36E77619R0034-002.docx

636-506 Correct USP 800 Deficiencies - Omaha Rev 02-20-2019

SECTION 00 11 21

REQUEST FOR PROPOSAL TO DESIGN BUILD

A. PART I – General

A1. Scope of Contract: Provide all labor, materials, tools equipment, design and construction services necessary to complete the design and subsequent construction of the project described herein and other specific tasks as further defined by this request for proposal (RFP).

1. Omaha Building 25:

a. Inpatient Pharmacy Room B702 and associated spaces

b. Logistics Room B632

c. Assorted mechanical and electrical spaces associated with the above rooms.

2. Omaha Building 1:

a. Outpatient Pharmacy Room 1012 and associated spaces

b. Warehouse/ Receiving Dock Rooms B069, B070 and associated spaces

c. Assorted mechanical and electrical spaces associated with the above rooms.

D. Scope of Work: Refer to solicitation- SOW for Design-Build

E. Scope of Work common to all tasks:

1. Contractor shall provide Design-Build services to renovate and finish rooms listed above for general upgrades required for USP 795, USP 797, USP 800 and other code compliance upgrades in Omaha, NE. Modifications to each room will be required and shall include but not be limited to the flooring, casework, painting, structural, plumbing, HVAC, electrical and low voltage systems.

2. Design-Build services shall be based on the AE/contractors fully developed construction documents.

3. Please note that the design process is iterative and that both the construction drawings and the any equipment drawings will require updates as customer input is received. The anticipated review process is as follows:

a. Project kick-off on location; including meeting with Engineering, Pharmacy, and Safety/IH, initial site survey, investigation of as-builts, inspection of existing utilities.

b. Schematic Design (SD) based on provided comments and A/E design.

c. Contractor submits SD documents for review by VA.

d. Design Development (DD) based on VA approval and comments.

e. Contractor submits DD documents for review by VA.

f. Final revisions to Contractor DD documents.

g. Contractor submits Construction Document (CD) set.

h. Final VA review and approval of CD set.

i. Initiate construction.

4. Where equipment, temporary installations, ingress/egress restrictions or any other consideration is necessary for infection control purposes such requirements and associated drawings and specifications shall be provided.

5. Provide shop drawings, testing, operating instructions, and all other submittals as appropriate based on the specifications required by the SOW.

6. Dispose of old removed parts and components after checking with VA staff if any should be retained by VA as replacement parts.

7. Clean up and return affected work areas to original condition.

F. General Drawing and Specification Submission Requirements:

1. Shop Drawing Submission Requirements are available on the internet at the following address: http://www.cfm.va.gov/. As-built drawings for the Medical Center are available. Request for as-build drawings should be sent to Samantha Mihaila at Samantha.Mihaila@va.gov All drawings will be prepared with the VA Standard Title Block and Border. All drawings shall be produced using the latest AutoCAD version. Each individual file on a DVD shall be named by numbers corresponding to the construction documents (i.e. the specs shall be named 00 11 22, 33 44 55, etc. and the drawings shall be E1, E2, etc.) and the final AutoCAD/specifications files shall be exactly as submitted in the final submission.

2. Specifications shall be provided in Microsoft Word, PDF format and spiral bound hard copy format. The Contractor shall prepare a submittal log based on the specifications. The Contractor shall review with the VA a format for the submittal log based on standard industry practice.

See Section 00 01 10 for list of minimum requirements.

a. Cover Sheet

b. Sheet Index, Symbols, Location Map

c. Life Safety Plan

d. Demolition Plan (include infection control measures and haul routes)

e. Construction Plan

f. Ceiling Plan

g. Floor Finish Plan

h. Architectural Details

i. Structural Plan and Details

j. Mechanical Demolition

k. Fire Protection

l. Plumbing

m. Mechanical and Building Automation Systems

n. Mechanical Schedules and Details

o. Electrical Demolition

p. Electrical Plan

q. Lighting and Ceiling Plan

r. Special Systems Plan (IT, Security, Code Blue, Nurse Call, etc.)

G. Incorporated References: The following Department of Veterans Affairs, Office of Construction and Facilities Management, information is incorporated within the SOW by reference, and can be found on the VA web site at http://www.cfm.va.gov/ Master Specifications; Design Guides; Design Manuals; Standard Details; Design Alerts; and Quality Alerts. Specifically, design shall be in accordance with Pharmacy Design Guide dated April 2018 and the HVAC Design Manual dated November 1, 2017. Design submissions shall follow applicable requirements in A/E Submission Instructions for Minor and NRM Construction Program dated November 2008.

Location: Omaha VA Medical Center Date / Time: TBD

B. All Offerors, consultants, subcontractors, manufacturers and suppliers are invited to attend. The following agenda is furnished for this meeting:

*Please note that attendance for the pre-proposal conference and/or the site walkthrough is voluntary.

A4. Permit Requirements: The D-B Contractor is responsible for obtaining all permits and approvals necessary to complete the project, prior to starting Construction.

A5. Selection Criteria (This section shall be removed after award.)

A. In accordance with FAR Part 15 The Government intends to award a contract resulting from this solicitation to the responsible Offeror whose proposal represents the best value after evaluation in accordance with the factors in the Two-Phase Design-Build solicitation. Responsibility determination will be made in accordance with FAR 9.1, Responsible Prospective Contractors.

B. Evaluations: All Phase I and Phase II proposals shall be subject to evaluation by a team of Government personnel. In Phase I of the Two-Phase Design-Build process, Offerors will submit a Phase I proposal in accordance with the three (3) evaluation factors listed in C.3. Upon receipt of the Phase I proposals, the VA team will evaluate and determine the highest qualified Offerors based on their Phase I proposal submissions. The Phase I proposals will only be evaluated on the three (3) evaluation factors listed.

C. A maximum of four (4) Offerors will be selected to provide a proposal for Phase II. The Phase II proposals will consist of both technical and price factors, which are listed in D.4. The Government reserves the right to award without discussions based on the initial evaluation of the Phase II proposals.

D. Using the tradeoff process under best value, it may be in the Government’s best interest to consider award to other than the lowest price Offeror or other than the highest Technically Rated Offeror in Phase II. All Phase II Technical evaluation factors, when combined are approximately equal to price.

B. PART II – RESPONSIBILITIES

C. PHASE I PROPOSAL REQUIREMENTS

C3. PHASE I Proposal Evaluation Factors A. The Phase I proposal shall address the following evaluation factors.

1. Factor 1, Past Performance: Shall provide a minimum of one (1) and a maximum of three (3) projects completed within the last five years (5) years similar in size, complexity and scope to this project. Projects must demonstrate an offeror’s experience as a prime contractor managing multiple subcontractors to include A-E firms if applicable. If the contractor does not possess D-B experience, provide a minimum of (1) and a maximum of three (3) projects completed by the partnering A-E firm similar in size, complexity, and scope to this project in addition to the one (1) to three (3) projects submitted for the prime contractor. For purposes of this evaluation, a relevant project is further defined as “design and/or construction completed in a clinical, hospital or other medical related use space similar in size and scope to this project.”. Project(s) shall have a minimum value of $1,000,000.00 and be 100% completed for D-B of D-B-B projects. Project(s) shall have a minimum value of $50,000 and be 100% completed for designs completed by the A-E firm in support of D-B or D-B-B projects. A maximum of six (6) projects may be submitted for Factor 1, Past Performance.

Projects submitted for the Offeror shall be completed within the past five (5) years of the date of issuance of this RFP.

For multiple award and indefinite delivery/indefinite quantity type contracts, the contract as a whole shall not be submitted as a project; rather Offerors shall submit the work performed under a task order as a project. If the Offeror is a Joint Venture (JV), relevant project experience should be submitted for projects completed by the Joint Venture entity. If the Joint Venture does not have shared experience, projects shall be submitted for each Joint Venture partner. Offerors who fail to submit experience for all Joint Venture partners may be rated lower. The Offeror’s submission should include at a minimum:

· Provide the Project Title and Description, Project Location (Physical Address); Contract Type (Example: Design-Build, Design Bid Build)

· Provide the project owner name and telephone number of the owner’s contact person

· Provide a brief description of the scope of work

· Provide project prime contractor and major subcontractors

· Provide project statistics including start and completion dates (original vs actual) and project cost (original vs actual). If original vs actual completion dates and project cost differ, please explanation as to why they differ.

If a completed past performance evaluation is available in the Past Performance Information Retrieval System (PPIRS), it shall be submitted with the proposal for each project referenced for Past Performance. If there is not a completed past performance evaluation available in PPIRS, then the Offeror shall submit a Past Performance Questionnaire (PPQ) (reference Attachment 7) for each project referenced for Past Performance. The Offeror shall notify their client that the PPQ shall be submitted via email to the Government’s point of contact, Samantha.Mihaila@va.gov. If the Offeror is unable to obtain a completed PPQ from a client for a project before proposal closing date, the Offeror shall complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project. The Government may make reasonable attempts to contact the client noted for that project(s) to obtain the PPQ information. However, Offerors should follow-up with clients/references to help ensure timely submittal of questionnaires.

2. Factor 2, Technical Approach: Provide a brief narrative (page limitation: five pages) describing the Offeror’s method to manage the project to achieve design and construction design objectives as described in the solicitation. If the page limits are exceeded, the pages in excess of the limit will not be read or considered. Include at minimum all aspects covered in the scope of work. The technical approach section should include language that validates the offeror’s knowledge of this type of project and should not be written in general terms. The following shall be included in the narrative:

· Design Approach: Describe the techniques and methods for an efficient, effective USP 800, 797, and 795 compliant design and;

· Construction Approach: Describe the techniques and methods for this construction project to include coordination with the design packages, projected timelines and phases, coordination of work, working near a sterile environment (infection control), working in/around a Pharmacy that may maintain certain operations during construction.

· Quality Control: Describe quality control processes during design and construction phases that will lead to an effective and successful project that completes on-time and within budget.

3. Factor 3, Technical Qualifications:

a. Key Personnel: The Offeror shall provide a resume for each of the following key personnel members: Overall Project Manager, Design Project Manager, Construction Project Manager, Project Site Superintendent, A-E Field Representative and all of the identified major subcontractors. (It is recognized that not all subcontractors may be identified at the time of proposal submission.) For each resume, include name of company, name of individual, relevant listing of experience, and qualifications for each person such as specialized training, education, certifications, experience in an operational healthcare facility and pharmacy compliance experience. Please delineate approximate percent (%) of work the prime contractor will perform on this job and the approximate percent (%) of work the subcontractors (collectively) will perform on this job. Also, clearly describe the prime responsible firm (or firms if a JV) and individuals as well as the roles and responsibilities of individuals proposed as consultants and sub-contractors.

NOTE: If awarded the contract resulting from this solicitation, any deviation during contract performance from the A-E firm or personnel submitted for evaluation must be approved by the Contracting Officer. Substitutions may be approved if a form or person possesses the same qualifications as the firm or person submitted for evaluation.

b. Capability to perform: The offeror shall provide evidence of adequate total bonding capacity and available bonding capacity to accommodate the design and construction of the project.

1. Factor 1, Past Performance: Will be evaluated on recent and relevant experience as well as the quality rendered of the projects provided. If D-B experience is not applicable, the construction contractor and the A-E firm will be evaluated on relevant and recent projects to the applicable portion of the project, construction or design respectively. Past performance will be evaluated on the quality of the Offeror’s past performance with respect to the projects provided. When evaluating quality aspects that may be considered are timeliness of contract completion, adherence to contract schedules and timely submission of data deliverables, the contractor’s ability to comply with the terms and conditions of the contract, the overall quality of the work performed on the contract, the Offeror’s managerial performance, and if the reference would enter into a contract with the contractor again. Contractors without relevant past performance or for whom past performance information is not available, will be rated neither favorably nor unfavorably on past performance. In accordance with Procurement Policy Memorandum 2013-03, past performance evaluations may also be conducted using information obtained from CPARS or PPIRS and any other sources deemed appropriate by the CO. Other sources may include, but are not limited to, inquiries of owner representatives, Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the Offeror.

2. Factor 2, Technical Approach: Will be evaluated based on the offeror’s proposed technical approach for this design-build project as defined in the solicitation submittal requirements. The assessment of the offeror’s method to manage the project shall be used as a means of evaluating the offeror’s ability to successfully meet the requirements of the solicitation.

3. Factor 3, Technical Qualifications:

a. Key Personnel Experience: Will be evaluated based on the resumes provided by the Offeror. The VA will evaluate the relevant management, technical personnel and subcontractor capabilities and qualifications of the team to provide the required planning, implementation and completion of the project. The team will consider experience and qualifications such as specialized training, education, certifications, pharmacy compliance experience, and experience in an operational healthcare facility.

b. Capability to perform: Will be evaluated based on whether the Offeror has adequate total bonding capacity and available bonding capacity to accommodate the design and construction of the project.

D. PHASE II PROPOSAL REQUIREMENTS

D1. PHASE II – General (This section shall be removed after award.)

A. Phase II proposals shall be based on solicitation documents issued for RFP Solicitation Number 36E776190034 and the instructions provided by the Contracting Officer in the Phase II Notice of Offerors that they were selected as one of the most qualified Offerors in Phase I. Proposals will be in the format stipulated in Section D2. Phase II Proposal Format.

B. Proposals shall be received on or before the date specified in the Phase II Notice of Offerors.

3. Phase II proposals will only be accepted via email.

Samantha Mihaila Veterans Health Administration Program Contracting Activity Central (VHA-PCAC) 6150 Oaktree Blvd Suite 300 Independence, OH 44131

2. Commercial Delivery Services / Hand Carry (Monday- Friday, 8:00 AM to 4:30 PM (EDT)) Samantha Mihaila Veterans Health Administration Program Contracting Activity Central (VHA-PCAC) 6150 Oaktree Blvd Suite 300 Independence, OH 44131

3. Failure to furnish the required bid guarantee in the proper form and amount, by the time specified in Block 13 of the SF 1442, may result in rejection of the Phase II proposal. SEE FAR Provision 52.228-1, Bid Guarantee, of this solicitation.

D2. PHASE II Proposal Format (This section will be removed after award.)

A. Technical and Price sections of the Offerors Phase II proposals will be evaluated independently; therefore, the Offeror shall submit the Phase II proposal in two (2) Volumes (Volume I: Technical and Volume II: Price). In order that the Volume I Technical may be evaluated strictly on the merit of the material submitted, the contractor shall include NO price information in Volume I. Both Technical and Price volumes, therefore, must be labeled with the Offeror's organization, business address, and VA Solicitation Number.

B. The Offeror shall submit Volumes I and II in electronic format only. No hard copies will be accepted. Include page numbers and the company name in the header or footer of each page.

C. The Offer, including title page, detailed table of contents, and preface for Volume I Technical shall not exceed a total of thirty (30) pages in Microsoft Arial size 12 font. Volume II Price Proposal shall not exceed a total of twenty (20) pages in Arial size 12 font. Use graphic presentations where such use will contribute to the compactness and clarity of the proposal. The SF 1442, Representations and Certifications, and acknowledged amendments shall all be part of Volume II and will not count against the page limitations. The J/V documentation, if applicable, will not be counted in the page limit. The cover page, table of contents, preface, tabs, and Draft Quality Control Plan will also not be counted in the page limit.

D. Page size for proposal documents will be 8.5 x 11 inches, with 1-inch margins around the page perimeter. Pages will be single spaced. Each page shall count as one (1) page. Page formatting restrictions do not apply to drawings, but each page does apply to the page count. Excess pages will not be evaluated. Text lines will be single-spaced. A smaller font size for any graphics presented in a proposal is permitted as long as the information is legible. Fonts other than Arial are permissible in the Price Schedule, Bid Bond, or Representations and Certifications.

The Schedule may be submitted on 11X17-inch paper. Each page of the schedule will count as one page. Do not submit a double-sided schedule.

E. Offeror shall include all required Representations and Certifications; and acknowledge receiving amendments (Phase I and II) by filling out section 19 of the SF 1442 and returning a signed copy of the amendment(s) with the offer.

F. Offeror shall include their Safety or Environmental Violations and Experience Modification Rating Information as part of Volume II, including filling out ATTACHMENT 5 of the solicitation. It will not be evaluated as part of Volume II Price but will be used as part of the Responsibility Determination. It will also not count against the page limitations for Volume II.

6. Failure to provide ATTACHMENT 5 of the solicitation containing the above information, may result in a determination that an Offeror is not responsible and therefore ineligible for award.

D4. PHASE II Technical Proposal Requirements (VOLUME I) A. The Phase II proposal shall address the following evaluation factors.

1. Factor 1, Technical Solution (Volume 1):

Based on the solicitation documents, site visit, and the Offeror’s Phase I Technical Approach, provide a detailed narrative (page limitation: eight pages for detailed narrative plus two pages available for schematic layout suggestions) describing the Offeror’s technical solution to the project to achieve design and construction objectives as described in the solicitation. If the page limits are exceeded, the pages in excess of the limit will not be read or considered.

The Offeror’s narratives shall include, at minimum, the following technical areas:

· Phasing

· Infection Control

· Structural

· HVAC

· Electrical

· Commissioning of systems

· USP compliant design knowledge

· QC management and solutions

· Safety management The Offeror shall address areas of concern and describe how they will minimize risk in conjunction with the identified areas of concern. The narrative shall indicate that the Design-Build team understands the complexities of high-tech equipment site preparation and address how their approach offers constructability advantages in an operational hospital setting.

2. Factor 2, Draft Project Schedule (Volume 1): The offeror shall demonstrate their understanding of the Specification Section 01 32 16.17, Schedule for Design-Build (located in ATTACHMENT 4), by submitting a draft project schedule for design and construction of the Correct USP 800 Deficiencies – Omaha project that adheres to the requirements and period of performance outlined in the RFP.

B. The prices shall be Firm Fixed Price. The Offeror shall take care not to include remarks that take exception to the Government’s SOW/Specifications or pricing requirements or otherwise preclude the Government from evaluating the offer or render the offer as non-responsive or unacceptable.

C. If the Offeror communicates in its proposal any qualifications, exceptions, exclusions, or conditions to the proposed prices not provided for in the Offerors proposal documents, the Contracting Officer may reject the proposal and exclude the Offeror from further discussions.

B. Factor 2, Draft Project Schedule: Will be evaluated and used as an aid to help determine that the Offeror understands and can perform all required elements to complete the project in the time frame specified with limited impact, to the greatest extent possible, to the Medical Center. (The draft project schedule submitted with the offer should not be construed as the agreed upon schedule as per FAR 52.236-15, the contractor shall, within 21 Calendar days after receiving the Notice to Proceed, submit an interim project schedule which will supersede the draft project schedule. The interim project schedule will be subject to VA approval and must show the project being accomplished within the time frame specified on the SF 1442.)

C. Factor 3 Price: Will be evaluated in accordance with the process identified in the Price Schedule. The total evaluated price will be determined by the Offeror’s price for all CLINs listed. Note: The VA will look at the total evaluated price and non-price factors to determine the best value. “Best Value” means the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirements.

E2. Construction Period Submittals

E3. Project Close-Out: The DB team shall comply with the requirements in FAR 4.804 Closeout of Contract Files, for submission of final RFP as built drawings, manuals, and other documents as noted. Required as built drawings and specifications will be submitted in the same format required for the construction documents.

E4. Site Visits and Inspections: During the construction period the DB A/E shall make weekly visits to the project site when requested by the COR. The COR may also request visits for special purposes. Only registered architects and engineers thoroughly familiar with the project may make this site visit. The COR has the prerogative to determine the professional discipline(s) required for any visit. The DB A/E shall observe the construction, advise the COR of any deviations or deficiencies or solutions to issues discussed. A site inspection report which includes the purpose of the inspection, items reviewed, deficiencies observed, recommendations and additional actions required, shall be furnished to the COR within three work days following the site visit date.

F. ADDITIONAL INSTRUCTIONS, CONDISTIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

F1. Availability of Solicitation Documents:

All solicitation related documents will be published to http://www.fedbizopps.gov.

F2. SDVOSB Set-Aside:

This procurement is100% set-aside for Service-Disabled Veteran-Owned Small Business concerns. Offers received from other than Service-Disabled Veteran-Owned Small Business concerns will not be considered. All Service-Disabled Veteran-Owned Small Businesses must be listed as verified by the VA’s Center for Veterans Enterprises (CVE) (http://www.vetbiz.gov). Offerors must be verified by CVE and visible in the Vendor Information Portal (VIP) database at TIME OF SUBMISSION OF OFFERS. Failure to be BOTH visible and verified at the time of proposal submission will result in the offeror’s proposal being deemed unacceptable and ineligible for award.

F3. Technical Questions:

Questions of a technical nature must be provided in writing and shall be submitted by the prospective offerors to Samantha Mihaila. Questions shall be submitted only via e-mail to: samantha.mihaila@va.gov. The subject line must read: VISN 23 Omaha, NE USP 800 Deficiencies – Technical Questions. Oral questions of a technical nature are not acceptable. THE CUT-OFF DATE AND TIME FOR RECEIPT OF QUESTIONS IS April 29th, 2019 at 3:00 PM (ET).

F4. Amendments:

Amendments to this solicitation will be posted at http://www.fedbizopps.gov. Paper copies of the amendments will NOT be individually mailed. No other notification of amendments will be provided.