36H79718R0021-0003000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 03-13-2019 Department of Veterans Affairs OPAL/ National Acquisition Center Building 37 1st Avenue, One Block North of CErmak Hines

IL

60141 Department of Veterans Affairs OPAL/ National Acquisition Center Building 37 1st Avenue, One Block North of Cermak Hines

IL

60141 To all Offerors/Bidders

36H79718R0021 02-19-2019

X ** HOUR & DATE for Receipt of Offers is EXTENDED to:

X The purpose of this Amendment of Solicitation 36H79718R0021 ,Lake City is to provide clarifications. The clarifications are included in this amendment.

The Solicitation close date and proposals remain due March 29, 2019 at 2pm CT.

All other terms and conditions remain unchanged.

Lake City, FL 36H79718R0021 Clarifications March 13, 2019

Item #1: Ordering Data (Medium Production Thermal Fluid Flatwork Ironer) Question 1:

The specification calls for a waxing alarm to be included. The requirement and frequency for waxing should be site process driven to match up with operators break periods so as not to be disruptive to production operations. As such, would an ironer with a waxing program be acceptable in lieu of a waxing alarm?

Answer: Yes Question 2: When should as-built drawings be submitted?

Answer: According to Section B.4 LIST OF DELIVERABLES (A) (“Provided within 45 days after award”) of the solicitation, “Contractor will provide final as built drawings at completion of project in AutoCAD electronic format (latest Edition) to the COR.” Therefore, the “as-built” drawings shall be provided at the end of the project.

Please note that B.4 List of Deliverables (A) also states: The contractor is responsible for visiting the site of installation, surveying power and other utility requirements, room dimensions and other physical characteristics of the room necessary for proper room layout and providing the COR with three (3) complete layout plans and descriptive literature of all equipment. The drawings shall be ¼ inch scale drawings of layout of the textile care processing equipment offered. Drawings shall include adjacent equipment to show that equipment offered will fit into the location or space available. These drawings must be provided within 45 days after award. These drawings must be approved by the facility prior to equipment delivery, within 45 days after award. Drawings that have been approved turn into the as-built drawings that are due at the end of the project.

Question 3. Section E.2 of the Submittal Instructions was omitted in Amendment 2, please clarify if the Textile Care Processing Equipment Layout Drawings are required for the technical proposal.

Answer: Yes, Textile Care Processing Equipment Layout Drawings are required for the technical proposal. Section E.2 Submittal Instructions have been included in its entirety.

E.2 SUBMITTAL INSTRUCTIONS

Offerors shall provide information as described below with their initial proposal. Failure to submit complete information in the manner described below for either the Business or Technical Proposal may be considered to be an incomplete response and exclude the proposal from further consideration.

The offerors shall submit its proposal in two separate volumes in the format and quantities described below. In addition, one (1) CD copy shall be included.

VOLUME VOLUME TITLE NUMBER OF COPIES

I BUSINESS 1

II TECHNICAL 6

The volumes shall be submitted in a sealed envelope or box. The envelope shall be addressed to: Department of Veterans Affairs, OPAL/National Acquisition Center, Building 37, 1st Avenue, One Block North of Cermak, Hines, IL 60141, Attn: Patricia Gibson, and shall show the time specified for receipt, the solicitation number, and the name and address of the contractor.

1. Business Volume Content. The Business volume shall contain:

a. Pricing Proposal:

This will be a single award contract. The offeror's pricing proposal consists of a properly completed and signed solicitation document as specified in Block 28 of Standard Form 1449, including the completion of the Schedule of Supplies listed in B.2. In addition, information listed in provisions 52.209-5 and 52.209-7 (located in Section E.4 and E.5) must be completed. Offerors shall complete Blocks 30a, 30b, and 30c of the Standard Form 1449 and the attached ACH form. All information and certifications in the System for Award Management (SAM) database (www.sam.gov) should be completed. The CAGE code shall be included. All cost or price information shall be included in the pricing proposal. The offeror’s unique entity identifier must be shown on the SF 1449.

b. Past Performance Information:

Provide a list of customer references on the attached Past Performance form, where you have provided and installed the same or similar equipment within the past 3 years. Offerors are authorized to provide information on problems encountered on the contracts provided, along with constructive actions. Use the additional spaces, if necessary, to provide the following information for each reference:

1. Contract number;

2. Customer point of contact, including phone number and e-mail address;

3. Locations where equipment was installed;

4. Type and model of equipment installed;

5. When the system was installed; and

6. Purchase price of the system.

2. Technical Volume Content: No cost or price information shall be included in the Technical Proposal. The Technical proposal should describe the offeror’s capability to meet each of the minimum technical requirements, as specified in the attached Technical Performance Specifications. Offerors shall provide data as part of its proposal that addresses the following:

a. Textile Care Processing Equipment Layout Drawings (for information and evaluation):

Offerors shall submit descriptive literature, technical proposals, and five 1/4-inch scale drawings of the layout of the new textile care processing equipment offered. Drawings shall be self-explanatory showing:

1. Building column line identification, north arrow, arrow indicating soil in, and arrow indicating clean out.

2. Overall layout dimensions in relationship to floor space requirements, plus monorail heights and sling bags.

Include minimum clearance of 36 inches between moving parts and fixed objects and 24 inches between non-moving parts and fixed objects.

3. Drawings shall have a legend listing all equipment proposed, including quantities, and identify locations of equipment.

4. Actual filled sling locations that comply with VA storage and sling requirements, as specified in the attached Technical Performance Specifications.

5. Mathematical calculations, depicting volume requirements for all conveyors and all equipment offered, including a summation that depicts total system compliance.

6. Drawings shall include adjacent equipment to show that equipment offered will fit into an approved layout alongside existing equipment. Offered layout must be approved if it changes the layout of the existing equipment. The drawings shall show the following egress requirements:

· The minimum requirement around all non-moving pieces is a space allowing of 24 inches.

· The minimum requirement around all moving pieces is a space allowance of 36 inches.

Any changes necessary to complete installation due to incomplete or erroneous drawings and/or instructions furnished to the VA will be the responsibility of the contractor.

b. Descriptive Literature:

Descriptive literature means information (e.g., cuts, illustrations, drawings and brochures) that is submitted as part of a technical proposal. Descriptive literature is required to establish, for the purpose of evaluation, details of the product offered that are specified in the attached Technical Performance Specifications, and pertain to significant elements such as design, materials, components, performance characteristics, and methods of manufacture, assembly, or operation.

1. For the purpose of determining technical acceptability, descriptive literature must be identified (Highlighted) to show the appropriate paragraph number of the purchase description item to which it applies, the specific model and type and all component items for functions offered and clearly show that the item(s) offered are in compliance with VA requirements as specified in the Technical Performance Specifications.

2. Performance capabilities shall be listed for all offered equipment. Identify in the submitted technical data where these capabilities are described. The statement "COMPLIES" is not acceptable.

c. Production and Storage Calculations: Production and storage calculations of the laundry requirements and all data that substantiates the computations shall be submitted as a separate document. Sources and references for this submitted data are required.

d. Written Narratives Outlining the Workflow: Written narratives outlining the workflow must show that there are no bottlenecks in the system that will affect overall production and that all work will be transferred by mechanical transport without use of carts.

e. Model Numbers, Etc.: Offeror must indicate on a separate document, the name of the manufacturer, model and/or catalog number (Highlighted), quantity, and a description of each offered product and/or components.

f. Listing of the consumables: The contractor shall submit a listing of consumables used by the equipment by part number and quantity.

g. Authorized Representatives: The contractor shall list the names, titles and telephone numbers of representatives of the firm who are authorized to discuss technical proposals in the firm's behalf. If additional information is required by VA, representatives shall be available for discussions. If necessary, written responses shall be submitted within time-frames established by the contracting officer.

(Name) (Title) (Telephone No.)

(Name) (Title) (Telephone No.)

Facsimile Telephone No.:_______________________________

k. Site Visit: In order to install new equipment, other existing equipment may need to be protected, moved, and reinstalled by the contractor. It is the offeror’s responsibility to make a site visit to determine what equipment, if any, may need to be protected, moved, and reinstalled. The offeror has the responsibility of visiting the site and examining VA drawings of the installation area. The VA makes no guarantee that drawings of the installation are available. No other drawings will be provided other than what may be obtained from your recommended site visit. Failure on the part of the offeror to accomplish a site visit and become thoroughly familiar with all conditions that may affect his/her proposal or any resultant contract will be at the contractor’s risk. If drawings are provided at a site visit, the VA does not guarantee that the drawings of the installation area are 100 % accurate. The laundry facility will accommodate site visits as they are requested. The site visits may be on different dates or all on the same date, depending on if/when requests are made by the contractor. Offerors will state the desired date in which they would like to visit the facility. The facility will determine if that date is available. Site visit requests shall be made by contacting:

Mr. Michael Chaney, Laundry Operations Specialist/Contracting Officers Representative (COR), VAMC Lake City, FL, Cell Phone (352) 514-0979 Calendar dates and hours of site visits, equipment delivery, removal of existing equipment and installation shall be coordinated with the COR.

All questions regarding all aspects of this proposal must be directed to the Contracting Officer, in writing, and an official government response shall be posted as an amendment to the solicitation. Any requests for information must be submitted at least seven calendar days prior to the closing date of the solicitation.

(End of Provision)