36E77620R0019-003.pdf

STATEMENT OF WORK

FOR

DESIGN SERVICES

PROJECT 654-19-910

Prevention of Legionella

VA SIERRA NEVADA HEALTH CARE SYSTEM

RENO, NEVADA

April 2, 2020

PROJECT 654-19-910 VA Sierra Nevada Health Care System Prevention of Legionella Reno, Nevada

General: The architect-engineer (A-E) shall furnish all services, materials, supplies, and investigations to perform the following items for Buildings 10, and 12:

a) Section A: (Design services for DCW Distribution) modifications to domestic hot/cold water distribution to meet Legionella mitigation, operation, and performance requirements for Buildings 10, and 12.

b) Section B: (Design services for Domestic Cold-Water Cooling) modifications to meet Legionella mitigation, operations, and performance requirements for Domestic Cold-Water mechanical refrigeration cooling of incoming city water into Buildings 10, and 12.

c) Section C: (Design services for Domestic Water Plumbing Dead Leg Piping Removal) modifications to meet Legionella mitigation, operations, and performance requirements for removal of Domestic hot and cold-water plumbing pipe in Buildings 10, and 12.

d) Section D: Design

e) Section E: Construction Period Services

f) Section F: Deliverables

g) Project construction budget: $1,080,000.00

A. Design Services for Domestic Cold-Water Distribution

a. Provide concept report and design (35%, 65%, 90%, and 100% /Final Design) for modifications to the domestic cold-water distribution systems to meet the following in Buildings 10, and 12:

i. Install new pipe insulation on domestic existing hot/cold-water piping.

ii. Install building management monitoring of all installed equipment. Connect to existing building management system (JCI Metasys).

b. Install automated drain/flush valves in low flow areas of hot and cold domestic water systems to reduce water temperature increase or decrease and chlorine residual level depletion.

B. Design Services for Domestic Cold-Water Supply Mechanical Cooling.

a. Install mechanical refrigeration cooling on domestic incoming city water source. System design to lower incoming water temperature to maintain recommended point of use water temperature.

C. Design Services for Domestic Water Plumbing Dead Leg Piping Removal

a. Provide concept report and design (35%, 65%, 90%, and 100% / Final Design) for Work to remove the plumbing dead legs with de-construction, demolition, piping reconfiguration, pipe insulation, ceiling openings, ceiling closings, wall openings, wall closings, plumbing, pipes, valves and associated structural components. modifications to the domestic water systems located in Buildings 10 and 12. Design shall include locations of isolation valves required for removal of dead leg piping.

PROJECT 654-19-910 VA Sierra Nevada Health Care System Prevention of Legionella Reno, Nevada

D. Design

a. Applicable Standards and Technical Resources

i. VA design instructions, guide specifications and reference material are available at the VA Office of Facilities Management website, https://www.cfm.va.gov/til/index.asp . This design shall meet all VA requirements. Along with other necessary VA guidance, utilize VA website https://www.cfm.va.gov/til/aeDesSubReq.asp for design submission requirements.

ii. VA Directive 1061, can be found at the VHA Publications page under the Directives tab https://www.va.gov/vhapublications/publications.cfm?pub=1

iii. The AE shall be a professional architect or licensed engineer. The AE firm shall maintain all professional licensing, certifications, and accreditation information, along with any other credentials and qualifications for all workers involved in this project and provide copy of such to the VA upon request.

b. Site Design Data

i. The A-E shall perform field reconnaissance, surveys, and site investigations required to obtain engineering information and design data for the accomplishment of the contract documents per this Statement of Work.

c. Design Review Schedule

i. Admin Time: Admin time shall account for the coordination of the kick-off meeting date and time with the COR and Contracting Post Award CO as well as time for the AE to submit their schedule for review. The AE shall provide the VA with a design schedule to reflect the submission milestones in the table below.

The AE may request an alternate submission schedule and submit to the VA for review, however, unless approved by the CO and COR, the AE is required to comply with the milestones listed below. Schedule shall be submitted to the VA within seven (7) calendar days of the NOA.

ii. Detailed delivery schedule and VA review times will be discussed and agreed upon during preliminary discussions between the A-E, VA Contracting Officer, and VA Contracting Officers Representative. Review meetings will occur at the job site. The following is a proposed schedule that will start upon notice of award (NOA):

https://www.cfm.va.gov/til/index.asp https://www.cfm.va.gov/til/aeDesSubReq.asp https://www.va.gov/vhapublications/publications.cfm?pub=1

PROJECT 654-19-910 VA Sierra Nevada Health Care System Prevention of Legionella Reno, Nevada

ACTION CALENDAR DAYS AFTER …

Administrative Time 14 Issuance of NOA

35% Design Submittal 40 Completion of Admin Time

VA Review of Submittal 14 35% Submittal

Review Meeting 1 VA Review of 35%

65% Design Submittal 40 35% Review Meeting

VA Review of Submittal 14 65% Submittal

Review Meeting 1 VA Review of 65%

90% Design Submittal 45 90% Review Meeting

VA Review of Submittal 14 90% Submittal

Review Meeting 1 VA Review of 90%

100% Design Submittal 15 100% Review Meeting

VA Review of Submittal 7 100% Submittal

Bid Documents Submittal 5 VA Review of 100%

Bidding Support Services * 150 VA Acceptance of 100%

Period of Performance 361

*Note: Performance starts upon VA acceptance of final design and is inclusive of all bidding support services from issuance of construction solicitation through award. If additional calendar days are required to procure the construction project, a time extension may be issued by the CO with no additional cost associated.

E. Bidding Support Services (BSS) A. A-E shall provide bidding support services during the construction period’s solicitation phase. Services to be performed are to include:

1. Attend the pre-bid site visit, to include meeting and project walk around.

a. This is the meeting where contractors are invited to the job site to visually inspect the construction site in order to accurately develop a construction bid package.

b. The A-E shall be available during this entire site visit to assist the VA in answering any contractor questions. All questions shall be logged by the A-E and will be submitted in writing by the contractor to the Contracting Officer.

PROJECT 654-19-910 VA Sierra Nevada Health Care System Prevention of Legionella Reno, Nevada

2. Answer any technical questions/requests for information (RFI) received from contractors over the duration of the solicitation, including questions asked during the site visit.

a. Questions from contractors may come at multiple times and cover several or a few questions over the course of the solicitation period. Technical question responses will be provided to the Contracting Officer who will distribute the information via amendment to the solicitation.

b. Answers to RFIs will be required from the A-E within five (5) calendar days of the date the questions are sent to the A-E from either the project COR or CO. An alternate response period may be submitted for review, however, unless approved by the CO and COR, the A-E is required to comply with the five

(5) calendar day requirement.

c. Throughout the solicitation period, the A-E shall provide addendums as necessary if required to revise specs and drawings.

3. In response to any technical questions and/or addendums issued during the solicitation period, the A-E shall provide any final revisions to the 100% /Final document as part of the construction contract. These documents shall be labeled Final Construction.

F. Construction Period Services (CPS) *

*Note: CPS will be executed as option items, see Price Schedule in the contract for instructions.

a. Submittal Reviews

i. The A-E shall perform submittal reviews, RFI’s and provide recommendations for the range of acceptance to rejection.

ii. The A-E firm shall review and respond to all design related RFI’s within seven (7) calendar days, review all submittals for the project within fourteen (14) calendar days, and perform acceptance inspection on behalf of the VA for select building and utility systems.

iii. The A-E shall review, evaluate, and respond to all contractor change order proposals and value engineering proposals within (7) calendar days. All change order proposals and value engineering proposals due to design error shall be reviewed as part of the A-E contract. The Contracting Officer will process a change order or supplemental agreement to the A-E’s contract for items which he/she agrees are changes to the contract work beyond the original scope of work. The VA reserves the right for final approval/disapproval.

iv. As requested by the VA, the A-E and others shall be required to make periodic site visits to monitor, inspect and review all aspects of the project to ensure compliance with the construction documents and other regulatory

PROJECT 654-19-910 VA Sierra Nevada Health Care System Prevention of Legionella Reno, Nevada requirements. A minimum of 30 site visit hours shall be required at various phases of demolition and construction as negotiated with the COR. Site visit scheduling shall be coordinated with the COR. The A-E may request an alternate number of site visit hours at the time of bid proposal. Written reports shall be submitted on all site visits. These site visits are in addition to all mandatory site visits mandated by commissioning requirements and any on-site monitoring/inspection required by the specifications which shall be included in the A-E base fee proposal.

v. At project completion, the A-E shall incorporate the as-built drawings from the contractor and furnish an updated set of CD-ROM’s with both PDF and AutoCAD format. The AutoCAD drawings shall each be bound (without x-references) but not assembled in a book format. The government will provide the marked-up (red-line) "as-built" drawings from the contractor.

G. Deliverables

a. Construction Estimate

i. Provide level of detail estimates as delineated in the Design Submittal Requirements mentioned in the above website.

ii. The construction budget for funding the designed construction portion of this project is $1,080,000.00. The AE shall design this construction project strictly within the approved budget for construction. If the AE determines that the cost for the selected remediations and/or design elements exceeds the budget, the AE shall immediately notify the COR. Upon contract award, the AE shall be solely responsible for meeting the budget funding limitations. Any re-design effort shall be at the expense of the AE to meet the budget funding limitation. Project phasing drawings shall be broken out to reflect the budget funding.

b. Drawings, Documents and Specifications Electronic files (AutoCAD, Word, etc.) must be provided in an editable format.

Specifications shall be single spaced and double sided. Unless otherwise specified in this SOW, the A-E shall submit all documents required herein and by document titled “AE Submission Instruction for NRM Construction Program.” The following documents are specifically required at the submission stages identified in Section (5). Submit three (3) copies of drawings, 1 full size and 2 half size; two (2) copies of cost estimates; two (2) copies of specifications; two (2) copies of calculations, computations, and engineering data; two (2) copies of narratives, reports and other deliverables; one (1) copy of marked-up as built drawings

PROJECT 654-19-910 VA Sierra Nevada Health Care System Prevention of Legionella Reno, Nevada

c. Concept Submittal

i. Include basic description of proposed solutions for domestic water heating and distribution for the domestic hot water and domestic cold-water distribution systems.

d. Record Drawings

i. Hard Copy, (1) set ANSI E drawing size, (1) set ANSI C drawing size

ii. Electronic Copy, (2) duplicate CDs each having a complete record drawing set in both PDF format, and AutoCAD (must not be in “Read Only” status in the event that future modifications are required)