Updated 52.212-1 ADDENDUM TO INSTRUCTIONS TO OFFERORS.docx

?.## 52.212-1 ADDENDUM TO INSTRUCTIONS TO OFFERORS

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

QUOTE SUBMISSION

PROPOSED CONTRACTORS PREPARATION COSTS: The Contracting Officer is the only individual legally authorized to commit the Government to the expenditure of public funds in connection with this procurement. The RFQ does not commit the Government to pay any costs for the preparation and submission of an offer in response to this RFQ.

DUE DATE AND SUBMISSION INSTRUCTIONS FOR RFQ:

GENERAL INFORMATION: The Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Program Contracting Activity – Central (PCAC) is issuing this Request for Quote (RFQ) to solicit vendors for the purpose of entering into a single award contract. This solicitation is set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB.)

TECHNICAL QUESTIONS: Any technical questions regarding this RFQ shall be directed to the Contract Specialist (CS) in writing by e-mail to Samantha Mihaila at Samantha.Mihaila@va.gov.

The due date for questions concerning the RFQ will be June 9, 2020 at 3PM ET. Questions received after this time may not be accepted.

As soon as an Offeror is aware of any problems or ambiguities in interpreting the specifications, terms or conditions, instructions or evaluation criteria of this solicitation, the Contract Specialist shall be immediately notified. Pertinent questions will be answered via amendment and provided to all Offerors via posting on Contracting Opportunities via Beta.Sam.Gov.

The Offeror’s quote shall be submitted electronically via email to Shon Johnson at Shon.Johnson@va.gov and Samantha Mihaila at Samantha.Mihaila@va.gov by June 15, 2020 at 2 PM ET.

QUOTE FILE. Offeror’s responses shall be submitted in accordance with the following instructions:

a. Format. The submission shall be clearly indexed and logically assembled. Each section shall be clearly identified and shall begin at the top of a page. All pages shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer. The quote page limitations are applicable to this procurement. The maximum page count for the Offeror’s quote shall be 30 pages*. All files will be submitted as either a Microsoft Excel (.XLS) file or an Acrobat (PDF) file or compatible as indicated in the table. Page size shall be no greater than 8 1/2" x 11" with printing on one side, only. The top, bottom, left and right margins shall be a minimum of one inch (1”) each. Font size shall be no smaller than 12-point. Arial or Times New Roman fonts are required. Characters shall be set at no less than normal spacing and 100% scale. Tables and illustrations may use a reduced font size not less than 8-point and may be landscape. Line spacing shall be set at no less than single space. Each paragraph shall be separated by at least one blank line. Page numbers, company logos, and headers and footers may be within the page margins ONLY and are not bound by the 12-point font requirement. Footnotes to text shall not be used. All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror’s page limitations unless otherwise indicated. Pages in violation of these instructions, either by exceeding the margin, font or spacing restrictions or by exceeding the total page limit will not be evaluated. Pages not evaluated due to violation of the margin, font or spacing restrictions will not count against the page limitations. The page count will be determined by counting the pages in the order they come up in the print layout view.

b. File Packaging. All of the proposal files may be compressed (zipped) into one file entitled “proposal.zip” using WinZip version 6.2 or later version or the proposal files may be submitted individually.

c. Content Requirements. All information shall be confined to the appropriate file. The Offeror shall confine submissions to essential matters, sufficient to define the proposal and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each proposal.

*Multiple files for this Volume may be Titles as follows: OsubmittalB.pdf OSubmittalC.pdf

A Cover Page, Table of Contents and/or a glossary of abbreviations or acronyms will not be included in the page count of the technical Volume. However, be advised that any and all information contained within any Table of Contents and/or glossary of abbreviations or acronyms submitted with an Offeror’s proposal will not be evaluated by the Government.

Written proposals shall be broken down in the following sections:

VOLUME I - TECHNICAL FACTOR

Each offeror must submit a written technical proposal for evaluation which must provide sufficient information to demonstrate the Offeror’s technical expertise and corporate capabilities to satisfactorily perform the work involved. Each offeror must submit a general staffing plan for operating multiple VAMC boiler plant locations. Proposals shall clearly and completely address the appropriate technical areas of consideration described below in a format that follows the Statement of Work (SOW) tasks and/or deliverables. Information presented in the technical volume shall clearly demonstrate that the Offeror is fully capable and prepared to perform the tasks described in the SOW as well as demonstrate the Offeror’s understanding of the requirements and associated problems. A technical proposal will be considered unacceptable if inadequate or insufficient information is submitted, and as a result may be excluded from further consideration.

Technical proposals must address each of the following and their respective areas of consideration:

Technical Capability. Offerors shall submit a narrative, along with any company policies or procedures that sufficiently address the following areas of consideration, as described below, which will be taken into account for the Agency’s technical proposal evaluation:

1) Offeror shall provide a detailed narrative demonstrating their overall understanding of the scope related to all tasks of the Statement of Work (SOW) in addition to describing their approach to meeting all the tasks in the SOW to include any unique methodologies or approaches to accomplishing the work and how potential problems or risks that may occur during the performance of the tasks will be mitigated/managed.

2) Offeror shall submit a plan on how each of the VA requirements of this contract are being met with the proposal.

3) Offeror shall submit a resume for each proposed worker, providing past high-pressure boiler operations experience, knowledge, skills, and credentials plan.

4) Offeror shall submit a quality assurance plan with quote. Plan shall address how each of the requirements will be monitored and how adjustments will be made if the requirement is not met during the contract period.

5) Offeror shall summary of the corporate expertise and knowledge of the prime contractor, all teammates (as applicable) and/or subcontractors (as applicable). Identify the relevance (similarities and differences) of your technical capabilities and corporate expertise with respect to the work efforts which relate to tasks cited in the SOW requirements, any approaches to completing the work, problems that occurred during performance and how these were mitigated/managed.

VOLUME II – PAST PERFORMANCE

Offerors shall submit a minimum of one (1) and a maximum of five (5) contracts (including Federal, State, and local government and private) (prime contracts, task/delivery orders, and/or major subcontracts) in performance at any point during the five (5) years immediately prior to the quote submission date, which are relevant to the efforts required by this solicitation. Areas of relevance include instances providing shift coverage, and/or operating high pressure boilers. Operations include but not limited to re-starting a boiler, responding to low water conditions, performing mud blow down, performing water quality and chemical tests, routine maintenance, etc. Data concerning the prime contractor shall be provided first, followed by each proposed major subcontractor, in alphabetical order. This volume shall be organized into the following sections:

a. Contract Descriptions.

This section shall include the following information:

i. Contractor/Subcontractor place of performance, CAGE Code and DUNS Number. If the work was performed as a subcontractor, also provide the name of the prime contractor and Point of Contact (POC) within the prime contractor organization (name, and current address, e-mail address, and telephone and fax numbers).

ii. Contracting activity name and current address, Procuring Contracting Officer's name, e-mail address, telephone and fax numbers.

iii. Technical representative/Contracting Officer’s Representative (COR), and current e-mail address, telephone and fax numbers.

iv. Contract administration activity and the Administrative Contracting Officer's name, and current e-mail address, telephone and fax numbers.

v. Contract Number and, in the case of Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase Agreements, include Delivery Order Numbers also.

vi. Contract Type (specific type such as Fixed Price (FP), Cost Reimbursement (CR), Time & Materials (T&M), etc.) In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite Quantity, and Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc.)).

vii. Awarded price/cost.

viii. Description of the project and the services provided by the offeror

ix. Technical categories included in project

b. Performance.

Offerors shall provide a specific narrative explanation of each contract listed in Section 1 describing the objectives achieved and detailing how the effort is relevant to the requirements of this solicitation.

c. Subcontracts.

Offerors shall provide an outline of how the effort required by the solicitation will be assigned for performance within the Offeror’s corporate entity and among the proposed subcontractors. The information provided for the prime Offeror and each proposed major subcontractor must include the entire company name, company address, CAGE Code, DUNS Number and type of work to be performed by citing the applicable Government SOW paragraph.

d. New Corporate Entities.

New corporate entities may submit data on prior contracts involving its officers and employees. However, in addition to the other requirements in this section, the Offeror shall discuss in detail the role performed by such persons in the prior contracts cited. Information shall be included in the files described in the sections above.

VOLUME III - PRICE FACTOR.

The offeror shall submit their price information on the price schedule provided in section B. The Government will evaluate price by adding the total of all line item prices including options. The total evaluated price will be that sum. The price shall be Firm Fixed Price. The offeror’s total price shall be rounded up to the nearest dollar.

VOLUME IV - SOLICITATION, OFFER AND AWARD DOCUMENTS AND CERTIFICATIONS / REPRESENTATIONS An authorized official of the firm shall sign the SF 1449 and all certifications requiring original signature. An Acrobat PDF file shall be created to capture the signatures for submission. This section shall contain the following:

1) Copy of signed Standard Form (SF) 1449 and any SF30 Solicitation Amendments to document acknowledgement.

2) Summary/Cover Sheet including:

A. Date submitted;

B. Contractor’s name C. Contractor technical lead contact information;

D. All subcontractor(s) (as applicable) and the description of their planned subcontracting effort;

E. Reference to any unique terms or conditions, or any requests to deviate from standard SOW requirements and supporting rationale.

NOTE: Offerors are hereby advised that any Offeror-imposed terms and conditions and/or assumptions which deviate from the Government’s material terms and conditions established by the Solicitation, may render the Offeror’s proposal Unacceptable, and thus ineligible for award.

3) Certification of Understanding: The contractor shall provide a separate written document certifying that it understands the statement of work requirements, that it identified no ambiguities, and that it agrees to comply with all requirements without deviation or exception. If the Offeror does propose deviations or exceptions, or otherwise makes assumptions or adds new terms, conditions or clauses regarding this SOW, the Offerors certification must explicitly state them. In the event of a conflict between the SOW and the Offerors proposal, the SOW shall take precedence unless the Government explicitly agrees with the deviation, exception, assumption, term, condition or clause in the resulting order document. The Offeror is cautioned that deviations, exceptions, assumptions or new terms, conditions, or clauses may result in a determination of proposal unacceptability, may preclude award to a contractor if award is made without discussions, or may otherwise affect a contractor’s competitive standing.

4) Solicitation Provisions: Completed copies of FAR 52.209-5, Certification Regarding Responsibility Matters (APR 2010) and FAR 52.209-7, Information Regarding Responsibility Matters (APR 2010).

5) Service Contract Act Applicability: Offerors shall state if the Service Contract Act (SCA) is applicable to the labor categories necessary to perform the work encompassed in the SOW. If the SCA applies, Offerors shall submit a wage determination by the Department of Labor. This wage determination can be obtained through http://www.wdol.gov/sca.aspx. If the SCA is not applicable, Offerors shall state that the SCA does not apply.

6) Vets 100 Compliance.

7) Contract Teaming Arrangements/ Joint Ventures: All proposed Contract teaming arrangements (CTAs) and Joint Ventures (JV) shall submit one (1) copy of the fully executed agreement between the parties who have entered into the CTA/JV.