36H79718R0026-001.docx

?.## TECHNICAL/PERFORMANCE SPECIFICATIONS

ITEM # 1

GARMENT EXCHANGE SYSTEM – BAR CODE

Furnish and install one (1) each secure dispensing system for uniforms and / or scrub suits on hangers only with deposit bin to serve up to 900 users. The system shall be installed in building 14, Room BB12D. Uniform system will utilize assigned slots for users, with man readable / bar code labels. System will interface with dedicated secure enclosed drop off bin, as detailed below. System will have a loading station with an alarm feature, and the operator shall be able to enter and call up each position as needed and that slot will be brought to the loading point without requiring the operator to move. Expandable software license with an initial capacity of 900 users. Each slot/hook shall be capable of holding a minimum of five (5) garments.

The estimated available room space is: Room BB12D – Room height 93”, Room width 18’11”, Room length 38’

The contractor will remove the existing garment system and components, install new garment system, provide all design and build services as a “turn-key project”, hook up of electric and air lines to equipment, PC units as required, all installation, training, freight rigging and delivery. Also, all low voltage wiring to create stand-alone communication network between all machines and software. The Garment Exchange system shall:

1. General Requirements

1. The systems shall provide automated dispensing and return of uniforms.

1. There will be a secure locking door to prevent unauthorized access to the system. The door will only open upon an authorized user entering their 6 digit pin number at the touch screen

1. Uniforms can only be removed from the system at the designated access point.

1. The conveyor is to be floor mounted.

1. A comprehensive and integrated software system for bar code tracking will be provided by the contractor.

1. Both the tracking software and operating software must be capable of being repaired and updates provided by remote access (VA to provide AND maintain DSL line or other method of remote access for on line updates and assistance)

1. All machines must be programmed by and interface with garment tracking software using a standalone network provided by the contractor.

1. The conveyor will be loaded in a single operation by loading items to empty slots in sequential order using a hand scanner.

1. The system must offer the option of “credit control”, meaning that users can be denied access to clean items after exceeding their limit.

1. A complete package to include all peripherals (heat seal machine, labels, bar codes, color printer and/or man readable labels, PC units, hand scanner for loading the system, all scanning hardware) must be provided by contractor.

1. Operating Sequence

1. To collect garments, the user enters their 6 digit PIN at the touch screen, which interfaces to the garment tracking software through the contractor provided stand-alone network thus initiating distribution of uniforms.

1. The users retrieve his/her uniforms by opening the door after it has unlocked, and their uniform position is open. The user must have access only to their uniforms, and all other positions must be locked down by pneumatic plungers.

1. The uniform issue is recorded and sent to the software tracking system.

1. A debit is recorded in the software for each transaction performed by a user.

1. Control Software and Access Technology

1. The contractor shall furnish and install a heavy duty touch screen keypad integrated with their equipment. This must be a dedicated, ultra-heavy duty touch screen model, membrane or metal touch pad keyboards are not acceptable.

1. The uniform management software shall be installed on a PC in a central location and will communicate through the provided stand-alone network with all of the automation components.

1. The system shall include uniform management software to provide integrated garment tracking together with monitoring and control of a user database.

1. The machine shall be connected to a contractor provided server / computer and operate through the stand-alone network to allow users to be added or deleted remotely.

1. All uniforms will be entered in the tracking software. Uniforms will be equipped with a bar code/ man readable label for identification purposes.

1. The software will be completely integrated with all machines so that a single suite of reports can provide data on user transactions, machine activity and garment movements. The entire uniform inventory will be managed by this software.

The software will also have the following integrated features:

1. Interface to conveyor systems for all garments for automated distribution of assigned uniforms to employees.

1. Interface with deposit bins for drop off verification

1. Track uniforms to and from laundry, with ability to generate reports on laundry activity and appropriate cleaning charges.

1. Create Uniform Repair Order and monitor uniform repair activity.

1. Integrated electronic signature capture terminal for use when assigning or loaning uniforms to employees.

1. Integrated purchasing system

The following reports will be available from the software

1. Inventory Reports

1. Employee Reports

1. Purchasing Reports

1. Sales Reports

1. Repair Reports

1. Production Reports

1. Report Generator – Ability to create reports.

1. Report Scheduler – Ability to schedule reports to be automatically emailed

1. Return Bins for Soiled Garments

1. System shall have an enclosed deposit bin which will be mounted in wall or used as a free standing bin in changing or common areas.

1. Each deposit system shall have a fully enclosed and locking system, with access by PIN number entry.

1. The soiled bin can share a heavy duty keypad with the issue function if applicable

1. Bin will only unlock when an authorized user enters their PIN number.

1. Bin must interface to all other components through contractor provided stand-alone network.

1. Records deposit by PIN number information and sends that data to the garment tracking software.

1. Sequence of operation:

1. User enters PIN number at the reader, and the bin is unlocked

1. Deposit items in bin and close door

1. Video camera and sensor system is required to send credit for deposit and record the items dropped off in the bin for future review (in the event a non-uniform/scrub item is found in the bin).

1. Items are reconciled and status is updated in the software, when the bar codes are scanned before sending to laundry

1. Electrical spec – 110V single phase, plug in to wall outlet capable