36E77619R0067-002.docx

Seismically Retrofit Boiler Plant, Vancouver Bldg. 3 5-16-2019

SECTION 00 11 21

REQUEST FOR PROPOSAL TO DESIGN BUILD

A. PART I – General

A1. Scope of Contract: Provide all labor, materials, tools and equipment, and design-build services necessary for design and construction of the subject project described here in other specific tasks as further defined by this request for proposal (RFP).

1. The Contractor shall provide Design-Build services to design and build the seismically retrofit the Vancouver VA Boiler Plant, Bldg. 3. The Contractor will design and build the seismic retrofit of the Vancouver Boiler Plant Boiler as a “Critical” and “Essential” facility, for immediate occupancy after a seismic event, in accordance with VA Seismic Design Manual H-18-8, which is included in the solicitation.

2. Design-Build services shall be based on the DB fully developed construction documents.

3. Please note that the design process is iterative and that both the construction drawings and the any equipment drawings will require updates as customer input is received. The anticipated review process is as follows:

a. Project kick-off on location; including meeting with Engineering, Pharmacy, and Safety/IH, initial site survey, investigation of as-builts, inspection of existing utilities.

b. Schematic Design (SD) based on provided comments and A/E design.

c. Contractor submits SD documents for review by VA.

d. Design Development (DD) based on VA approval and comments.

e. Contractor submits DD documents for review by VA.

f. Final revisions to Contractor DD documents.

g. Contractor submits Construction Document (CD) set.

h. Final VA review and approval of CD set.

i. Initiate construction.

4. Where equipment, temporary installations, ingress/egress restrictions or any other consideration is necessary for infection control purposes such requirements and associated drawings and specifications shall be provided.

5. Provide shop drawings, testing, operating instructions, and all other submittals as appropriate based on the specifications required by the SOW.

6. Dispose of old removed parts and components after checking with VA staff if any should be retained by VA as replacement parts. The equipment vendor shall separately demolish the existing imaging equipment.

7. Clean up and return affected work areas to original condition.

F. General Drawing and Specification Submission Requirements:

1. Shop Drawing Submission Requirements are available on the internet at the following address: http://www.cfm.va.gov/. As-built drawings for the Medical Center are available. All drawings will be prepared with the VA Standard Title Block and Border. All drawings shall be produced using the latest AutoCAD version. Each individual file on a DVD shall be named by numbers corresponding to the construction documents (i.e. the specs shall be named 00 11 22, 33 44 55, etc. and the drawings shall be E1, E2, etc.) and the final AutoCAD/specifications files shall be exactly as submitted in the final submission.

2. Accuracy of Planning Information: The Contractor shall visit the project site to investigate the information shown on the GovernmentProvided As-Builts, Guide Plates, etc. This information is the best available, but the Government does not guarantee its accuracy or completeness. The Contractor's investigation shall include validation of all field conditions.

a. Cover Sheet

b. Sheet Index, Symbols, Location Map

c. Life Safety Plan

d. Demolition Plan (include infection control measures and haul routes)

e. Construction Plan

f. Ceiling Plan

g. Floor Finish Plan

h. Architectural Details

i. Structural Plan and Details

j. Mechanical Demolition

k. Fire Protection

l. Plumbing

m. Mechanical and Building Automation Systems

n. Mechanical Schedules and Details

o. Electrical Demolition

p. Electrical Plan

q. Lighting and Ceiling Plan

r. Special Systems Plan (IT, Security, Code Blue, Nurse Call, etc.)

G. Incorporated References: The following Department of Veterans Affairs, Office of Construction and Facilities Management, information is incorporated within the SOW by reference, and can be found on the VA web site at http://www.cfm.va.gov/ Master Specifications; Design Guides; Design Manuals; Standard Details; Design Alerts; and Quality Alerts. Specifically, design shall be in accordance with VA Seismic Design Manual H-18-8.

Location: TBD Date / Time: TBD

B. All Offerors, consultants, subcontractors, manufacturers and suppliers are invited to attend. The following agenda is furnished for this meeting:

*Please note that attendance for the pre-proposal conference and/or the site walkthrough is voluntary.

A4. Permit Requirements: The D-B Contractor is responsible for obtaining all permits and approvals necessary to complete the project, prior to starting Construction.

A5. Selection Criteria (This section shall be removed after award.)

A. In accordance with FAR Part 15, the Government intends to award a contract resulting from this solicitation to the responsible Offeror whose proposal represents the best value after evaluation in accordance with the factors in the Two-Phase Design-Build solicitation. Responsibility determination will be made in accordance with FAR 9.1, Responsible Prospective Contractors.

B. Evaluations: All Phase I and Phase II proposals shall be subject to evaluation by a team of Government personnel. In Phase I of the Two-Phase Design-Build process, Offerors will submit a Phase I proposal in accordance with the two (2) evaluation factors listed in C.3. Upon receipt of the Phase I proposals, the VA team will evaluate and determine the highest qualified Offerors based on their Phase I proposal submissions. The Phase I proposals will only be evaluated on the two (2) evaluation factors listed.

C. A maximum of four (4) Offerors will be selected to provide a proposal for Phase II. The Phase II proposals will consist of both technical and price factors, which are listed in D.4. The Government reserves the right to award without discussions based on the initial evaluation of the Phase II proposals.

D. Using the lowest price technically acceptable source selection process to obtain the best value, award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors.

B. PART II – RESPONSIBILITIES

C. PHASE I PROPOSAL REQUIREMENTS

B. The Offeror shall submit the Phase I proposal in electronic format only. Include page numbers and the company name in the header or footer of each page.

C. The Offer, including title page, detailed table of contents, preface, for the Phase I proposal shall not exceed a total of 20 (twenty) pages in Microsoft Arial size 12 font. Use graphic presentations where such use will contribute to the compactness and clarity of the proposal.

D. A page is defined as each face of an 8.5 X 11 inch sheet of paper containing information. All information (except for document numbers, page numbers, etc.) shall be provided in an image area of 7 X 9 inches. The background color of each page of the submission shall be white or ivory stock only. Excess pages will not be evaluated. Text lines will be single-spaced. A smaller font size for any graphics presented in a proposal is permitted as long as the information is legible to the human eye. Fonts other than Arial are permissible in the presentation of graphic material only.

C3. PHASE I Proposal Evaluation Factors A. The Phase I proposal shall address the following evaluation factors.

1. (Phase I) Factor 1, Technical Approach:

Provide a brief narrative (page limitation: eight (8) pages plus cover sheet) on the offeror’s proposed technical approach for this design-build project as defined in the solicitation submittal requirements. The assessment of the offeror’s method to manage the project shall be used as a means of evaluating the offeror’s ability to successfully meet the requirements of the solicitation. If the page limits are exceeded, the pages exceeding the limit will not be read or considered. The following shall be included in the narrative:

a. Summary of the Contractor’s plan to seismically upgrade the Boiler Plant foundation including perimeter foundation and column footings.

b. Summary of the Contractor’s plan to seismically upgrade the Boiler Plant exterior walls and the interior walls.

c. Summary of the Contractor’s plan to seismically upgrade the Boiler Plant exterior brick veneer.

d. Summary of the Contractor’s plan to seismically upgrade the Boiler Plant roof.

e. Summary of the Contractor’s plan to seismically upgrade the Boiler Plant mezzanine and office roof storage area.

f. Summary of the Contractor’s plan to seismically upgrade the all Boiler Plant equipment including, but not limited to, boilers, condensate tank, flash tank, chemical treatment, water treatment, air compressor, and de-aerator tank.

g. Summary of the Contractor’s plan to seismically upgrade all Boiler Plant mechanical systems including, but not limited to, steam and condensate piping, compressed air, domestic and non-potable water, sewer, and fire protection.

h. Summary of the Contractor’s plan to seismically upgrade all Boiler Plant electrical equipment and systems, including, but not limited to, the Boiler Plant generator, generator exhaust and muffler, electrical distribution, and electrical conduit.

2. (Phase I) Factor 2, Technical Qualifications (Corporate Experience and Capability to Perform):

Corporate Experience: The Offeror shall demonstrate corporate experience with no more than three projects completed within the last five years by a Design Build contract (Design Build as defined by the VA, see article A1.2) and/or contract similar in size and scope to this project. Scoring will be more favorable if both criteria are met. In describing project design and construction experience, provide the following information:

Capability to Perform: The Offeror shall provide a letter from their surety demonstrating the Offeror’s total bonding capacity and current available bonding capacity. Total bonding capacity and current available bonding must be outlined in a letter dated no earlier than the solicitation release date.

C4. Evaluation of Offers (Phase I): The Phase I evaluations will be conducted in accordance with the Two-Phase Design-Build Evaluation process and the methodologies provided below.

A. Phase I Evaluation Factors: The Phase I proposal shall address the following evaluation factors.

1. Factor 1, Technical Approach: Will be evaluated based on the Offeror’s proposed technical approach for this design-build project as defined in the solicitation submittal requirements. The assessment of the Offeror’s method to manage the project shall be used as a means of evaluating the Offeror’s ability to successfully meet the requirements of the solicitation.

2. Factor 2, Technical Qualifications (Corporate Experience and Capability to Perform): Will be evaluated on the Offeror’s recent corporate experience and capability to perform. Corporate experience will be evaluated by the overview provided by the Offeror. Capability to perform will be evaluated based on whether the Offeror has adequate total bonding capacity and available bonding capacity to accommodate the design and construction of the project.

D. PHASE II PROPOSAL REQUIREMENTS

3. Phase II proposals will only be accepted via email.

Bailey Donato Veterans Health Administration Program Contracting Activity Central (VHA-PCAC) 6150 Oaktree Blvd Suite 300 Independence, OH 44131

2. Commercial Delivery Services / Hand Carry (Monday- Friday, 8:00 AM to 4:30 PM (EDT)) Bailey Donato Veterans Health Administration Program Contracting Activity Central (VHA-PCAC) 6150 Oaktree Blvd Suite 300 Independence, OH 44131

1. Non-Price, Price and Administration sections of the Offerors Phase II proposals will be evaluated independently; therefore, the Offeror shall submit the Phase II proposal in three (3) Volumes (Volume I: Non-Price, Volume II: Price, and Volume III: Administrative). In order to evaluate Volume I: Non-Price strictly on the merit of the material submitted, the contractor shall include NO price information in Volume I. The Offeror shall separately bind Volumes I, II, and III. All three (3) volumes must be labeled with the Offeror's organization, business address, and VA Solicitation Number. The Offeror shall submit Volumes I, II, and III in electronic format only. No hard copies will be accepted. Each volume shall be submitted in a separate email, no larger than 5MB. Include page numbers and the company name in the header or footer of each page.

1. Volume I: Non-Price: Offerors shall format the Volume I: Non-Price proposal as listed below. The specific evaluation criteria and methodology for Volume I are contained in D.3 and D.4.

1. The Offer, including title page, detailed table of contents, and preface, for Volume I: Non-Price shall not exceed a total of THIRTY (30) pages in Microsoft Arial size 12 font.

1. A page is defined as each face of an 8.5 X 11-inch sheet of paper containing information. All information (except for document numbers, page numbers, etc.) shall be provided in an image area of 7 X 9 inches. The background color of each page of the submission shall be white or ivory stock only. Excess pages will not be evaluated. Text lines will be single-spaced. A smaller font size for any graphics presented in a proposal is permitted as long as the information is legible to the human eye. Fonts other than Arial are permissible in the presentation of graphic material only.

1. The Offeror’s responses shall clearly address each evaluation factor listed in the solicitation. Failure to submit in the format required and clearly address those factors may result in this Offer being rated as unacceptable.

1. Volume II: Price: Offerors shall format the Volume II: Price proposal as listed below. The specific evaluation criteria and methodology for Volume II are contained in D.3 and D.4.

2. Volume II: Price shall not exceed TEN (10) in Arial size 12 font.

2. Offerors shall ensure the signed Standard Form (SF) 1442 is provided. Offerors shall acknowledge receiving amendments by filling out section 19 of the SF 1442.

2. The Offeror’s signature on the SF1442 must be a hard signature and not an electronic signature.

1. Volume III: Administrative: Offerors shall include the following in Volume III. All of the below information must be provided. An Offeror may be considered unacceptable if these items are not provided in the Volume III proposal.

3. Offeror may return a signed copy of the amendment(s) that are acknowledged in section 19 of the SF 1442.

3. Offeror shall provide their Representations and Certifications or their response to FAR 52.204-8 (2) (i) or (ii) Annual Representations and Certifications.

3. Offeror shall provide their response to FAR 52.209-7 (b) Information Regarding Responsibility Matters.

3. Offeror shall provide their response to FAR 52.209-13 (b) or (2) Violation of Arms Controls Treaties or Agreements.

3. Offeror shall provide their response to FAR 52.219-28 (g) Post Award Small Business Program Representations.

3. Offeror shall include their Safety or Environmental Violations and Experience Modification Rating Information as part of Volume III, including filling out Attachment 6 – CONTRACTOR SAFETY AND ENVIRONMENTAL RECORD EVALUATION FORM of the solicitation. It will not be evaluated as part of Volume III Price but will be used as part of the Responsibility Determination. It will also not count against the page limitations for Volume III.

1. All Offerors shall submit information pertaining to their past Safety and Environmental record. The information must contain a certification that the Offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, an Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

2. All Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If an Offeror’s EMR is above 1.0, Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the elevated EMR and the anticipated date the EMR may be reduced to 1.0 or below.

3. Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

4. If the NCCI cannot issue an EMR because the Offeror lacks insurance history, Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead and include a letter from the NCCI indicating that is has assigned Offeror a Unity Rating of 1.0.

5. The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility. *The above information is not required for subcontractors.

6. Failure to provide Attachment 6 of the solicitation containing the above information, may result in a determination that an Offeror is not responsible and therefore ineligible for award.

A. The Phase II proposal shall address the following evaluation factors.

1. Volume I, Factor 1, Key Personnel: The Offeror shall demonstrate the relevant experience of key project personnel.

e) Describe work experience with projects that; were completed by the design build process, were medical facilities and the company (by name) they worked for when involved in the project.

f) An indication of which (if any) projects submitted under Corporate Experience (provided in Phase I) the individual participated in and what the individual’s responsibility was for that project.

g) An indication of which other individuals submitted under Project Personnel Experience this individual has worked with and the project they worked on together, noting if that project has been submitted under Corporate Experience (Provided in Phase I).

h) Position that the individual will hold in regard to this contract/project team, description of duties and what percentage of the individual’s time would be committed to the project during both the design and construction phases.

i) Describe job related educational experience including degrees, certificates etc. and granting institutions.

2) Supply this biographical data for key personnel for at least the following: (Note if one individual is proposed for more than one position listed):

2. Volume I, Factor 2, Technical Solution: The Offeror shall demonstrate the following, relevant to the subject procurement.

3) Project Organizational Chart and Narrative - Include team members submitted under Project Personnel Experience above. Clearly describe the prime responsible firm (or firms if a J/V) and individuals as well as the roles and responsibilities of individuals proposed as consultants and sub-contractors. Provide a list all consultants and all proposed major subcontractors, including telephone number, address, and name of contact.

4) The Offeror shall describe in a written narrative the plan for phasing the work so that the facility remains operational while utilities and access roadways are realigned. The narrative will also detail how the contractor intends to prepare the site, disassemble, relocate, reassemble, and reactivate utility services to the facility within any specified time limits.

5) Offeror shall clarify its intended uses of the portions of the site indicated to be available to the contractor elsewhere in this RFP for materials staging, temporary trailer offices, employee parking, and other activities as shown in the design solution material.

D5. PHASE II Price Proposal Requirements (Volume II) A. Carefully follow “Instructions, Conditions, and Notices to Offerors”. Standard Form (SF) 1442 Solicitation, Offer and Award (Construction, Alteration, or Repair) and the pricing schedule located on page 6 when submitting price offers. Submit a bid guarantee as stipulated in the Section “Instructions, Conditions, and Notices to Offerors”.

B. In addition to the pricing schedule, Offerors shall submit a complete Breakdown of the Division Pricing for CLIN 0001 and CLIN 0002.

C. The prices shall be Firm Fixed Price. The Offeror shall take care not to include remarks that take exception to the Government’s SOW/Specifications or pricing requirements or otherwise preclude the Government from evaluating the offer or render the offer as non-responsive or unacceptable.

D. If the Offeror communicates in its proposal any qualifications, exceptions, exclusions, or conditions to the proposed prices not provided for in the Offerors proposal documents, the Contracting Officer may reject the proposal and exclude the Offeror from further discussions.

D6. PHASE II Evaluation of Offers: The Phase II evaluations will be conducted in accordance with FAR 15.101-2; award will be made to the lowest priced, technically acceptable offer. To receive consideration for award, a rating of Acceptable must be achieved for each of the two (2) Phase II Technical Factors (Non-Price). Acceptable is defined as “Proposal meets the requirements of the solicitation.”

A. Volume I, Factor 1, Key Personnel: The VA will evaluate the relevant management, technical personnel and subcontractor capabilities and qualifications of the team to provide the required planning, implementation and completion of the project. The team will consider education and certifications, experience with Design Build projects, and experience in an operational health care facility. The VA will also evaluate how the Offeror organized personnel for this project, and the lines of authority between the construction firm, design firm, and key subcontractors.

B. Volume I, Factor 2, Technical Solution: The VA will evaluate and use as an aid to help determine that the Offeror understands the project and can perform all of the required elements. The technical solution will be evaluated for inclusion of the technical areas listed in the criteria. The VA will evaluate an Offeror’s specific detail in each of the technical areas regarding design and constructability of design. The Offeror’s narrative should provide enough detail to demonstrate that the scope and complexity of the project requirements are understood and will be successfully completed.

C. Volume II, Price: The Contracting Officer will evaluate Offers in accordance with the process identified in the Price Schedule. The total evaluated price will be determined by the Offeror’s price for all the CLINs listed. Note: The VA will look at the total evaluated price and non-price factors to determine the best value.

1. Civil engineering drawings including demolition plans, grading and drainage plans, paving plans, utility plans, schedules calculations and details.

2. Landscape drawings including demolition plans, landscape plans, plant schedule and list, special landscape elements, proposed materials to be used for each special landscape element, calculations and details.

3. Structural drawings including foundation plans, framing plans, schedules, and details, including general notes and all calculations.

4. Architectural drawings including floor plans, building elevations, building sections, wall sections, reflected ceiling plans, stair details, toilet and bath details, door schedules and details, window schedules and details, room finish schedules, auto transport and other details.

5. Fire protection drawings including floor and roof plans, riser diagrams, equipment schedules, and details, including general notes calculations and all related calculations.

6. Plumbing drawings including floor and roof plans, riser diagrams equipment schedules, plumbing fixture schedules, and details, including general notes, and all related calculations.

7. HVAC drawings including floor and roof plans, one-line flow diagrams, equipment schedules, and details, including general notes and all related calculations. Also provide sections for mechanical equipment rooms and sequence of operation for all HVAC equipment.

8. Outside steam distribution drawings including demolition plans, system plans and profiles, manhole piping plans, calculations and sections, equipment schedules, and details.

9. Electrical drawings including site demolition plans, site, floor and roof plans (power, lighting, and other systems), one-line diagrams, panel schedules, equipment schedules, light fixture schedules calculations and details.

10. Asbestos abatement drawings including site demolition plans and floor plans indicating asbestos abatement method.

11. Parking Control drawings including paving plans, schedules calculations and details for the parking fee collection/parking control system.

G. Construction Specifications - Project specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings in accordance with standard professional practice and the VA RFP. The specification submitted for review shall include:

1. The name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that will be used in the construction of the project;

2. Other data as appropriate to clearly identify the product that will be used in the construction of the project i.e. shop drawings, product data, and samples as required by the VA RFP documents; and

3. The required stamp of the licensed architect or engineer of record will be considered as certification of compliance with the VA RFP requirements.

H. Design Requirements - Compliance with codes and standards.

1. Project design shall be in compliance with applicable standards and codes described in VA Program Guides and design materials included or referenced in the solicitation materials.

2. See Section E. Approved Construction documents, above, for required inclusion of design review comments.

3. In the design of new building and alteration work under this contract, the DB team shall consider all requirements (other than procedural requirements) of:

4. The D-B team shall consult with appropriate officials of the Federal, state, and political subdivision, and submit plans under the rules prescribed by those reviewing authorities. The D-B A/E and VA shall give due consideration to the recommendations of the referenced building officials. VA will also permit inspection by the officials described above during the construction period in accordance with the customary schedule of inspections in the locality of the building construction. Such officials shall provide VA with a copy of the schedule before construction begins or give reasonable notice of their intention to inspect before conducting an inspection.

5. The D-B team shall provide prompt, written notification to the Contracting Officer concerning conflicts with, or recommended deviations from codes, laws, regulations, standards, and opinions of review officials as described above. No work altering the scope of this contract shall be undertaken prior to receipt of written approval from the Contracting Officer.

6. No action may be brought against the DB Team or VA and no fine or penalty may be imposed for failure to carry out any of the previously described recommendations of Federal, state, or local officials. VA shall not be required to pay any amount for any action taken by a state or political division of a state in carrying out functions described in this article, including reviewing plans, carrying out on-site inspections, issuing permits, and making recommendations.

7. The DB team shall advise the Contracting Officer of any variances with the applicable Department of Labor, Occupational Safety and Health Standards, for occupancy requirements.

a. Upon its completion each task shall be initialed and dated by the responsible DB Team member.

1. The D-B contractor shall distribute a total of twenty (20) sets of the approved construction documents prepared by the DB- Team to the VA, as directed by the VA COR.

2. Other submittals - The D-B team shall submit test results, certificates, manufacturer’s instructions, manufacturers field reports, etc. as required by the VA RFP specifications, to the VA COR.

3. Project record drawings - The D-B team will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the VA RFP specifications. The project record drawings will be available for review by the VA COR at all times.

4. Shop drawings and submittals - The D-B A/E shall check government furnished and/or the D-B construction contractor's shop drawings, detail drawings, schedules, descriptive literature and samples, testing labor-laboratory reports, field test data and review the color, texture and suitability of materials for conformity with the VA RFP Documents and construction documents. The D-B A/E shall recommend approval, disapproval, or other suitable disposition to the VA COR. The VA COR will have final approval authority. The D-B A/E shall notify the VA COR in writing of any and all deviations from the requirements of the construction documents that he has found in the submittals.

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