36F79718D0330-007.pdf

VHAPM Part 808.405 6 Limiting Sources Attachment 2: Request for Limited Sources Justification Format >SAT

VHAPM Part 808.405 6 Limiting Sources Page 1 of 4 Original Date: 08/30/2017 Revision 01 Eff Date: 04/23/2018

LIMITED SOURCES JUSTIFICATION

ORDER >SAT

FAR PART 8.405 6

Acquisition Plan Action ID: 36C241 19 AP 0313

1. Contracting Activity: Department of Veterans Affairs, VISN 01 VA Boston Healthcare System 523 19 1 7077 0002

2. Description of Action: This acquisition is conducted under the authority of the Multiple Award Schedule Program (41 U.S.C. 251 and 40 U.S.C. 501).

A requirement exists to upgrade and procure new EEG equipment at the VA Boston Healthcare System. Malfunctions with several existing computers have occurred, and the currently installed 790 models are no longer supported and have been crashing at a regular basis. Additionally, the ambulatory systems are also older and in need of a replacement.

These upgrades will greatly benefit the patient care that we can provide. This action will be awarded as a new requirement.

Order against: FSS Contract Number: 36F79718D0330

Name of Proposed Contractor: Natus Medical Incorporated

Street Address: 6701 Koll Center Pkwy Ste 120

City, State, Zip: Pleasanton, CA 94566 8061

Phone: 401 316 6769

3. Description of Supplies or Services:

(3) Natus part number PK1244HD, All in One 23" Acquisition PC with IP PTZ HD Camera on ErgoJust ICU Cart – 110V

(3) Natus part number UPS NA EJ, Medical Grade UPS with Isolation 110V ErgoJust Cart

(3) Natus part number PK1074, Brain Monitor

(3) Natus part number LC101 8, NeuroWorks 8.x Acquisition Software with Spike /

Event and High Res Video

(3) Natus part number 10193, extended video monitoring controllers

VHAPM Part 808.405 6 Limiting Sources Page 2 of 4 Original Date: 08/30/2017 Revision 01 Eff Date: 04/23/2018

(3) Natus part number 002929, CPA Persyst Comprehensive Monitor Pk (Continuous Monit) for Acq (incl Reveal, MM, Spike Rev)

(42) MS Office Report Editor for Neuroworks/Sleepworks

(42) Natus part number ENCRYPTED, Computer Provided with Encrypted Hard Drive

(2) Natus part number PK1092HD, IP PTZ HD Camera Ceiling Mounted (incl Mount, Cables, IP Streaming & Audio HW)

(2) Natus part number 105733, NeverMiss Dual Video Recording License (per

Station) Natus part number SVC800INSTALL_INC, Installation

(5) Natus part number SVC800TRAIN_INC, Training

(4) Natus part number PK1055HD, Trex HD Ambulatory

(34) Natus part number PK1058, Small form Factor Computer

(34) Natus part number 015968 StarTech PCIe Gigabit NIC

(5) Natus part number PK1057, Portable Laptop

(2) Biomed Training for two support specialists

The estimated value of the proposed action is $ 311,345.54

(4) IDENTIFY THE AUTHORITY AND SUPPORTING RATIONALE (see 8.405 6(a)(1)(i)(A), (B), and

(C) or 8.405 6(b)), AND IF APPLICABLE, A DEMONSTRATION OF THE PROPOSED

CONTRACTOR’S UNIQUE QUALIFICATIONS TO PROVIDE THE REQUIRED SUPPLY OR SERVICE.

An urgent and compelling need exists, and following the ordering procedures would result in unacceptable delays.

Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized;

In the interest of economy and efficiency, the new work is a logical follow on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures.

Items peculiar to one manufacturer:

A patent, copyright or proprietary data limits competition. The proprietary data is: Natus is the proprietary vendor of the neurology equipment requested. No other vendor has the knowledge or training to provide the technically acceptable equipment that is requested. Natus is the only vendor in the field that can provide Neuroworks compatible software and equipment.

These are “direct replacements” parts/components for existing equipment.

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The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing. Describe the equipment/function you have now and how the new item/service must coordinate, connect, or interface with the existing system.

(5) DESCRIBE WHY YOU BELIEVE THE ORDER REPRESENTS THE BEST VALUE

CONSISTENT WITH FAR 8.404(d) TO AID THE CONTRACTING OFFICER IN MAKING THIS BEST

VALUE DETERMINATION:

Though Natus has one SDVOSB distributor, this distributor cannot provide the warranty, installation, training, and software support for the project; this work would have to be provided by Natus itself. Utilizing the authorized SDVOSB for award administration only would cause an unnecessary increase in price to the government and create a middleman when organizing the installation and software support. This increased cost for administration would not be considered fair and reasonable to the government. Further, Natus was surveyed and found to be a Large Business with an FSS schedule on GSA. The CS contacted Natus to obtain further discounted pricing, resulting in an additional $16,438.53 savings over and above the scheduled pricing, an overall price decrease of 5%. This order represents the best value for the government.

(6) DESCRIBE THE MARKET RESEARCH CONDUCTED AMONG SCHEDULE HOLDERS AND THE

RESULTS OR A STATEMENT OF THE REASON MARKET RESEARCHWAS NOT CONDUCTED:

VIP, SAM, and GSAEbuy were used in the market research process. The manufacturer, Natus was contacted to determine if they have other distributors. Natus has only one SDVOSB distributor, Veterans Healthcare Supply Solutions. Natus confirmed that VHSS can only distribute the Natus equipment. The warranty, installation, training, and software support would have to be provided directly from Natus, they are proprietary.

(7) ANY OTHER FACTS SUPPORTING THE JUSTIFICATION:

As this system is a follow on order to proprietary software and equipment in use at VA Boston, no other vendor can meet the requirements technically, thus Natus is the only vendor that can provide the requirement.

(8) A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR

OVERCOME ANY BARRIERS THAT LED TO THE RESTRICTED CONSIDERATION BEFORE ANY

SUBSEQUENT ACQUISITION FOR THE SUPPLIES OR SERVICES IS MADE: