S02_-_36H79719R0003.docx

36H79719R0003

Table of ContentsPAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

575-B86028, 575-B86029

12-19-2018 Christopher Cook/Christopher.cook6@va.gov

01-09-2019 2:00 pm CT

Department of Veterans Affairs OPAL / National Acquisition Center Building 37 1st Avenue, One Block North Cermak Hines IL 60141

X

333318 1000 Employees

N/A

Laundry Facility Bldg. 13 2121 North Avenue

Grand Junction, CO 81501

Department of Veterans Affairs OPAL/ National Acquisition Center Building 37 1st Avenue, One Block North of Cermak Hines IL 60141

CHIEF, FISCAL DIVISION (901A)

HINES SERVICE AND DISTRIBUTION CENTER

PO BOX 7005

HINES IL 60141-7005

Energy Monitoring System

EA

Washer System Controls

EA

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contract Specialist, Christopher Cook /Christopher.cook6@va.gov Department of Veteran Affairs OPAL / National Acquisition Center P.O. Box 76 1st Avenue, One Block North of Cermak Hines IL 60141

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs

CHIEF, FISCAL DIVISION (901A)

HINES SERVICE AND DISTRIBUTION CENTER

PO BOX 7005

HINES IL 60141-7005

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 SCHEDULE OF SUPPLIES

This may be a single or multiple award contract, 100% Small Business set-aside contract. The items must be delivered within 120 days after receipt of award. Installation of the equipment shall begin after delivery up to 30 days. The shakedown period of 30 days must be included in the installation period. The trade-in listed must be removed prior to delivery of new equipment. Removal of trade-in equipment shall be the contractor’s responsibility. All trade-in values must be greater than $0. The item must be installed in accordance with the attached Technical Performance Specifications. Final price should include the cost of the item, installation costs, minus any trade-in value.

ITEM 1 – Energy Monitoring System:

Furnish and install one (1) Energy Monitoring System. System shall provide for real time utility and event measurement for natural gas, steam, electric, air, water and sewer (wastewater) with seamless integration for reporting.

QTY. 1 Unit Price_________________ Total: $______________

No Trade-in:

Total Installed Price to Include Total price of equipment: $______________

Total Installed Price (Total price of equipment and installation): $______________ ITEM 2 – Wash System Controls:

Furnish and install wash system controls on the existing and new G. A. Braun washer extractors as part of one central control.

QTY. 1 Unit Price_________________ Total: $______________

No Trade-in:

Total Installed Price to Include Total price of equipment: $______________

Total Installed Price (Total price of equipment and installation): $______________

B.3 STATEMENT OF WORK

TABLE OF CONTENTS

Subject Page

1. Project Special Requirements………………………………………………………………….............….6

1. General Installation Requirements……………………………………………………………..……………

Any request for information must be submitted at least 7 calendar days prior to the closing of the solicitation.

This acquisition covers the acquisition and installation of a new energy monitoring system and wash system controls the layout, furnishing, installation, electrical, water connections, air and insulation of duct work and piping of equipment within an existing textile care processing facility located at:

VA Medical Center Laundry Facility Bldg. 13 2121 North Ave Grand Junction CO 81501

The contractor shall furnish all supervision, labor, equipment, tools, safety, hoisting and supplies necessary to meet the terms and conditions of this contract in accordance with the Statement of Work (SOW). This SOW includes delivery, installation and training of new laundry equipment at the VA Medical Center, Grand Junction, CO, in conformance with the specifications provided. All items provided by the contractor shall be new. Upon completion of installation, Equipment Management Specialists, from Environmental Programs Service, Department of Veteran Affairs Central Office (VACO), will inspect the installation, equipment and production testing of the newly installed equipment.

Equipment and materials shall be suitable for installation in available space, arranged for safe, efficient, and convenient operation and maintenance (Ref. OSHA 29 CFR 1910 and NFPA) and, if applicable with referenced specifications to include a summary of routine preventative maintenance for each piece of equipment.

Project Special Requirements:

1. The contractor shall provide all labor, materials, tools, equipment and layout/installation (LI) services necessary for the complete design and installation of the new equipment at the VA laundry in Grand Junction, CO.

2. All valves within the layout of the laundry and equipment shall be ball valves with the appropriate ratings where possible.

General Installation Requirements: (As Applicable)

1. Existing utilities shall be utilized to meet the performance requirements of this specification.

Connection points for all equipment shall be the successful contractor(s)’s responsibility. When existing service lines require demolition, they shall be removed back to the source.

2. Utilities (water, steam, electric and air are located within the textile facility; it will be the successful contractor responsibility to connect their supply lines within the laundry.

3. Should additional utilities be required, these utilities shall be the responsibility of the successful contractor(s). Utilities are electric, gas, water, steam and air.

4. All exposed utility/ductwork/piping systems, control boxes and motors that are exposed to floor traffic shall be appropriately guarded and protected.

5. The contractor shall furnish all labor and materials necessary for storage and installation of new equipment. Installation shall include, but is not limited to:

a. All mounting holes will be utilized for anchoring equipment.

b. Any and all penetrations of walls, ceilings and floors for the installation or removal of electrical conduit, pipes, ductwork, liquid supply lines, communication wiring, etc. shall be sealed with an approved fire retardant material (not foam) and shall match existing materials on both sides of the penetration. (e.g., concrete, wallboard, etc.).

c. If required for offered equipment, structural alterations to the building will be the responsibility of the successful contractor(s).

d. The contractor shall be responsible for all control wiring including disconnects interconnections, and conduit. Interconnecting consists of all control wiring, all ductwork, interconnecting pieces of equipment and outside vents, all airlines, and all connections from VA supplied utilities.

e. All installation and/or modifications of utilities and building structures, as required, shall match existing materials. No wooden construction allowed.

f. All pipes, vents, drains, electrical boxes, ductwork, and conduit shall be new, and made in the USA. All equipment to be made in the USA, Energy Star rated; motors shall be FEMP rated.

g. All pipes and ductwork shall be insulated. All insulation shall be wrapped with white PVC plastic as indicated below. PVC covering shall be a minimum .030” thickness. Flow markings and identification of all pipes, vents, ductwork and airlines to equipment shall be appropriately marked with a minimum of two (2) inch letters. Spray-painting stencils is not acceptable.

Fire Suppression Piping: Bright Red PVC (identification and flow markings) Outside exposed ductwork: Galvanized and sealed weather-proofed to protect from the environment.

All conduits: Not Painted.

h. Installation of piping, sleeves, inserts, hangers and equipment for this project shall be in accordance with approved design drawings. Locate drains, piping, sleeves, inserts, hangers and equipment out of the way of windows, doors, openings, light outlets and other services and utilities. All piping shall be installed so as to comply with accepted national and local plumbing practices.

i. Holes through concrete and masonry shall be cut with diamond core or concrete saw.

j. Hole locations shall not adversely affect strength of structural sections such as ribs or beams. Repair of interior and exterior concrete services of existing drain troughs is required.

k. Holes shall be laid out in advance for review by appropriate medical center personnel.

l. If necessary to drill through structural sections, a structural engineer shall be contacted by the contractor to determine the proper location.

m. Install gauges, thermometers, valves and other mechanical and electrical devices with due regard for ease of reading, operating and maintaining. Servicing shall not require dismantling of adjacent equipment, electric or pipe work.

n. Valve Tags: Furnish and install valve tags on all air, gas and water valves on equipment and connection points. Tags shall be engraved, black filled numbers and letters not less than ½ inch high for number designation and not less than ¼ inch for service designation on 19 gauge 1-1/2 inch round brass disc; tags shall be attached with brass hooks or brass chain.

o. The contractor shall provide two (2) valve lists on typed plastic coated cards, sized 8-1/2 inch X 11 inch showing tag number, valve type, valve function and location area of valve for each service or system to the designated COR and inspectors.

p. Steam Trap Tags: Furnish and install all steam trap tags on equipment and connection points of the textile care processing equipment. Tags shall be engraved, black filled numbers and letters not less than ½ inch high for number designation and not less than ¼ inch for service designation on 19 gauge 1-1/2 inch round brass disc; tags shall be attached with brass hooks or brass chain.

q. The contractor shall provide two (2) steam trap lists typed plastic coated cards, sized 8-1/2 inch X 11 inch showing tag number, manufacturer, function and area of control for each service or system, to the designated COR and inspectors.

r. Equipment, motors, piping, ductwork and any other components or materials shall be protected against physical damage from carts by guardrails.

s. Damaged equipment frame, doors, panels, cylinder, cylinder panels, control box etc. shall be placed in operating condition or returned to source of supply for repair or replacement, as determined by the inspectors or contracting officer.

t. External Equipment/Motor Protection Filters are to be provided for all air intakes to include but not limited to dryers, washers, electronic boxes, mechanical equipment, etc., Where ever air intakes are located. These are used as a primary pre-filtration defense to help prevent damage and extensive maintenance that large volumes of lint/debris can cause. They are to fit all air intakes, motors etc. and be made of three-dimensional electrostatic media and encased in a 1/8"-3/8" rigid magnetic galvanized steel frame and contain 2 layers of polypropylene media. The media will not shed fibers, absorb moisture or promote bacterial growth; the filter should be designed for UV protected, and stands up to extreme outdoor or indoor exposure, corrosive chemicals, high velocity air flow, as well as industrial cleaning and maintenance handling.

7. Belts, chains, pulleys, couplings, motor shafts, gears or other moving parts shall be fully guarded in accordance with OSHA 1910.219. Guard parts shall be rigid and suitably secured and be readily removable without disassembling the guarded unit.

1. Site Specific Installation requirements:

a. Plumbing:

i. Grooved or mechanical fittings allowed on piping.

ii. Valves less than or equal to 2” dia. shall be ball valves; greater than 2” shall be butterfly.

iii. PVC piping allowed unless buried and pre-approved by the COR

iv. Always install dense insulation inserts and saddles at hanger supports.

b. Electrical:

i. Use NO conduit less than ¾” in diameter

ii. Panels are to be labeled for all circuits and identify each with its feed.

iii. No flex conduit allowed unless for lighting only (lighting whips cannot exceed 3’ in length).

iv. No compression fittings allowed.

v. Always supply grounding kits with VFDs.

c. HVAC:

i. No internally insulated duct allowed

ii. No turning vanes allowed in exhaust or return ductwork

iii. Maximum length of flexible ducting is 4’

iv. No ‘egg crate’ or perforated diffusers or grilles allowed

v. “Spriovent” type air filter/separators are preferred

8. Protection:

The contractor shall provide any protective methodology or devices necessary to protect the equipment from:

a. Damage due to electrical power problems, including brownouts, emergency power interruptions, electrical surges, sags and electrical storms.

b. Data loss due to electrical power problems. All equipment electronics shall be protected with a power monitor hook-up point and power monitor.

c. Existing equipment that will be re-used shall be protected from damage during installation up to and including removal and replacement where necessary to facilitate installation of new equipment.

9. Electrical Installation:

Installation shall be in accordance with the National Electrical Code (NEC 70-11).

Install a new power disconnect box for each piece of equipment offered.

10. Conduits, Fittings, and Electrical Wire:

All electrical installations shall conform to requirements of the NEC.

a. All electrical wire shall be copper, heat resistant grade, thermoplastic insulated. Control wiring shall be (stranded) THHN/THWN or equal. Intermediate wall conduit is required. Provide conduit trapeze hangers.

b. All power wiring shall have a minimum conduit size of ¾ inch in diameter. Color coding of all wiring shall be in accordance with established VA medical center criteria.

c. All low voltage communication wire used for data management systems, liquid supply systems and intercoms shall be installed in minimum 3/4 inch diameter protective conduit. Wire nuts shall not be used for any connections.

11. Electrical Wiring:

Wiring shall not be cut, abraded, nor have excessive insulation stripped, and shall be properly and tightly joined at terminals.

a. Wire nuts shall not be used and solderless connectors shall have insulation grip. Wiring shall have adequate slack to provide strain relief. Wire nuts are only acceptable for electrical installation of motors and terminal boxes.

b. Wiring shall be provided between motors, controllers, timers, pushbuttons, starters and limit switches installed on or within the equipment and shall be done with materials specified as applicable, except liquid tight flexible conduit shall be used where required for belt adjustment by moving a motor or for vibration isolation.

12. Electrical Identification:

Nameplates - center on device, cover plate, or enclosure. Installation shall be in accordance with the National Electrical Code (NEC).

a. Use designations defined in the contract documents. Indicate loads served using designations from electrical schedules and designations from the trade furnishing the equipment served.

b. Lettering shall include name of equipment including the textile care processing equipment, the specific unit number, and any reference to ON/OFF or other instructions that are applicable.

c. All labeling shall be on laminated plastic nameplates.

d. Nameplates shall be laminated phenolic with a Blue surface and white core. Use 1/16-inch thick material for plates up to 2 inch X 4 inch. For larger sizes, use 1/8-inch thick material.

e. All outlets and boxes shall be marked with branch identification.

13. Plumbing Installation:

Installation shall be in accordance with the National Standard Plumbing Code and the following:

General:

a. Pipe shall be round and straight. Cutting shall be done with proper tools. Except for plastic and glass, pipe shall be reamed to full size after cutting.

b. All pipe runs shall be laid out to avoid interference with other work.

c. Install valves with stem in horizontal position. All valves shall be easily accessible. No gate valves less than 2” allowed.

d. Pipe saddles shall be on the outside of all insulation and PVC coverings.

e. Escutcheons shall be installed at all floor, wall and ceiling locations that pipe, vents and ductwork penetrate.

14. Technical Industry Standards

The supplies or equipment required by this invitation for offer or request for proposal must conform to the standards of the following:

National Electric Code (NEC) 70-11, 2014 Edition

American National Standards Institute (ANSI) 2010 Edition:

Air Moving and Conditioning Association, Inc (AMCA) Standards, 2009 Edition

15. Seal, Label or Stamp Approval:

a. Where an item of equipment or appliance shall conform to requirements of a referenced agency, conformance shall be evidenced by attachment of seal, label or stamp to such item. Seal, label or stamp of Underwriter's Laboratories, Factory Mutual Laboratories, American Gas Association Laboratories, ASME, or suitable nationally recognized testing laboratory listed by National Fire Protection Association, Boston, Massachusetts, will be accepted as evidence that item furnished conforms to the standards.

b. The contractor shall be required to submit proof that the item(s) he/she furnishes conforms to this requirement of Technical Industry Standards. This proof may be in the form of a label or seal affixed to the equipment or supplies, warranting that they have been tested in accordance with and conform to the specified standards. The seal or label of any nationally recognized laboratory such as those listed by the National Fire Protection Association, Boston, Massachusetts, in the current edition of their publication "Research on Fire," is acceptable. Proof may also be furnished in the form of a certificate from one of these laboratories certifying that the item(s) furnished have been tested in accordance with and conform to the specified standards.

16. Manufactured Products:

Materials and equipment furnished shall be of current production by manufacturers regularly engaged in the manufacture of such items. Manufacturers of equipment assemblies which include components made by others shall assume complete responsibility for the final assembled unit and operation of the system or systems. All components of an assembled unit need not be products of the same manufacturer. Constituent parts which are alike shall be the product of a single manufacturer. Components shall be compatible with each other and with the total assembled unit for the intended service. Moving parts of any element of equipment of the unit normally requiring lubrication shall have means provided for such lubrication and shall be lubricated at factory prior to delivery. Factory wiring shall be identified on the equipment being furnished and on all wiring diagrams.

17. Delivery and Installation:

Delivery shall be made within 120 days after the notice of award. The required delivery date shall be annotated on the contract. Delivery dates specified may be adjusted by the Contracting Officer to coincide with the date the hospital will be ready to receive installation. The contracting officer will advise the contractor of the new delivery date at least 45 days prior to the original or adjusted delivery dates. Deliveries, cranes or haulage will be arranged so as NOT to interfere with normal ancillary hospital services such as nutrition/food service, laundry delivery, maintenance routes, etc.

Installation shall be completed within 30 calendar days on all line items after delivery for a total period of performance of 150 days for all line items from notice of award to complete installation. The 30-day shakedown period is included in the installation timeframe.

No Planned Shutdown will be required Installation will be complete and ready for final inspection no later than 30 days after the scheduled beginning of the planned installation. A detailed schedule of installation activity will be a required submittal.

Staging area: an area for staging of the contractor’s support materials will be provided as indicated by the COR.

18. Installation:

a. The contractor shall be responsible for the determination of, and compliance with, federal and state or local code requirements, design data, and other factors necessary to design and install the system.

b. The contractor shall verify the location of existing utilities and shall specify any additional utilities required or any utilities which require relocation or removal. The contractor shall connect to designated utilities in a manner conforming to a nationally recognized code and at a time satisfactory to minimize or preclude disruption to existing functions or clinical services. The contractor shall provide at least two business days’ notice to the government's on-site representative prior to installation or modification of or connection to utilities. Cables and connections to the hospital-furnished telephone system, if required, are the responsibility of the contractor.

c. Rigging and special handling costs: It is the responsibility of the contractor to move the equipment from the dock area to the installation site. The contractor is responsible for protection of the new equipment throughout the installation process.

d. The contractor is responsible for uncrating of the equipment and removal of associated refuse. The contractor shall remove rubbish and debris from the site daily, unless otherwise directed. Burning is not acceptable. The contractor shall store all materials which cannot be removed daily in an area to be specified by the Contracting Officer’s Representative. All waste material shall be sorted for recycling.

e. The contractor shall be responsible for installation, which consists of assembling, positioning, and mounting of all equipment listed on the delivery order and connections of all cables. The contractor is responsible for furnishing and pulling all interconnecting wiring and cabling, including wiring and cabling to be pulled through conduit and raceways. It is the responsibility of the equipment contractor to install junction boxes; wall/ceiling mounts and support structures it has supplied.

f. The contractor must provide qualified field engineers or technicians to install and conduct all necessary tests which shall begin within (30) ninety days after receipt of notice to proceed from the COR.

g. It shall be the contractor's responsibility to inform the Contracting Officer and COR of any problems as they occur in connection with installation, or which shall affect optimum performance once installation is completed. Such matters as inadequacy of power supply, limitations of site or inadequate preparation of site shall be reported prior to start of installation. Installation shall not proceed under such circumstances until authorized by the Contracting Officer.

h. Installation shall be continuous, without interruption, until all installation and testing work has been completed. Compliance with this requirement shall be manifest by the continuous presence of the Project Supervisor plus engineers or technicians on the job site during the daily working period. Project Supervisor shall hold an OSHA 30 certification; all other site personnel shall carry a minimum of OSHA 10 certification. The contractor must provide the physical movement of the equipment from the storage point at final destination, to the area of installation, and the uncrating of the equipment. A weekly status meeting of all parties with the COR is suggested.

19. Training of Operating Personnel:

The price quoted shall include contractor responsibility for providing on-site orientation and training of using personnel in operation and care of the equipment furnished. This training must be provided by professional trainers from the equipment manufacturer and shall include actual demonstration and operation of the equipment, preventive maintenance, and any adjustments or other actions which may be undertaken by operating personnel in the event of failure of equipment. Upon completion of installation, this training shall be given by qualified contractor representatives on a date to be determined by the COR. Operator and maintenance training shall not be conducted concurrently.

The contractor shall consult with the COR regarding the time this training will begin. These officials will be responsible for arranging for the presence of personnel to be trained.

20. Acceptance Procedures:

Prior to acceptance of the goods or services provided under this contract, inspection and testing will be performed by the Government.

Upon completion of installation the equipment shall be turned over to the facility for use. The contractor shall furnish, upon completion of installation, a written notice of readiness for inspection to the Contracting Officer via email. Final acceptance of the equipment and installation shall be based upon an inspection and test to be performed at Government expense within thirty (30) calendar days from date of receipt of request for inspection. If equipment passes inspection, the Government shall accept installation with a guarantee date commencing the date of the final acceptance inspection. Use of the equipment during the period between completion of installation and inspection and/or inspection and re-inspection shall not negate the right on the part of the Government to reject the equipment, should it fail, nor to preclude default action against the contractor in the event of failure to correct deficiencies.

In the event the equipment is rejected, contractor will be advised as to deficiencies which were cause for rejection. It shall be contractor's responsibility to correct reported deficiencies and to advise the Contracting Officer when all corrections have been made and equipment is ready for re-inspection. All deficiencies shall be corrected within 30 days of receipt of notification. Re-inspection(s) will be performed by VACO, Equipment Management Specialist's with all costs incurred chargeable to the contractor's account. The costs for re-inspections will be deducted from the contractor’s final payment. Costs will be based on actual expenses incurred during travel, including hotel, flight, transportation, and per diem.

If deficiencies found at the time of inspection are corrected within fourteen (14) calendar days from date of notice of rejection, date of acceptance will be the date of the original final acceptance inspection. If corrections are not accomplished within the specified time, the warranty shall then be the date of the final acceptance re-inspection.

21. Availability of Parts and Service:

The contractor guarantees availability of servicing and replacement parts for a period of ten (10) years.

22. Service:

Service during the warranty period shall be provided within 24 hours of notice from the Contracting Officer or COR. A service request will be issued upon any failure which degrades system performance, whether it prevents systems operation and disrupts continued operation or not, requires service within 24 hours. Telephone response does not satisfy this requirement. Service requests must be accomplished via email to the Contracting Officer or COR and may be followed up vial email. Upon initial notification of equipment failure, response shall be made within 24 hours with a plan to bring equipment back to operational status. Plan must include complete service of equipment within 72 hours. Any parts required to repair equipment must be expedited in order to meet the 72 hour requirement.

Prior to and during the guarantee period, service at other than normal working hours (8:00 AM - 4:30 PM, excluding weekends and holidays), if at the request of the hospital, will be charged at an hourly rate which is the difference between current regular rate and overtime rate. Otherwise, all services shall be performed at no charge to the Government during this period.

23. Service During Warranty:

The one-year warranty after acceptance will include all parts, labor, preventive maintenance and adjustments necessary for operation of the equipment at a level meeting all requirements of the specifications.

24. Site Specific Requirements:

Badge requirements:

The contractor’s personnel (including subcontractors) anticipated to be on site for more than 2 days will need to obtain a PIV badge through the VA COR. [Note: PIV badges require at least 30 days to secure so it would be beneficial for the contractor to start this process immediately.] In addition, the job supervisor must show his/her OSHA 30 card/certification. Other site personnel are required to show they have a minimum of OSHA 10 certification.

25. EQUIPMENT MODIFICATION, REMOVAL, OR RECALL

If any equipment awarded under this solicitation requires modification, is removed, or recalled by the contractor or manufacturer due to defects in the product or if any required modification, removal, or recall is suggested or mandated by a regulatory or official agency, the following steps will immediately be taken by the contractor or manufacturer.

a. Notify Chief, HTME Contract Administration Division, VA National Acquisition Center, PO Box 76, Building 37, Hines, IL 60141, in writing by the most expeditious manner possible. Provide two copies of the notification, which shall include, but not be limited to the following:

i. Complete item description and/or identification, order number from customers, and the contract number assigned as a result of an award to this solicitation.

ii. Reasons for modifications, removal, or recall.

iii. Necessary instructions for return for credit, replacement, or corrective action.

b. A copy of the notification above shall be provided to:

i. Manager, Product Recall Office, National Center for Patient Safety, Veterans Health Administration, 24 Frank Lloyd Wright Drive, Lobby M, Ann Arbor, MI 48106.

ii. Contracting Officers Representative at the facility that purchased the product.

iii. Contracting Officer and include a list of all agencies and/or VA facilities notified.

26. SERVICE BULLETINS

Two (2) copies of each service bulletin affecting safety or maintenance of equipment furnished under this contract will be forwarded to the receiving activity for a period of ten (10) years after date of delivery. In addition, one copy will be furnished to each of the following:

27. APPLICATION SOFTWARE AND OPERATING SYSTEM REQUIREMENTS

Application software (e.g.: image acquisition, manipulation, reconstruction, analysis, display, etc.), and any Off the Shelf Commercial Operating System (OS) necessary for operation and maintenance of the system being purchased, are to be provided by the contractor. The OS must be the latest major release currently available for purchase in the commercial marketplace or no older than one release prior to the latest major release. Application software updates compatible with the offered system's hardware shall be kept current at no cost to the Government as long as the equipment is in use in VA or any other Government agency health facility.

a. For the purpose of this clause, updates are defined as all modifications to correct or improve system operation and current functions including known remedies for security vulnerabilities. Upgrades are defined as providing additional functions and will be made available for purchase.

b. Updates that are bundled with upgrades shall be provided at no cost. The contractor may restrict added upgrade functions if restriction does not limit existing functions.

c. Modifications of software by the Government will not be made without prior consent of contractor.

d. Government may move the application software and OS if the original hardware fails.

e. Software and commercial OS provided must not be self-canceling, which is interpreted to mean the function of the software will not be stopped due to elapsing time or other condition not identified with the original equipment purchase. The prime contractor is responsible to ensure any third-party provided software is included in this restriction. No “renewable” licenses or agreements will be entered into by either the Contracting Officer or the using facility.

f. The data rights clause found at FAR 52.227-14, Rights in Data (May 2014), is incorporated into this solicitation and all resulting contracts and orders for equipment containing commercial computer software. However, the Government shall not have the right to unilaterally modify the commercial computer software if it is embedded in medical equipment.

g. Additionally, the Government shall have networking rights for all commercial computer software that it acquires through contracts and orders for equipment awarded under this solicitation. The Government shall be the licensee and all such software acquired shall be for a perpetual duration.

B.4 LIST OF DELIVERABLES

1. Provided Within 45 Days After Award

The contractor is responsible for visiting the site of installation, surveying power and other utility requirements, room dimensions and other physical characteristics of the room necessary for proper room layout and providing the COR with three (3) complete layout plans and descriptive literature of all equipment. The required drawings shall be ¼ inch scale drawings of layout of the textile care processing equipment offered. Drawings shall include adjacent equipment to show that equipment offered will fit into the location or space available.

Contractor will provide final as built drawings at completion of project in AutoCAD electronic format (latest Edition) to the COR.

DRAWING AND ROOM PREPARATION INSTRUCTIONS

1. The Contractor bears all responsibility for all new utility connections. These documents shall fully define and illustrate all proposed changes to heating, ventilation, (e.g., air exchanges, etc.) and air conditioning systems (e.g., loads, designated/rated operation of all computer equipment, etc.); utility connections, chases and conduits to include communications; room illumination; plumbing; drains; improvement to floor/ceiling or roof loading capacities; penetrations of fire and load bearing walls and finished floors; and other changes to the characteristics of the existing physical plant necessary for the contractor to install a fully operational system. Contractors shall make maximum use of existing structures (i.e., wall/ceiling mounts, junction boxes, raceways and conduits) in preparation of drawings. Power line recommendations shall conform to NEMA Standard XR2-2000.

2. If the physical structure must be modified to permit transport of the equipment to the installation site, the contractor shall be fully responsible for the modifications and the structure attached to and for restoring the modifications and the structure attached to their original or better condition.

3. The contractor shall identify a responsible and knowledgeable representative to explain the drawings and make any necessary changes. This representative shall visit the site upon request of the Contracting Officer or the COR for review and clarification of the drawings. More than one visit may be required if significant changes are required.

4. Approval for the contractor to proceed with installation shall be contingent upon the acceptance of design submittals and written notification to proceed with installation by the COR.

1. Provided at the Time of Equipment Delivery:

1. The contractor shall supply two operation/service (maintenance) manuals and two storage devices, each containing operational data for each piece of equipment. As a minimum, the manual(s) shall be bound and identical to the manual(s) provided to the manufacturer's designated field service representative as well as comply with all the requirements in paragraphs (b) through (i) of this section. Sections, headings and section sequence identified in (b) through (i) of this clause are typical and may vary between manufacturers. Variances in the sections, headings and section sequence, however, do not relieve the manufacturer of his/her responsibility in supplying the technical data called for therein.

a. Title Page and Front Matter. The title page shall include the equipment nomenclature, model number, effective date of the manual and the manufacturer's name and address. If the manual applies to a particular version of the equipment only, the title page shall also list that equipment's serial number. Front matter shall consist of the Table of Contents, List of Tables, List of Illustrations and a frontispiece (photograph or line drawing) depicting the equipment.

b. Section I, General Description. This section shall provide a generalized description of the equipment or devices and shall describe its purpose or intended use. Included in this section will be a table listing all pertinent equipment specifications, power requirements, environmental limitations and physical dimensions.

c. Section II, Installation. Section II shall provide pertinent installation information. It shall list all input and output connectors using applicable reference designators and functional names as they appear on the equipment. Included in this listing will be a brief description of the function of each connector along with the connector type. Instructions shall be provided as to the recommended method of repacking the equipment for shipment (packing material, labeling, etc.)

d. Section III, Operation. Section III shall fully describe the operation of the equipment and shall include a listing of each control with a brief description of its function and step-by-step procedures for each operating mode. Procedures shall use the control(s) nomenclature as it appears on the equipment and shall be keyed to one or more illustrations of the equipment. Operating procedures shall include any preoperational checks, calibration adjustments and operation tests. Notes, cautions and warnings shall be set off from the text body so they may easily be recognizable and will draw the attention of the reader. Illustrations should be used wherever possible depicting equipment connections for test, calibration, patient monitoring and measurements. For large, complex and/or highly versatile equipment capable of many operating modes and in other instances where the Operation Section is quite large, operational information may be bound separately in the form of an Operators Manual. The providing of a separate Operators manual does not relieve the supplier of his responsibility for providing the minimum acceptable maintenance data specified herein.

Where applicable, flow charts and narrative descriptions of software shall be provided. If programming is either built-in and/or user modifiable, a complete software listing shall be supplied. Equipment items with software packages shall also include diagnostic routines and sample outputs. Submission information shall be given in the Maintenance Section to identify equipment malfunctions which are software related.

e. Section IV, Principles of Operation. This section shall describe in narrative form the principles of operation of the equipment. Circuitry shall be discussed in sufficient detail to be understood by technicians and engineers who possess a working knowledge of electronics and a general familiarity with the overall application of the devices. The circuit descriptions should start at the overall equipment level and proceed to more detailed circuit descriptions. The overall description shall be keyed to a functional block diagram of the equipment. Circuit descriptions shall be keyed to schematic diagrams discussed in paragraph (i) below. It is recommended that for complex or special circuits, simplified schematics should be included in this section.

f. Section V, Maintenance. The maintenance section shall contain a list of recommended test equipment, special tools, preventive maintenance instructions, including calibration procedures and tools, and corrective information. The list of test equipment shall be that recommended by the manufacturer and shall be designated by manufacturer and model number. Special tools are those items not commercially available or those that are designed specifically for the equipment being supplied. Sufficient data shall be provided to enable their purchase by VA. Preventive maintenance instructions shall consist of those recommended by the manufacturer to preclude unnecessary failures. Procedures and the recommended frequency of performance shall be included for visual inspection, cleaning, lubricating, mechanical adjustments and circuit calibration. Corrective maintenance shall consist of the data necessary to troubleshoot and rectify a problem and shall include procedures for realigning and testing the equipment. Troubleshooting shall include either a list of test points with the applicable voltage levels or waveforms that would be present under a certain prescribed set of conditions, a troubleshooting chart listing the symptom, probable cause and remedy, or a narrative containing sufficient data to enable a test technician or electronics engineer to determine and locate the probable cause of malfunction. Where applicable, program information shall be provided/backup discs provided so that equipment programming can be reprogrammed or reloaded as needed. Data shall also be provided describing the preferred method of repairing or replacing discrete components mounted on printed circuit boards or located in areas where special steps must be followed to disassemble the equipment. Procedures shall be included to realign and test the equipment at the completion of repairs and to restore it to its original operating condition. These procedures shall be supported by the necessary waveforms and voltage levels, and data for selecting matched components. Diagrams, either photographic or line, shall show the location of printed circuit board mounted components.

g. Section VI, Replacement Parts List. The replacement parts list shall list, in alphanumeric order, all electrical/electronic, mechanical and pneumatic components, their description, value and tolerance, true manufacturer and manufacturers' part number.

h. Section VII, Drawings. All wiring and schematic diagrams shall be included. The drawings shall depict the circuitry using standard symbols and shall include the reference designations and component values or type designators. Drawings shall be clear and legible and shall not be engineering or production’s sketches.

C. Provided at the Time of Installation:

The contractor shall submit a listing of consumables used by the equipment by part number and quantity to the COR after installation.

1. Provided at the Time of the Initial Inspection:

1. The contractor shall include two (2) copies of the equipment manufacturer’s written procedures for lock-out and tag-out and Permit Required Confined Space (PRCS) requirements for all industrial equipment offered. As a minimum, the procedures shall be bound in a book/binder for the manager’s use in training maintenance employees.

1. Technical certificates of compliance (applicable to the item of equipment furnished) shall be submitted…