36L79723Q0003.docx

SUBJECT*

Clarksburg, WV 400-500 lb. Washer Extractors (2) & Flatwork Ironing Systems

GENERAL INFORMATION

Hines, IL 60141

POINT OF CONTACT*

Contract Specialist Jonathan Westergren Jonathan.Westergren@va.gov 708-786-4959

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

DESCRIPTION

The Department of Veterans Affairs (VA) National Acquisition Center and the Clarksburg, WV, VA Medical Center’s Textile Care Processing Facility (TCPF) will hold a Pre-Quote Conference.

Interested, qualified, and, capable SDVOSB/VOSBs are HIGHLY encouraged to attend Pre-Quote Conference.

The NAICS code is 333310 Commercial and Service Industry Machinery Manufacturing/ PSC 3695, with a small business size standard of 1,000 employees.

The Pre-Quote conference will be held on December 14, 2022 at 9:00 a.m. (EST).

Attendees will meet outside of Building #7 at:

Louis A. Johnson VA Medical Center 1 Medical Center Dr.

Clarksburg, WV 26301

Primary Point of Contact: Joel Richards, Laundry Supervisor Email: Joel.Richards@va.gov

The purpose of the Pre-Quote Conference is for interested parties to tour the TCPF, view the existing site conditions for installation of the required laundry equipment, and to discuss the attached draft technical specifications. Additionally, a laundry plant blow down system will be added to this requirement with updated technical specifications to follow.

Please send all questions to Jonathan Westergren via email at Jonathan.Westergren@va.gov.

Special Notice Special Notice

Special Notice

TECHNICAL SPECIFICATIONS

LINE ITEM #0001 – 400-500 lb. Washer Extractor:

Furnish and install new, two (2) each, 400-500 pound (lb.) multi pocket washer extractor with total wastewater heat recovery capability. The washer extractor shall be of the shell and cylinder type. The size (capacity) shall be based on 5.7 lb. of soiled textiles per cubic foot of cylinder volume (gross). Washer extractor shall be loaded by sling.

1. The washer extractor shall be designed for sling loading and unloading with a minimum amount of effort from employees. Washer extractor shall be capable of being loaded without any spillage. Loading chutes, if required for loading washer extractor without spillage, shall be stainless steel materials and portable with locking casters and a chute. Above the washer extractor, the contractor shall install a ½ ton electric chain hoist for the removal and replacement of motors for the maintenance of the washer extractor on an I-beam or similar device. The I-beam or similar device shall have a rated capacity labeled on the beam by the contractor.

1. If required a new washer extractor loading platform(s) shall be installed and easily accessible by stairs on one side and a ramp on the other side to allow for carts to be moved easily in front of the washer extractor loading stations and include rigid/sturdy safety handrail(s).

1. The steps, and platforms on the washer extractor loading platforms, shall be steel plate and covered with a minimum ½ inch slip resistant, non-corroding, rubberized/urethane coated, anti-fatigue surface with color coded safety lanes. The ramp shall be steel plate.

1. The washer extractor loading platform(s) shall be elevated and include sufficient work areas, allowing space for washer extractor loading operation.

1. Glass staph barrier wall shall be installed, specifications are below.

Ordering Data (washer extractor):

1. Multiple compartments, pass-through model.

a. Size (minimum capacities, pounds): 400-500 lb. – multiple compartments required.

2. Contractor shall interface existing Class I - Liquid Supply System. The contractor shall supply a chemical manifold with installed equipment for the dispensing of seven (7) types of chemicals followed by a fresh water flush capability.

3. Water level sight glass is required.

4. Anti-vibration protection is required.

5. Divided cylinder machine shall be provided with automatic jog/inching or positioning in addition to manual inching provisions.

6. The washer extractor shall have a programmable beacon rotary LED light (colored amber) on both the soil side and clean side identifying end of wash cycle for the hearing impaired. Washer extractors shall also have an audible alarm to indicate when wash cycle has ended.

7. Automatic cycle control shall be touch screen/microprocessor type.

8. Balancing of load prior to extraction is required.

9. Manual dry supply tank with automatic freshwater flush connected to the washer extractor shall be provided by the contractor .

10. Washer extractor shall be equipped with an illuminated emergency stop button when activated on both the soiled and clean sides. A yellow background with legend shall also be provided. Normal stop and emergency stop buttons shall be colored red.

11. An easily accessible titration valve shall be installed on the washer extractor for testing/sampling of wash water.

12. Washer extractor shall be exhausted to the outside atmosphere. Molded flexible hose shall be used and connected to the washer extractor for exhausting the washer extractor to CPVC exhaust piping. All exhaust piping shall be new.

13. Unit shall have thermostatically controlled automatic steam injection.

14. Electrical characteristics: 480 volts, 3 phase, 60 cycles.

15. Water reuse required. Hot/Cold water reuse valves required.

16. Provide and install a 4-Plex Ground Fault Interrupters (GFI) receptacle outlet for the 400-500 lb. washer extractors for mechanic’s use.

17. Provide and install an airline with quick disconnect for the 400-500 lb. washer extractors for the mechanic’s use.

18. Connection points for water, steam and condensate and compressed air shall be within 25 feet of the equipment to the new water header. The contractor shall also provide new branch valving and isolation valves at the equipment locations.

19. The washer extractors shall be installed within the staph barrier wall.

20. A protect key lock-out feature shall be provided by the contractor to prevent programming and removal of accumulated data by unauthorized personnel.

21. Washer extractor shall be equipped with a color touch screen control and be capable of being programmed for wash loads through the latest version of Wash System controls offered.

22. An hour meter shall be installed on the washer extractors that will show actual hours of run time of the washer extractors for maintenance. Hour meters shall be installed on the front control panel.

23. The washer extractors operating instructions shall be on laminated plastic name plates. Nameplates shall be laminated phenolic with a colored surface and white core.

24. The washer extractors shall also have laminated phenolic plastic name plates with a colored surface and white core showing washer extractor programs. Example – Program 1 – Re-wash – Micro Mops – 130 degrees – Wash time 35 minutes on a laminated card or paper and attached to the dryer for the employees use.

25. Washer extractors shall be sling loaded from existing monorail without spillage. If any modification to existing monorail spur is needed it will be contractor’s expense.

26. Furnish and install new aluminum diamond plate trench covers under the washer extractor and both sides of the new washer extractors for drains and access to the trench for cleaning.

1. Wash System Controls:

Furnish and install wash system controls on the new washer extractors as part of one central control. System shall have one (1) remote system that shall be capable of programming wash and chemical formulas and reviewing the systems operations from the Textile Care Manager’s office and shall also have a color laser printer for printing all activities and reports, a wireless mouse and keyboard. The monitor for the system shall be wall mounted.

1 The central control systems shall be located in the Textile Care Manager’s office. All controls shall be solid state of the matrix variety.

2 The central control system shall be capable of monitoring and managing all aspects of wash system production and non-production machines. The washer extractors shall be connected to the central wash system, i.e., chemical formulas and water consumption.

3. The system shall incorporate all options and programs offered with the manufacturer’s wash systems controls and shall allow for both visual and actual print-out of data. A color laser printer shall also be provided to print reports and data. The system shall be programmed by wireless keyboard and average load and unload time and actual productivity, (production and non-production washer extractors) i.e., lbs. produced. The wash system controls computer shall also incorporate Microsoft Office professional with Microsoft Word, Excel and PowerPoint for writing reports and spread sheets.

4 Furnish and install an Uninterrupted Power Supply (UPS) with a minimum 2-hour backup capacity.

5. The system shall be capable of programming 40 formulas for wash systems offered.

6 Ethernet/internet connections shall be installed on all the washer extractors that will allow for trouble shooting mechanical/operational problems from factory technicians. If the VA supplies internet services to the building it will be the contractor ’s responsibility to connect to all equipment.

7. The wash system controls shall be Windows based easy to follow and interface software. Display all pertinent operational information in live operation as it occurs for the following:

1. Formulas.

1. All electrical components and wiring must be Underwriters Laboratories Inc (UL) labeled.

1. Electrical requirement: 120 volts, 3 phase, 60 cycles.

STAPH BARRIER WALL FOR WASHER EXTRACTORS:

Furnish and install one (1) system as part of the offered design a staph barrier wall to separate the soiled side of the laundry from the clean side of the laundry around all wash equipment. The contractor is responsible for design and installation of the staph barrier wall.

1. The wall up to the bottom of the roof trusses or bottom of any other supporting system, supported by structural glazed steel with rust resistant finish, shall be constructed of a Type 1, glass, laminated in accordance with Federal Specification DD-G-451 Type 1, Class 1, Quality q3, which can be found online.

2. The bottom portion/panels of the staph barrier wall shall be solid-colored panels with a guard installed to protect the wall from damage from laundry carts.

3. Fabricate 5/16-inch-thick units of two panes of 1/8 inch thick glass laminated together with a .06-inch-thick vinyl interlay.

4. Staph barrier wall materials above the bottom of the roof trusses shall be constructed of water- and fire-resistant dry wall (minimum 5/8 inch thick) and painted.

5. One automatic, electronic sliding glass door with overhead sensors on the soil and clean sides, will be a minimum of forty (40) inches wide in the staph barrier wall. The sliding glass door shall be fabricated of the same material as the glass portion of the wall and have a protective guard installed to prevent carts from damaging or breaking glass. Doors shall be provided with seals to prevent cross-contamination between the soiled and clean sides. A manual over-ride to open the doors shall be provided in case of power or sensor failure. A normal personnel glass barrier door shall also be installed within the staph barrier wall.

Negative atmosphere shall be maintained in the soiled area of the textile care processing system. A complete air seal shall be established between the soiled and clean areas of the textile care processing system.

LINE ITEM #0002 Flatwork Ironing Systems Furnish and install one (1) each, color touch screen controls and information systems that incorporate automatic/manual machine operation, self-testing, fault display and built-in diagnostics-controlled flatwork ironing systems capable of adjusting the speeds of the spreader-feeding machine, ironer, and folder-cross folder machine from one location. The flatwork ironing system shall be capable of holding and feeding flatwork until folded and stacked and shall consist of:

A. One (1) each, clip or clipless, automatic combination spreader-feeding machines that is capable of feeding large and small pieces through the feeding device into the flatwork ironer and the combination folder-cross folder/ small piece stacker. Each station shall be equipped with counters. Spreader-feeding machine shall be capable of meeting ironer production requirements of 900 sheets per hour, 900 pillowcases per hour, 900 (36 inches X 36 inches) double thickness cotton surgical wraps per hour, 900 (24 inches X 24 inches) double thickness cotton surgical wraps per hour.

B. One (1) each, steam heated flatwork ironer with canopy with power exhaust through roof. Ventilating canopy that conforms to the manufacturer's standard method of exhausting heat from the rolls will be considered.

C. One (1) each, four-lane combination folder-cross folder, four-lane small piece folding and sheet stacker with conveyor. Quality grading controls are required.

D. All folding machines shall have counters. Quality grading controls are required.

E. Furnish and install two (2) each 50-foot retractable blow-down devices (one at each end of the ironing systems) capable of reaching around all production equipment on each ironing system. Blow-down devices shall include gauged air pressure regulators capable of regulating air pressure from 0 psi to 30 psi.

F. Two (2) each, 360-degree sphere mirrors shall allow visual observation of feeder, ironer, folder, and stacker operation for each ironing system.

Ordering Data (Medium Production Combination Spreader Feeding Machine):

Furnish and install one (1) each – clip or clipless spreader feeding machines. Spreader feeder shall be capable of meeting ironer production requirements.

1. Combination spreader feeding machine shall be capable of producing 900 sheets per hour, 900 pillowcases per hour, 900 (36 inches X 36 inches) double thickness cotton surgical wraps per hour, and 900 (24 inches X 24 inches) double thickness cotton surgical wraps per hour.

2. Automatic combination spreader feeding machine shall be capable of feeding large pieces through the feeding device into the flatwork ironer.

3. Electrical characteristics: 208 volts, 3 phase, 60 cycles.

4. Spreader feeding machine shall be installed, leveled, and have a leveling device installed on the machine.

5. Spreader-feeding machine shall be equipped with four (4) lockable casters.

6. Spreader feeding machine shall have a color touch screen controls and information systems that incorporate automatic/manual machine operation, self-testing, fault display and built-in diagnostics and have an adjustable speed control installed that is capable of adjusting and synchronizing the speeds of the spreader feeding machine, flatwork ironer, and folder cross folder and stacker from one location.

7. Each loading station shall be equipped with a counter to determine the number of sheets being processed.

8. The machine shall be provided with quality grading controls mounted at each station and shall operate in conjunction with grading controls provided with the folder-cross folder. The quality grading controls will be for tears and stains.

9. The spreader feeders shall include a built-in vacuum system for large pieces.

10. An illuminating (when activated) emergency stop button (colored RED) inter-locked with the entire ironing system and when activated shall render the entire ironing system inoperable. The spreader feeder machine shall also be equipped with a normal stop button colored Red. All operational and functional buttons/switches shall be labeled as to the function of the button or switch. All emergency stop buttons shall have yellow backgrounds with legends.

11. Safety micro switches shall be installed on all doors of the spreader feeding machine so that when a door is opened, the machine shuts down.

12. The spreader feeder machine shall be programmed with a waxing program that will automatically adjust the speeds of the ironing system and shut off the vacuum of the ironer during the waxing program.

13. An hour gauge shall be installed on the equipment that will show actual hours of run time of the spreader feeder.

14. For allowing visual observation of the mechanical systems, install a minimum of 3/8 inches in thickness scratch and shatter-proof, clear (for the equipment life expectancy), Lucite side panels on both the right and left sides of the spreader feeder machine in lieu of metal side panels.

15. Panels shall be mounted flush with the sides of the system.

16. Panels shall be protected with a guard around the center to prevent carts or other devices from damaging the panels. Panels shall be equipped with fasteners/locks to secure them to the system.

17. The spreader feeder shall include a pneumatically controlled swing away or retractable discharge conveyor that allows for access to the feed table of the ironer without moving the feeder for feeding small pieces.

18. The spreader feeder machine shall include one Green colored feed belt located on the center of each four station feeding lanes for feeding small pieces.

19. The spreader feeder machine shall include one Blue colored feed belt located on the center of each two feeding lanes for feeding larger surgical items.

Ordering Data (Medium Production for Flatwork Ironer):

Furnish and install one (1) each, color touch screen controls and information systems that incorporate automatic/manual machine operation, self-testing, fault display and built-in diagnostics, steam heated flatwork ironing systems and built-in diagnostics. The flatwork ironing systems shall consist of:

1. Ironer, Flatwork, 2 or 3 Large Roll, Commercial (Apron-less) steam heated flatwork ironer with canopy and power exhaust through roof. Exhausting ventilating canopy that conforms to the manufacturer's standard method of exhausting heat from the rolls will be considered. All exhaust duct work shall have fire access/cleanout doors installed. All exhaust duct work shall be new from the ironer through the roof.

2. Operating Steam Pressure at 120 PSI, Production - 900 sheets per hour, 900 pillowcases per hour, 900 (36 inches X 36 inches) double thickness cotton surgical wraps per hour, 900 (24 inches X 24 inches) double thickness cotton surgical wraps per hour.

3. Condensate Trap with Valve and by-pass required.

4. Install steam inlet pressure and temperature gauges. Steam pressure and temperature gauge shall be installed separately on the steam inlet line prior to entering the ironer.

5. Electrical characteristics: 208 volts, 3 phase, 60 cycles.

6. Ironers shall be installed level.

7. The flatwork ironer rolls shall be covered with factory installed spring press. Two Nomex or Aramid needle-felt padding shall be supplied with the flatwork ironer for each roll for installation at time of assembly. A second set Nomex or Aramid needle-felt padding shall be supplied with the flatwork ironer for each roll as spares. Four hundred (400) yards of Nomex tape/ribbons shall also be provided with the ironing system.

8. Roll guards (colored RED) required.

9. Electrical reversing of drives required.

10. Underside of chest shall be insulated.

11. Motors shall be protected to prevent lint from entering motors.

12. Safety micro switches shall be installed on all doors of the ironer so that when a door is opened, the machine shuts down.

13. The ironer shall have an adjustable speed control installed capable of being adjusted and synchronized to the speeds of the flatwork ironer and folder from 40 feet per minute (fpm) to 170 fpm.

14. The flatwork ironer shall have a waxing program installed that will automatically turn off the vacuum during waxing and cleaning operations.

15. The flatwork ironer shall be equipped with each roll capable of locking automatically in the raised position to prevent accidental lowering if loss of air pressure should occur.

16. Furnish and install two (2), fifty (50) foot blow-down devices with automatic wind-up hose reel, capable of reaching around the ironing system. Blow-down devices shall include gauged air pressure regulators capable of regulating air pressure from 0 PSI to 30 PSI. Location of these blow down devices shall be in the front and rear of the flatwork ironers.

17. Install 360-degree sphere mirrors above the ironer systems that shall allow visual observation of ironer and folder operation.

18. Thermocouples shall be installed on each end of the ironer chest or rolls with remote digital temperature readouts. Digital LED display shall be a minimum 1/2-inch in height.

19. Thermocouple shall be installed on the incoming steam supply line with remote digital temperature readout. Digital LED temperature display shall be a minimum 1/2-inch in height.

20. Thermocouple shall be installed on the condensate steam return line with remote digital temperature readout. Digital LED temperature display shall be a minimum 1/2-inch in height.

21. Thermocouples shall be installed on the transfer/gap plates (if applicable) with remote digital temperature readout. Digital LED temperature display shall be a minimum 1/2-inch in height.

22. Thermocouple shall be installed on the exhaust of the ironer with remote digital temperature readout. Digital LED temperature display shall be a minimum 1/2-inch in height.

23. All remote digital LED temperature readouts for above thermocouples shall be located within the same area of the ironer, behind clear side Lucite panels, and labeled.

24. Flatwork ironer shall be equipped with red, green, and yellow production status indicator lights.

25. For allowing visual observation of the mechanical systems, install scratch and shatter-proof, clear (for the equipment life expectancy), Lucite side panels / doors on both the right and left sides of the ironer, and folder in lieu of metal side panels.

26. Panels shall be mounted with-in the doors, flush with the sides of the system and shall be a minimum of 3/8 inches in thickness.

27. Panels / doors shall be protected with a guard around the center to prevent carts or other devices from damaging the panels. Panels / doors shall be equipped with fasteners/locks to secure them to the system.

28. Ironer shall be equipped with an illuminating emergency stop buttons (colored RED) when activated at each end of the ironer, interlocked with the entire ironing system and when activated shall render the entire ironing system (spreader feeder, ironer, folder cross folder and stacker) inoperable. The ironer shall also be equipped with a normal equipment stop button (colored RED). All operational and functional buttons/switches shall be labeled as to the function of the button or switch.

29. Provide 4-Plex GFI receptacles at each equipment location for mechanic’s use.

30. An hour gauge shall be installed on the equipment that will show actual hours of run time on the equipment.

Ordering Data Medium Production Folder Cross-Folder with Large Piece Stacker Conveyor:

Furnish and install one (1) each – Four lane primary and three cross fold combination folder-cross-folder. Folder shall be an integral unit equipped with a conveyor feed and capable of meeting ironer production requirements. Production requirements - 900 sheets per hour, 900 pillowcases per hour, 900 (36 inches X 36 inches) double thickness cotton surgical wraps per hour, 900 (24 inches X 24 inches) double thickness cotton surgical wraps per hour. The folder cross folder shall have a PC-based color touch screen controls and information systems that incorporate automatic/manual machine operation, self-testing, fault display and built-in diagnostics.

1. Combination folder-cross folder, four-lane.

2. Four-lane folder cross folder shall be capable of receiving small pieces from the flatwork ironer.

3. Electrical characteristics: 208 volts, 3 phase, 60 cycles.

4. Folding machine shall be installed, leveled, and have a leveling device installed on the machine.

5. Folding machine, stacker and conveyor shall be equipped with four (4) lockable casters.

6. Folding machine and conveyor shall be electrically interlocked to the ironing system.

7. Each lane shall be equipped with a counter to determine the number of small pieces folded.

8. Each folder shall be equipped with quality grading controls for rips, tears and stains and shall work in conjunction with the spreader feeder machine.

9. The folding machine and stacker shall be equipped with an illuminating emergency stop buttons (colored RED) when activated, inter-locked with the entire ironing system and when activated shall render the entire ironing system (spreader feeder. ironer, folder cross-folder and stacker) inoperable. The folding machine and stacker shall also be equipped with a normal stop button colored Red. All operational and functional buttons/switches shall be labeled as to the function of the button or switch.

10. Folder shall have reverse jog capability.

11. The folder cross-folder control shall be a field programmable microprocessor control with an alphanumeric display, providing a minimum number of programs for folding currently being used by the facility. The folder cross-folder control shall be capable of changing the operation of the entire automated folder cross-folder system to the required functional configuration for the specific item being processed by simply choosing the appropriate program. A lock out feature shall be included to prevent unauthorized programming.

12. The folder cross-folder shall be equipped with trouble shooting for use in case of a component failure.

13. The folder cross-folder shall be equipped with a totalizing digital display counter on each of the folding lanes.

14. The folder cross-folder shall operate compatibly with the flatwork ironer operating at a minimum speed range from 30 fpm to 170 fpm.

15. The stacker conveyor shall operate as an integral part of the folder cross-folder.

16. The stacker conveyor shall maintain the quality of the folded items during the stacking process.

17. The stacker conveyor shall be capable of receiving folded flatwork from the folder cross-folder and drop release the flatwork into precise stack by using a combination centering conveyor and unloaded onto the existing clean take away conveyor.

18. The stacker shall be microprocessor controlled.

19. The stacker conveyor shall operate with a predetermined stack count of up to 20 large piece flatwork items and shall automatically transport in increments providing space for the next stack.

20. The stacker conveyor shall have lockable casters and be of the modular concept so that it can simply be plugged into the folder cross-folder for utility connections by using quick disconnects.

21. Electrical characteristics: 480 volts, 3 phase, 60 cycles.

22. For allowing visual observation of the mechanical systems, install scratch and shatter-proof, clear (for the equipment life expectancy), Lucite side panels / doors on both the right and left sides of the folder cross-folder and stacker in lieu of metal side panels.

23. Safety micro switches shall be installed on all doors of the folder cross folder and stacker so that when a door is opened, the machine shuts down.

24. An hour gauge shall be installed on the equipment that will show actual hours of run time on the folder and stacker. There will be an hour meter installed on both pieces of equipment.

25. Ironing system will be tested as a system and all pieces must meet production requirements. This test will be conducted by VA inspectors after installation and shakedown is completed.