi.

E. Two (2) each, 360-degree sphere mirrors (per system) shall allow visual observation of feeder, ironer, folder and stacker operation for each ironing system.

F. Ethernet connections shall be installed on all pieces of the system that will allow for trouble shooting mechanical/operational problems from factory technicians.

G. Furnish two (2) each thumb drives with backup programs for each ironing system offered.

H. Ironer system (Each Piece of Equipment) operating instructions shall be on name plates. Nameplates shall be colored blue surface and white core with full magnetic backing.

Ordering Data (Medium Production Combination Spreader Feeding Machine):

Furnish and install One (1) each – spreader feeding machine. Spreader feeder shall be capable of meeting ironer production requirements.

1. Combination spreader feeding machine shall be capable of producing 900 sheets per hour, 900 pillowcases per hour, 900 (36 inches X 36 inches) double thickness cotton surgical wraps per hour, 900 (24 inches X 24 inches) double thickness cotton surgical wraps per hour.

2. Automatic combination spreader feeding machine shall be capable of feeding large pieces through the feeding device into the flatwork ironer.

3. Electrical characteristics - 480 volts, 3 phase, 60 cycles.

4. Spreader feeding machine shall be installed leveled and have a leveling device installed on the machine.

5. Spreader-feeding machines shall be equipped with four (4) lockable casters.

6. Spreader feeding machines shall have a color touch screen controls and have an adjustable speed control installed that is capable of adjusting and synchronizing the speeds of the spreader feeding machine, flatwork ironer, and folder cross folder and stacker from one location.

7. Each loading station shall be equipped with a counter to determine the number of sheets being processed.

8. The machine shall be provided with quality grading controls mounted at each station and shall operate in conjunction with grading controls provided with the existing folder-cross folders. The quality grading controls will be for tears and stains.

9. An illuminating (when activated) emergency stop button (colored RED) inter-locked with the entire ironing system and when activated shall render the entire ironing system inoperable. Yellow background with legends shall also be installed. The spreader feeder machine shall also be equipped with a normal stop button colored Red. All operational and functional buttons/switches shall be labeled as to the function of the button or switch.

10. Safety micro switches shall be installed on all doors of the spreader feeding machine so that when a door is opened, the machine shuts down.

11. Spreader feeding machine will have capabilities of feeding large piece items either with clips or clip-less.

12. The spreader feeder machine shall be programmed with a waxing program that will automatically adjust the speeds of the ironing system and shut off the vacuum of the ironer during the waxing program.

13. For allowing visual observation of the mechanical systems, install a minimum of 3/8 inches in thickness scratch and shatter-proof, clear (for the equipment life expectancy), Lucite side panels on ALL (the right and left sides and front) of the spreader feeder machine in lieu of metal side panels.

14. Panels shall be mounted flush with the sides of the system.

15. Panels shall be protected with a guard around the center to prevent carts or other devices from damaging the panels. Panels shall be equipped with fasteners/locks to secure them to the system.

16. Spreader feeder machine shall be equipped with red, green and yellow production status indicator lights.

17. The spreader feeder shall include a pneumatically controlled swing away or retractable discharge conveyor that allows for access to the feed table of the ironer without moving the feeder for feeding small pieces.

18. All electrical and operational switches/buttons shall be labeled. All labeling shall be on laminated plastic nameplates. Nameplates shall be laminated phenolic with a colored surface and white core.

19. An hour meter shall be installed on each spreader feeder machine that will show actual hours of run time of the spreader feeders.

20. The spreader feeder machine shall have four (4) green feeding belts/ribbons installed to identify the four feeding lanes center for feeding small pieces into the ironer. The spreader feeder shall also have two (2) blue colored feeding belts/ribbons to identify the center for large piece two lane feeding operations.

Ordering Data (Medium Production Thermal Fluid Flatwork Ironer):

Furnish and install One (1) each, self-contained thermal fluid heated flatwork ironer. The flatwork ironer shall have a color touch screen controls & information systems” that incorporate automatic/manual machine operation, self-testing, fault display and built-in diagnostics. The flatwork ironing systems shall consist of:

1. Ironer, Flatwork, 2 or 3 Large Roll, Commercial (Apron-less) self-contained thermal fluid heated flatwork ironer with canopy and power exhaust through roof. Exhausting ventilating canopy that conforms to the manufacturer's standard method of exhausting heat from the rolls will be considered. All exhaust duct work shall have large fire access/cleanout doors installed. All exhaust duct work shall be new from the ironer through the roof.

2. The self-contained thermal fluid ironers shall consist of the following:

a) The flatwork ironer shall have a working width to accommodate the largest flatwork processed at the facility.

b) The flatwork ironer shall have equal roll pressure along the chests.

c) The flatwork ironer chests shall be of the manufacturer’s standard chest type and shall be polished.

d) The flatwork ironer shall have all pipes flanged and shall be reachable from the side of the ironer

e) The flatwork ironer shall have chests shall be equipped with air-vents.

f) The flatwork ironer shall have adjustable contact pressure between roll and chest.

g) The flat work ironer shall have 2 preset contact pressures activated via program.

h) The flatwork ironer shall be provided with an adjustable vacuum system which shall allow moisture to be evacuated through each perforated roll.

i) The flatwork ironer rolls shall have roller bearings on both shaft ends.

j) The flatwork ironer shall be equipped with each roll capable of rising out of and lowering into each chest. Each roll shall lock in the raised position to prevent accidental lowering if loss of air pressure should occur.

k) The flatwork ironer shall have an infinitely variable roll speed using one inverter control that is capable of maintaining a constant ironing speed. The flatwork ironer speed range shall be a minimum of 50 fpm up to a least of 170 fpm adjusted automatically via preset programs. Ironer speed shall be shown on the control panel.

l) The flatwork ironer shall be equipped with an appropriately sized drive motor and must be capable of reversing the rolls.

m) The flatwork ironer shall have an emergency brake capable of stopping the roll within 0.3sec after the finger bar or one of the emergency stop have been activated.

n) The flatwork ironer shall be provided with a canopy that covers each roll to reduce heat radiation and meet OSHA requirements.

o) If ironer tapes are not serviced at the front of the ironer, the flatwork ironer shall be provided with cat walks, handrails, and a ladder as well as a remote start and stop to facilitate servicing the ironer tapes.

p) Additional ironer tape shall be provided with the ironer, enough tape to do 4 complete change outs of tape.

q) The flatwork ironer shall be provided with chest insulation of at least 4” around the chest and of at least 2” on the side frame to reduce heat radiation.

r) The flatwork ironer shall be of modular construction to provide ease of installation and shall require no anchoring.

s) The flatwork ironer rolls shall be covered with factory installed spring press. Two Nomex or Aramide needle-felt padding shall be supplied with the flatwork ironer for each roll for installation at time of assembly. A second set Nomex or Aramide needle-felt padding shall be supplied with the flatwork ironer for each roll as spares.

t) The flatwork ironer shall have an Alarm if waxing of chests is needed (adjustable.)

u) The flatwork ironer shall have an Alarm for low oil level in the expansion tank. The expansion tank shall have a device to remove the water from the oil.

v) The flatwork ironer shall have an Alarm for low air pressure.

w) The flatwork ironer shall have an automatic roll pressure reduction feature when not in use. The rolls shall automatically rise in the event of a power interruption to avoid scorching flatwork and ironer padding.

x) The flatwork ironer shall include a device that shall provide automatic guide tape tensioning as well as simultaneous manual lateral adjustment capability of all guide tapes to prevent guide tape tracking from forming indentations and increased wear on the roll covers.

y) If ribbons are replaced from the rear of the ironer, a rear work platform shall be installed with a minimum 24 inch platform for the safety of employees.

z) The flatwork ironer shall have a digital temperature to display exhaust temperature in 1st roll, the oil inlet temperature of the chest, the flue gas outlet.

aa) The flatwork ironer shall have a fully adjustable operating temperature between 300-400 F.

ab) Provide and install new One (1) each heavy duty wall mounted 12 x 24 cabinet with spill response kit consisting of at a minimum spill socks, pads, three (3) pairs of rubber gloves, three (3) pairs of safety goggles, disposable bags and ties, etc., for ironing system offered.

ac) Ironer system operating instructions shall be on name plates. Nameplates shall be colored blue surface and white core with full magnetic backing.

3. Production standards are - 900 sheets per hour, 900 pillowcases per hour, 900 (36 inches X 36 inches) double thickness cotton surgical wraps per hour, 900 (24 inches X 24 inches) double thickness cotton surgical wraps per hour.

4. Electrical characteristics - 480 volts, 3 phase, 60 cycles.

5. Ironers shall be installed level.

6. Roll guards (colored RED) required.

7. Electrical reversing of drives required.

8. Underside of chest shall be insulated with minimum 4” insulation.

9. Safety micro switches shall be installed on all doors of the ironer so that when a door is opened, the machine shuts down.

10 The flatwork ironer shall have a waxing program installed that will automatically turn off the vacuum during waxing and cleaning operations.

11. Furnish and install two (2), fifty (50) foot blow-down devices with each ironer with automatic wind up hose reel, capable of reaching around the ironing system. Blow-down devices shall include gauged air pressure regulators capable of regulating air pressure from 0 PSI to 30 PSI. Location of these blow down devices shall be in the front and rear of the flatwork ironer.

12. Install 360-degree sphere mirrors above the ironer system that shall allow visual observation of, ironer and folder operation.

13. Thermocouples shall be installed on each end of the ironer chest or rolls with remote digital temperature readouts. Digital LED display shall be a minimum 1/2-inch in height.

14. Thermocouple shall be installed on the incoming hot water supply line with remote digital temperature readout. Digital LED temperature display shall be a minimum 1/2-inch in height.

15. Thermocouple shall be installed on the condensate hot water return line with remote digital temperature readout. Digital LED temperature display shall be a minimum 1/2-inch in height.

16. Thermocouples shall be installed on the transfer/gap plates (if applicable) with remote digital temperature readout. Digital LED temperature display shall be a minimum 1/2-inch in height.

17. Thermocouple shall be installed on the exhaust of the ironer with remote digital temperature readout. Digital LED temperature display shall be a minimum 1/2-inch in height.

18. All remote digital LED temperature readouts for above thermocouples shall be located within the same area of the ironer, behind clear side Lucite panels, and labeled.

Other methods of displaying the thermocouples temperatures will be considered.

19. For allowing visual observation of the mechanical systems, install scratch and shatter-proof, clear (for the equipment life expectancy), Lucite side panels / doors on ALL (both the right and left sides, front and rear and including electrical) of the, ironer, and folder in lieu of metal side panels.

20. Panels shall be mounted with-in the doors, flush with the sides of the system and shall be a minimum of 3/8 inches in thickness.

21. Panels / doors shall be protected with a guard around the center to prevent carts or other devices from damaging the panels. Panels / doors shall be equipped with fasteners/locks to secure them to the system.

22. Ironer shall be equipped with an illuminating emergency stop buttons (colored RED) when activated at each end of the ironer, interlocked with the entire ironing system and when activated shall render the entire ironing system (spreader feeder, ironer, folder cross folder and stacker) inoperable. Yellow background with legends shall also be installed. The ironer shall also be equipped with a normal equipment stop button (colored RED). All operational and functional buttons/switches shall be labeled as to the function of the button or switch.

23. Provide 4-Plex GFI receptacles at each equipment location for mechanics use.

24. An hour meter shall be installed on each flatwork ironer that will show actual hours of run time of the ironers.

25. Spreader Feeder machine, Thermal Fluid Ironer and folder cross folder with large piece stacker shall be inter-locked to make complete system that includes emergency stops and quality grading.

26. The flatwork ironer shall be equipped with a totalizing non-resettable gas meter. The non-resettable gas meter is required for the flatwork ironer and heater to prove fuel consumption is less than the heat input limit in therms per year.

27. Sufficient fresh air supply is essential to ensure optimum combustion and the area of air supply openings must be in compliance with applicable codes and regulations. Air openings must be kept wide open when the burner is firing and clear from restriction to flow.

28. Proper venting is essential to assure efficient combustion. Insufficient draft or overdraft will promote hazards and inefficient burning. The successful contractor shall insure that vents are in good condition, sized properly and with no obstructions.

29.All piping within the flatwork ironer will be insulated and wrapped in white textured aluminum, identified and have directional flow markings installed.

Ordering Data Medium Production Folder Cross Folder with Large Piece Stacker Conveyor:

Furnish and install One (1) each – Four lane primary and three cross fold combination folder-cross-folder. Folder shall be an integral unit equipped with a conveyor feed and capable of meeting ironer production requirements. Production requirements - 900 sheets per hour, 900 pillowcases per hour, 900 (36 inches X 36 inches) double thickness cotton surgical wraps per hour, 900 (24 inches X 24 inches) double thickness cotton surgical wraps per hour.

The folder cross folder shall have a color touch screen controls & information systems” that incorporate automatic/manual machine operation, self-testing, fault display and built-in diagnostics.

1. Combination folder-cross folder, four-lane.

2. Four-lane folder cross folder shall be capable of receiving small pieces from the flatwork ironer.

5. Folding machine, stacker and conveyor shall be equipped with four (4) lockable casters.

6. Folding machine and conveyor shall be electrically interlocked to the ironing system.

7. Each lane shall be equipped with a counter to determine the number of small pieces folded.

8 Each folder shall be equipped with quality grading controls for rips, tears, and stains that works in conjunction with the spreader feeder.

9. The folding machine and stacker shall be equipped with an illuminating emergency stop buttons (colored RED) when activated, inter-locked with the entire ironing system and when activated shall render the entire ironing system (spreader feeder. ironer, folder cross-folder and stacker) inoperable. The folding machine and stacker shall also be equipped with a normal stop button colored Red. All operational and functional buttons/switches shall be labeled as to the function of the button or switch. Yellow background with legends shall also be installed.

10. Folder shall have reverse jog capability.

11. The folder cross folder control shall be a field programmable microprocessor or color touch screen control. The folder cross folder control shall be capable of changing the operation of the entire automated folder cross folder system to the required functional configuration for the specific item being processed by simply choosing the appropriate program. A lock out feature shall be included to prevent unauthorized programming.

12. The folder cross-folder shall be equipped with trouble shooting for use in case of a component failure.

13. The folder cross-folder shall be equipped with a totalizing digital display counter on each of the folding lanes.

14. The folder cross folder shall operate compatibly with the flatwork ironer operating at a minimum speed range from 30 feet per minute to 170 feet per minute.

15. The stacker conveyor shall operate as an integral part of the folder cross-folder.

16. The stacker conveyor shall maintain the quality of the folded items during the stacking process.

17. The stacker conveyor shall be capable of receiving folded flatwork from the folder cross-folder and drop release the flatwork into precise stack by using a combination centering conveyor.

18. The stacker shall be microprocessor controlled.

19. The stacker conveyor shall operate with a predetermined stack count of up to 20 large piece flatwork items and shall automatically transport in increments providing space for the next stack.

20. The stacker conveyor shall have lockable casters and be of the modular concept so that it can simply be plugged into the folder cross-folder for utility connections by using quick disconnects.

21. Electrical characteristics - 480 volts, 3 phase, 60 cycles.

22. For allowing visual observation of the mechanical systems, install scratch and shatter-proof, clear (for the equipment life expectancy), Lucite side panels / doors on both the right and left sides of the folder-cross folder and stacker in lieu of metal side panels.

23. Safety micro switches shall be installed on all doors of the folder cross folder and stacker so that when a door is opened, the machine shuts down.

24. An hour meter shall be installed on each folder that will show actual hours of run time of the folders.

STATEMENT OF WORK

1. INTRODUCTION

1.1. Background

The Veterans Health Administration (VHA) Textile Care Management (TCM) Program consists of the Textile Care Processing and Textile Management Services (uniform management, textile management and distribution, and patient assistance program) both contribute to the proper distribution, handling, processing and management of textile goods and services within VA medical facilities. The TCM Program, outlines the procedures, reporting requirements, and operating guidelines for TCM and Textile Care Facility Operations within VA medical facilities.

The Department of Veterans Affairs (VA), on behalf of the Veterans Health Administration (VHA), Textile Care Management Program will procure Textile Care Processing Facility laundry equipment.

The mission of the National Acquisition Center (NAC), High Tech Medical Equipment Picture Archiving and Communication Systems and Laundry Division, is to meet the VA’s five core values that underscore the obligations inherent in VA’s mission: Integrity, Commitment, Advocacy, Respect, and Excellence.

1.2. Purpose and Objectives

Textile Care Processing Facilities (TCPFs) are responsible for providing textile processing services, which ensures a consistent supply of bacteriologically clean textiles to support patient treatment programs. VA laundries provide clean laundry for VA patients in a variety of settings.

Textile Care Processing operations are the primary focus of the established directive which outlines the responsibilities, procedures, and processes that:

a. Minimize the infection risks of handling and processing contaminated textiles.

b. Ensure an efficient operation through measurable quality assurance indicators.

c. Identify and require the practice of safety precautions to promote workplace safety.

d. Ensure continuity of service in case of an emergency shutdown.

1.3. Contract Duration

The thermal fluid ironing system shall be delivered within 260 days after the effective day of the contract. Installation of the thermal fluid ironing system shall take place no more than 60 days after the delivery date. The two (2) days onsite shakedown and one (1) day onsite training is included in the installation timeframe. Training shall consist of two (2) hours per line item for both operator and maintenance personnel at a minimum. Trainings shall not be conducted concurrently. The total contract duration is 320 days.

Note: Installation shall be continuous, without interruption, Monday through Friday, excluding Federal holidays, until all installation and testing work has been completed. Installation may take place on the weekends if pre-approval is given by the Contracting Officer Representative (COR).

2. Site Specific Project Requirements

2.1. The contractor shall furnish the supervision, labor, equipment, tools, safety, rigging, hoisting, supplies and installation services necessary to meet the terms and conditions in accordance with the Statement of Work (SOW).

2.2. This SOW includes removal of trade-in system, delivery, installation, and training of the new laundry system installed. The equipment and installation shall be conducted in conformance with the SOW and Technical Specifications provided herein.

2.3. All items provided by the contractor shall be new. The contractor shall not utilize any refurbished system, machinery, or parts.

2.4. The thermal fluid ironing system shall be located within Building 2, Room H119.

2.5. Lightning Protection

The Phoenix TCPF is susceptible to lightning damage. As such, all roof mounted equipment and ductwork shall be provided with lightning protection.

2.6. Within the new design layout of the laundry area, the contractor shall relocate existing lighting fixtures, and provide new energy-efficient, light-emitting diode (LED) lighting for any new workstation or storage area. New lighting shall comply with VA Lighting Design Guide, January 2022; and shall be 50 foot-candles (minimum) measure 30-inches above floor for the workstation task areas, and 35 foot-candles (minimum) for storage areas.

2.7. The contractor shall relocate or add Light-Emitting Diode (LED) lighting for any new ironing line. New lighting shall comply with VA Lighting Design Guide, January 2022; and shall be 50 foot-candles (minimum) measured 30-inches above floor for workstation task areas, and 35 foot-candles (minimum) for storage areas.

2.8. All valves within the layout of the laundry and equipment shall be ball valves with the appropriate ratings and that are part of the scope of work within this contract.

2.9. All old piping, drain piping, ductwork, vents, and hangers, associated with equipment shall be removed.

2.10. All air compressed airlines will be new and shall originate within 15 feet of equipment and electrical for the thermal fluid ironing system will originate from the electrical panel identified by the station. All piping, conduit, electrical and air lines within this RFQ and resultant contract shall be new.

2.11. All gas piping shall be new for the thermal fluid ironing system located in the laundry to include new valves. The main gas line will be at building entry point.

2.12. Waste Material Sorting/Recycling

The contractor shall divert discarded items and other wastes to recycling trash disposal scheduled regularly. Items which need to be sent for recycling or resale unless not feasible include pallets, metals (iron, copper, brass, etc.) cardboard, mercury items, used oil, electronic, rechargeable batteries, wood products and debris.

The contractor shall not store waste materials and items held for recycling. Waste materials shall be stored prior to pick up in a manner that does not allow the items to become a fire, health, environmental or safety hazard or provide harborage for pests and consistent with federal, state and VA (listed in order of preference) laws and regulations governing storage of waste materials. Actions include using drip drain pans, storing liquid wastes or items that rot in closed containers, removing Freon from junked air conditioning, observing Occupational Safety and Health Administration (OSHA) and National Fire Protection Association (NFPA) limits on sizes of piles of lumber or wood products. Dumpsters larger than one and one-half (1 ½) cubic yards in size must be located at least ten (10) feet from exterior walls of buildings.

Painted or treated lumber, paint chips, a potential asbestos containing, or asbestos contaminated items should not be recycled but shall be disposed of properly. No waste material disposal is allowed on Government property.

2.13. The COR designated contractor staging area shall be fully enclosed completely with fencing and fence covering provided by the contractor. The fencing height shall be a minimum of six (6) feet high, with covering, signage and sandbags or plastic temporary fence weights.

2.14. External Equipment/Motor Protection Filters are to be provided for all air intakes to include but not limited to washer extractors, electronic boxes, mechanical equipment, etc., wherever air intakes are located. These are used as a primary pre-filtration defense to help prevent damage and extensive maintenance that large volumes of lint/debris can cause. They are to fit all air intakes, motors etc. and be made of three-dimensional electrostatic media and encased in a 1/8"-3/8" rigid magnetic galvanized steel frame and contain 2 layers of polypropylene media. The media will not shed fibers, absorb moisture, or promote bacterial growth; the filter should be designed for UV protected, and stands up to extreme outdoor or indoor exposure, corrosive chemicals, high velocity air flow, as well as industrial cleaning and maintenance handling.

2.15. The contractor shall supply lock-out/tag-out devices for each piece of equipment. All lock-out/tag-out and Confined Space (CS) locations shall be marked and identified on the machine with instructions on lock-out or CS procedures for the equipment. These instructions/procedures shall be permanently mounted on each piece of equipment. Lock-out/tag-out procedures include all sources of stored energy, including but not limited to: electrical, gas, water, air lines, hydraulic, etc. Relief valves shall be installed for lock-out/tag-out locations to relieve residual air lines etc.

2.16. The contractor shall supply one (1) wall mounted lock-out and tag-out cabinets with the lock-out/tag-out devices for each piece of equipment. The location of the cabinets shall be identified by the COR. All lock-out / tag-out and Permit Required Confined Space (PRCS) locations shall be marked and identified on the machine with instructions on lock-out or PRCS procedures for the equipment. These instructions/procedures shall be permanently mounted on each piece of equipment. Lock-out/tag-out procedures include all sources of stored energy, including but not limited to: electrical, gas, air lines, hydraulic etc. Relief valves shall be installed for lock-out/tag-out locations to relieve residual air etc.

2.17. Number and nomenclature will separately identify all equipment with no less than two (2) inch numbers and letters. Each piece of equipment will be separately identified and labeled. Example: Hot Water Heater 1, Hot Water Storage Tank etc. The equipment shall be made compatible to meet production requirements specified in the technical specifications.

2.18. All equipment shall have operating instructions to include powering on and off the machine and operators’ instruction. All labeling shall be on blue magnetic embossed fabric (flexible) with white core lettering.

2.19. Contractor bears all responsibility for all new utility connections. All new utility piping that has been added shall be leak tested (gas, air, water, steam, and condensate). Report to be turned over to the COR.

2.20. Connections to VA supplied utilities shall be from building entry point to equipment. Penetrations in floors, walls and ceilings not utilized will be filled with existing floor, wall and ceiling like material. All braces, pipes (steam, condensate, air, electrical), conduit and duct work that will not be utilized shall be removed back to the source that pertains to the equipment directly associated within the scope of this SOW.

2.21. The contractor shall not damage equipment frame, door panels, cylinder, cylinder panels, control box on the Government installation. If the contractor causes damages to any Government property, the contractor shall replace or repair the damage at no expense to the Government as the CO directs. If the contractor fails or refuses to make such repair(s) or replacement(s), the contractor shall be liable for the cost, which may be deducted from the contract price.

2.22. Existing equipment that will be re-used shall be protected from damage during installation up to and including removal and replacement where necessary to facilitate installation of new equipment.

2.23. Shutdowns

UTILITIES - The contractor shall provide ten (10) calendar days advance notice for any planned utility shutdowns and shall be indicated on the project schedule.

HOT WORK PERMIT – The contractor shall provide seven (7) days advanced notice for any planned hot work shutdowns.

2.24. The TCPF will be open during the project. The contractor will have access to the TCPF seven (7) days a week from 5:00 am through 3:00 pm. On the weekends there will be a TCPF staff member on station to allow entrance and will remain with the contractor while they are on station.

NOTE: With COR approval the contractor may work evenings and/or weekends to accomplish the work required.

2.25. Badge Requirements

PIV badging requirements will be addressed by the COR during the post award conference.

2.26. Site Visit

The contractor has the responsibility of visiting the site and examining the installation area. Failure on the part of the contractor to accomplish a site visit and become thoroughly familiar with site conditions that may affect their quote will be at the contractor’s risk.

The Phoenix TCPF will accommodate site visits as they are requested. The site visits may be on different dates or all on the same date, depending on if/when requests are made by the contractor. The contractor must request a scheduled date to visit the Phoenix TCPF and the COR will determine if the requested date and time is available. Site visit requests shall be made by contacting:

Mr. Daniel Tetreau, Laundry Plant Manager, COR Office Phone (602) 277- 5551 ext 7385 Email: Daniel.Tetreau@va.gov

2.27. Exemption Certificate

The COR will provide a valid sale and use tax certificate of exemption for the State of Arizona to the contractor.

3. General Installation Requirements

3.1. Existing utilities shall be utilized to meet the performance requirements of the technical specifications. Connection points for all equipment shall be from building entry point to new equipment. When existing service lines are removed, they shall be removed back to the source.

3.2. The VA will supply the main gas line which will be located at building entry of the Phoenix TCPF; it shall be the contractor’s responsibility to connect gas lines for the thermal fluid ironing system at building entry point.

3.3. The contractor shall ensure maximum utilization of existing equipment space to prevent additional plumbing, electrical or other utilities.

3.4. Should additional utilities be required for the equipment, these utilities shall be the responsibility of the contractor. Utilities are electric, gas, and air lines.

3.5. All exposed utility/ductwork/piping systems, control boxes and motors that are exposed to floor traffic shall be appropriately guarded and protected.

3.6. Equipment and materials shall be suitable for installation in available space, arranged for safe, efficient, and convenient operation and maintenance, and if applicable with referenced specifications to include a summary of routine preventative maintenance for each piece of equipment.

3.7. The contractor shall furnish all labor and materials necessary for storage and installation of new equipment. Installation shall include, but is not limited to:

3.7.1. All mounting holes shall be utilized for anchoring equipment. Secure mounts shall be laid out in advance for review and approval by the COR.

3.7.2. Any and all penetrations of walls, ceilings and floors for the installation or removal of electrical conduit, pipes, ductwork, liquid supply lines, communication wiring, etc. shall be sealed with an approved fire-retardant material (not foam) and shall match existing materials on both sides of the penetration.

3.7.3. Contractor is to supply new utility connections (i.e., wall/ceiling mounts, junction boxes, raceways, and conduits).

3.7.4. The contractor shall be responsible for all control wiring including disconnects interconnections, and conduit. Interconnecting consists of all control wiring, all ductwork, interconnecting pieces of equipment and outside vents, all airlines, and all connections from VA supplied utilities.

3.7.5. All installation and/or modifications of designs to include utilities, walls, etc, shall match existing materials. No wooden platforms allowed.

3.7.6. All pipes, vents, drains, electrical boxes, ductwork, and conduit shall be new.

3.7.7. All pipes and ductwork shall be insulated. All conduits and air pipes shall not be painted. All vents and drains shall be painted, (REFER TO THE TABLE BELOW FOR COLORS). All insulation shall be wrapped with white PVC plastic as indicated below. PVC covering shall be a minimum .030” thickness. Flow markings and identification of all pipes, vents, ductwork, and airlines to equipment shall be appropriately marked with a minimum of two (2) inch letters. Pre-made adhesives are acceptable, spray-painting stencils are not acceptable.

3.7.8. Installation of piping, sleeves, inserts, hangers, and equipment shall be in accordance with the installation design drawing and shall be sealed by a licensed professional Architect and Engineer, which were previously approved by the COR. In the installation design drawings, the contractor shall locate drains, piping, sleeves, inserts, hangers, and equipment out of the way of windows, doors, openings, light outlets and other services and utilities. All piping shall be installed to comply with accepted national and local plumbing practices. Mechanical or grooved fittings on mechanical piping are acceptable.

3.7.9. Only new equipment drains shall be cleaned.

3.7.10. If necessary to drill through any walls, floors or ceilings sections, the contractor shall notify the COR immediately. The COR shall work with the Facility Engineer and contractor to determine proper location.

3.7.11. Install gauges, thermometers, valves, and other mechanical and electrical devices for ease of reading, operating, and maintaining. Servicing shall not require dismantling of adjacent equipment, electric or pipe work.

3.7.12. Valve Tags - Furnish and install valve tags on all compressed air, and gas valves on equipment and connection points. Tags shall be engraved with identification (gas, air etc.), black filled identification, numbers, and letters not less than ½ inch high for number designation and not less than ¼ inch for service designation on 19 gauge 1-1/2-inch round brass disc; tags shall be attached with brass hooks or brass chain.

3.7.13. The contractor shall provide two (2) valve lists by typed on plastic-coated cards, sized 8-1/2-inch X 11 inch showing tag number, valve type, valve function and location area of valve for each service or system to the COR.

3.7.14. Equipment, motors, piping, ductwork and any other components or materials shall be protected against physical damage from carts with guardrails supplied by the contractor.

3.7.15. Belts, chains, pulleys, couplings, motor shafts, gears or other moving parts shall be fully guarded in accordance with OSHA 1910.219. Guard parts shall be rigid and suitably secured and be readily removable without disassembling the guarded unit.

3.8. A minimum clearance of 36 inches between moving parts and fixed objects and 24 inches between non-moving parts and fixed objects is required in accordance with OSHA 1910.219. All conveyor rollers shall have roll caps installed and guards will be provided under all conveyors.

4. Plumbing Requirements

Plumbing

4.1. Grooved or mechanical fittings are not allowed on piping. Press connect fittings only on air piping.

4.2. Dielectric Fittings

Provide dielectric couplings or unions between ferrous and non-ferrous pipe. In addition, Provide threaded dielectric unions for pipe sizes 2 inches and under. For 2-1/2 inches and above, provide copper and steel flanges electrically isolated at gasket and by sleeves at bolts. Fittings on cold water and soft water lines shall be rated for 100 psi, 80 degrees F. Fittings on other services shall be rated for the maximum pressure and temperature conditions of the service. Where copper piping is connected to steel piping, provide dielectric connections.

4.3. The contractor shall not use cast iron fittings, and components or malleable/ductile fittings anywhere in the high-pressure and medium pressure steam system (15 psi or above). The contractor shall only use cast steel or forged steel fittings and components.

4.4. Traps

The contractor shall provide traps on all sanitary branch waste connections from fixtures or equipment not provided with traps. Exposed brass shall be polished brass chromium plated with nipple and set screw escutcheons. Concealed traps may be rough cast brass. Slip joints are not permitted on sewer side of trap. Traps shall correspond to fittings on cast iron soil pipe or steel pipe respectively, and size shall be as required by connected service or fixture.

4.5. Plumbing Installation

In accordance with the National Standard Plumbing Code, 2021 Edition.

4.5.1. Pipe saddles shall be installed on the outside of all insulation and PVC coverings.

4.5.2. Escutcheons shall be installed at all floors, wall and ceiling locations that pipe, conduits, vents and ductwork penetrate.

4.5.3. Pipe shall be round and straight. Cutting shall be done with proper tools. Pipe, except for plastic and glass, shall be reamed to full size after cutting.

4.5.4. All pipe runs shall be laid out to avoid interference with other work.

4.5.5. Install valves with stem in horizontal position whenever possible. All valves shall be easily accessible.

4.5.6. Piping shall conform to the following:

Waste, Storm Water Drain and Vent: Drain to main stack as follows:

4.5.7. Exhaust Vent

Extend exhaust vents separately through roof. Sanitary vents shall not connect to exhaust vents.

4.5.8. Insulation Requirements

Unless specified in other sections of the Technical Specifications, cellular glass insulation is required for hot water piping. A minimum 1.5 inches thick for hot water is required. All Insulation on piping and equipment shall be terminated square at items not to be insulated, access openings and nameplates. Cover all exposed raw insulation with sealer or jacket material that does match the color of the insulation.

4.6. Water Piping

4.6.1. Interior domestic water piping shall be copper tube, type K drawn per ASTM B88. Fittings for copper tube must be wrought copper or bronze castings conforming to ANSI B16.18 and B16.22. Unions shall be bronze in accordance with federal specification WW-U-516 with solder or braze joints including adapters for joining screwed pipe to copper tubing.

4.7. Air Piping

4.7.1. Interior to the building and outdoor external air piping shall be copper tube.

4.7.2. All piping shall be installed parallel to walls and column centerlines. Pipe shall be round and straight. Cutting shall be done with proper tools. Except for plastic and glass, pipe shall be reamed to full size after cutting. Copper piping work shall be performed in accordance with best practices requiring accurately cut clean joints and soldering in accordance with the recommended practices for the material and solder employed.

4.7.3. All pipe runs shall be laid out to avoid interference with other work.

4.7.4. Install ball valves in horizontal position. All valves shall be easily accessible.

4.7.5. Pipe saddles shall be on the outside of all insulation and PVC coverings.

4.7.6. Pipe escutcheons will be used for all pipe penetrations through walls, floors, and ceilings.

4.7.7. Press connect type fittings shall be used on air lines only.

5. Electrical Requirements

Electrical`

5.1. Electrical Installation

5.1.1. Conduits, Fittings, and Electrical Wire

5.1.1.1. All electrical installations shall conform to requirements of the National Electrical Code (NEC).

5.1.1.2. Install a new power disconnect box for each piece of equipment.

5.1.1.3. All electrical wire shall be copper, heat resistant grade, thermoplastic insulated. Control wiring shall be (stranded) Thermoplastic High Heat Nylon (THHN)/Thermoplastic Heat and Water-Resistant Nylon (THWN) or equal. Intermediate wall conduit is required. Provide conduit trapeze hangers.

5.1.1.4. All power wiring shall have a minimum conduit size of 3/4-inch in diameter. Color coding of all wiring shall be in accordance with established NFPA 70.

5.1.1.5. All low voltage communication wire used for data management systems, liquid supply systems and intercoms shall be installed in minimum 3/4-inch diameter protective conduit. Wire nuts shall not be used for any connections.

5.2. Electrical Wiring Installation

In accordance with NFPA 79 – Electrical Standard for Industrial Machinery 2021 edition:

5.2.1. Wiring shall not be cut, abraded, nor have excessive insulation stripped, and shall be properly and tightly joined at terminals.

5.2.1.1. Wire nuts shall not be used, and solderless connectors shall have insulation grip. Wiring shall have adequate slack to provide strain relief. Wire nuts are only acceptable for electrical installation of motors and terminal boxes.

5.2.1.2. Wiring shall be provided between motors, controllers, timers, pushbuttons, starters, and limit switches installed on or within the equipment and shall be done with materials as applicable, except liquid tight flexible conduit shall be used where required for belt adjustment by moving a motor or for vibration isolation.

5.2.1.3. All wiring shall terminate in connection boxes with provisions for connections beyond the machine; each conductor shall be identified by a different color.

5.3. Electrical Identification Installation

In accordance with NFPA 79 – Electrical Standard for Industrial Machinery 2021 edition:

Install nameplates - center on device, cover plate, or enclosure.

5.3.1. Use power source designations defined in the Technical Specifications. Indicate electrical power loads served using designations from electrical schedules and designations from the appropriate trade furnishing the equipment served.

5.3.2. Lettering shall include name of equipment, the specific unit number, and any reference to ON/OFF or other instructions that are applicable.

5.3.3. All labeling shall be on laminated phenolic nameplates and shall be placed on equipment.

5.3.4. Nameplates shall be laminated phenolic with a Blue surface (480 Volts)/Black surface (208 Volts) and white core. Use 1/16-inch thick material for plates up to 2 inch X 4 inch. For larger sizes, use 1/8-inch thick material.

5.3.5. The contractor shall mark all 4-plex outlets and boxes with the electrical panel, circuit, and branch identification.

5.4. Electrical Protection

The contractor shall provide any protective methodology or devices necessary to protect the equipment from:

5.4.1. Damage due to electrical power problems, including brownouts, emergency power interruptions, electrical surges, sags, and electrical storms.

5.4.2. Any equipment located outside the building or on the roof shall have lightning protection installed.

5.4.3. Data loss due to…