Attachment 1 - Answers to Technical Questions - FY2022 Non-IT Business Case Applications.pdf

Attachment 1 - Answers To Technical Questions- FY2022 Non-IT Business Cases

1. Reference: Task Three: Prospectus and Non-IT Business Case Packages – Major Construction (Up to 10 Approved Projects), Non-IT Business Case Forms & Attachments, b. Conduct site searches to confirm availability of vacant land in given markets and determine average land costs for lease alternatives.

Question: How many site searches are expected to be performed within the 365 day Period of Performance and how many days are anticipated for each site search?

Answer: Within the period of performance, a site search will be expected for each project; for example, if there are 10 projects, it is anticipated to be 10 site searches. The site search duration is dependent on how long it takes the awardee to confirm availability of vacant land and determine average land costs for lease alternatives.

2. Reference: PWS Section 3:

Question: Will Non-IT Business Case Applications for minor construction and non- recurring maintenance be required under this contract? If so, in which Tasks will they be included?

Answer: No, Minor Construction and NRM projects will not be part of this contract.

3. Reference: Task Four: Prospectus and Non-IT Business Case Packages – Major Leases (Up to 25 Leases), 4.1 Non-IT Business Case Lease Forms & Attachments, b. Contract with brokers familiar with Government real estate requirements, and state licensed appraiser to determine reasonable, anticipated land values for the amount of property required for each project, within the delineated area identified within the prospectus. Provide detailed market analysis to Government that reviews comparables and provides range of potential market value.

Question: Does the VA intend for the FY2022 Non-IT Business Case Awardee to engage in contracting with brokers on behalf of the Government or as subcontractors to the awardee of this contract?

Answer: Yes, VA is requiring the awardee to contract with brokers familiar with government real estate requirements to ensure reasonable, anticipated land values.

4. How many brokers are intended to be contracted? Are these contract costs required to be included in the pricing for Task Four or determined at a later date when the contracts are established?

TECHNICAL QUESTIONS - FY2022 Non-IT Business Cases

Answer: The number of brokers will be contingent on the number of brokers needed by the awardee to provide the data needed for the deliverables. The proposal should include those costs as part of Task 4.

5. Task Four: Prospectus and Non-IT Business Case Packages – Major Leases (Up to 25 Leases), 4.1

Non-IT Business Case Lease Forms & Attachments, Contract with A/E, experienced with government leasing and development of Agency Specific Requirements, to prepare estimates for lease build-out (specifically, Agency Specific Requirements), as well as operating and maintenance estimates for project.

Question: Does the VA intend for the FY2022 Non-IT Business Case Awardee to engage in contracting with A/E firms on behalf of the Government or as subcontractors to the awardee of this contract?

Answer: Yes, VA is requiring the awardee to contract with an A/E, experienced with government leasing and development of Agency Specific Requirements, to ensure reasonable estimated costs.

6. Reference: Task Four: Prospectus and Non-IT Business Case Packages – Major Leases (Up to 25 Leases), 4.1 Non-IT Business Case Lease Forms & Attachments, Contract with A/E, experienced with government leasing and development of Agency Specific Requirements, to prepare estimates for lease build-out (specifically, Agency Specific Requirements), as well as operating and maintenance estimates for project.

Question: How many A/E firms are intended to be contracted? Are these contract costs required to be included in the pricing for Task Four or determined at a later date when the contracts are established?

Answer: The number of A/E firms will be contingent on the number required by the awardee to provide the costs needed for the deliverables. The proposal should include those costs as part of Task 4.

7. Reference: Task Five: On-going Support, Question: Are the services listed in Task Five and extension of the work currently being provided by The Craddock Group, LLC of Arlington, VA under contract: 36E77619C0006 – FY2020 Non-IT Business Case Applications?

Answer: No, the ongoing support deliverable by the Craddock Group has already been expended.

8. Reference: Task Five: On-going Support, Question: Is the Craddock Group, LLC conflicted in any way from participating in proposals for this contract based on their inside knowledge and/or relationships with the program stakeholders?

Answer: No, VA contracts with a lot of vendors, so each proposal is evaluated on its own merit, including price.

9. Reference: Task Five: On-going Support, Question: How many FTEs are currently providing on-going support? Is this level of staffing efficient and effective?

Answer: Currently, there is no on-going support for this contract. The number of FTE providing the on-going support varied depending on the work needing to be completed. The contracted staffing was efficient and effective due to work that needed to be completed in the timeframes established.

10. (4.1.b) Is it a requirement to contract with a state-licensed appraiser in each state?

Alternatively, would it be acceptable to determine “reasonable, anticipated land values” by utilizing readily available, published market data in commercial real estate databases?

Answer: It is a requirement to contract with a state-licensed appraiser in each state. Utilization of market data has not provided VA sufficient insight into the submarkets contained within the proposed delineated area, and as land cost is a significant consideration in the scoring analysis, VA is requiring additional subject-matter expertise and more thorough analysis.

11. (4.1.b) Does VA require a signed appraisal report? If not, what is the specific deliverable required of the state-licensed appraiser?

Answer: Yes, VA requires a signed appraisal report.

12. (4.1.b) If an Offeror must contract with a state-licensed appraiser, please confirm that there are no additional licensure/certification requirements for those appraisers.

Answer: The Offeror is responsible for ensuring that the appraiser has proper credentialing to perform the work on behalf of the Government, in the state in which the work is to be performed. This includes, but may not be limited to, state licensure and MAI certification or equivalent professional appraisal certification.

13. (4.1.d) Is contracting with an A/E firm required to prepare estimates for lease build-out or can existing VA datasets be leveraged to develop estimates for FY2022 budget leases?

Answer: Yes, contracting with an A/E firm is required.

14. Page 7 of the Solicitation Notice indicates that the page limit for Volume I – Technical is 50 pages and page 8 of the same document indicates that there is no page limit for Volume I – Technical. Is there a page limit for Volume I – Technical? If there is a 50-page limit for Volume I

– Technical, please confirm that team resumes are not included that limit.

Answer: There is no page limit to Volume I – Technical. The instruction should read “Volume I - Technical shall be in Arial size 12 font. Past Performance will be included in Volume I.

Volume II - Pricing shall be in Arial size 12 font. Use graphic presentations where such use will contribute to the compactness and clarity of the quote. Each volume shall be a separate file.”

Include Past Performance and resumes in Volume I – Technical. The only limitation is Volume I & II should not exceed 4MB in file size.