36E77619R0021-004.docx

11-01-15

SECTION 01 00 00

GENERAL REQUIREMENTS

TABLE OF CONTENTS

11-01-15 i

SECTION 01 00 00

GENERAL REQUIREMENTS

1.1 safety requirements Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

1.3 STATEMENT OF BID ITEM(S)

A. ITEM I, Site Prep for RF Equipment, Omaha: Work includes general construction, alterations, architectural, mechanical, electrical, structural, plumbing, room finishes and casework, necessary removal of existing structures and construction and certain other items, as required.

B. ITEM 2, Site Prep for RF Equipment, Lincoln: Work includes general construction, alterations, architectural, mechanical, electrical, structural, plumbing, room finishes and casework, necessary removal of existing structures and construction and certain other items, as required.

C. ITEM 3, Site Prep for RF Equipment, Grand Island: Work includes general construction, alterations, architectural, mechanical, electrical, structural, plumbing, room finishes and casework, necessary removal of existing structures and construction and certain other items, as required.

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

b. Non-PIV Identity Card (Required for Employees Acting in a Supervisory Capacity and/or Requiring Access to a Secure Area or a VA Issued Key): Employees of the contractor and subcontractors acting in a supervisory capacity and maintaining a sustained presence on site shall be designated “responsible persons” and shall require a VA issued Non-PIV Identity Card, which shall be displayed at all times when on Medical Center property. If the job requires access to a secure area within the Medical Center, the contractor shall submit the name(s) of the responsible person(s) who shall be issued government key(s).

1.6 OPERATIONS AND STORAGE AREAS

1.7 ALTERATIONS

1.8 DISPOSAL AND RETENTION

1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND IMPROVEMENTS: (NOT USED)

1.10 RESTORATION

1.11 PHYSICAL DATA: (NOT USED)

1.12 PROFESSIONAL SURVEYING SERVICES: (NOT USED)

1.13 LAYOUT OF WORK: (NOT USED)

1.14 AS-BUILT DRAWINGS

1.15 USE OF ROADWAYS

A. For hauling, use only established public roads and roads on Medical Center property and, when authorized by the COR , such temporary roads which are necessary in the performance of contract work. Temporary roads shall be constructed and restoration performed by the Contractor at Contractor's expense. When necessary to cross curbing, sidewalks, or similar construction, they must be protected by well-constructed bridges.

1.16 COR’S FIELD OFFICE: (NOT USED)

1.17 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT

D. Any damage to the equipment or excessive wear due to prolonged use will be repaired replaced by the contractor at the contractor’s expense.

1.18 TEMPORARY USE OF EXISTING ELEVATORS

1.19 TEMPORARY USE OF NEW ELEVATORS: (NOT USED)

1.20 TEMPORARY TOILETS: (NOT USED)

1.21 AVAILABILITY AND USE OF UTILITY SERVICES

1.22 NEW TELEPHONE EQUIPMENT: (NOT USED)

1.23 TESTS: (NOT USED)

1.24 INSTRUCTIONS

1.25 GOVERNMENT-FURNISHED PROPERTY

1.26 RELOCATED EQUIPMENT: (NOT USED)

1.27 STORAGE SPACE FOR DEPARTMENT OF VETERANS AFFAIRS EQUIPMENT: (NOT USED)

1.28 CONSTRUCTION SIGN: (NOT USED)

1.29 SAFETY SIGN: (NOT USED)

1.30 PHOTOGRAPHIC DOCUMENTATION: (NOT USED)

1.31 FINAL ELEVATION Digital Images: (NOT USED)

1.32 HISTORIC PRESERVATION

Where the Contractor or any of the Contractor's employees, prior to, or during the construction work, are advised of or discover any possible archeological, historical and/or cultural resources, the Contractor shall immediately notify the COR verbally, and then with a written follow up.

1.33 VA TRIRIGA CPMS

1.33 project closeout – contractor submittals A. Phased Projects: Within 30 calendar days of the completion (beneficial occupancy by the Government) of each project phase, and prior to requesting final payment for that contract phase, the Contractor shall submit a single printed copy of all installation, equipment, material, system, warranty, testing, and certification documents as required by the various sections of these specifications.

1. Each phase submittal shall be organized into three major divisions

a. Manufacturer Data and O&M Manuals

b. Test and Certification Reports

c. Warranties Documents in each division shall be collated by specification section (Master Format 2004 (MF04)).

2. In addition, the contractor shall provide a comprehensive list, in table form, of all installed equipment and controls, that shall include the following information for each piece of installed equipment:

a. Equipment Category

b. Equipment Name

c. Equipment Manufacturer

d. Date of Manufacture

e. Date of Installation

f. Model Number

g. Serial Number

h. Location Installed (e.g., room number (or closest room number for equipment installed in corridors), floor mounted, wall mounted, ceiling mounted, above ceiling, etc.)

3. The phase submittal shall also include a comprehensive list of all sub-contractors involved in that phase of the project, a summary of the work each sub-contractor completed, and a contact name, phone number, e-mail, and street address for the contractor and each sub-contractor.

4. Each phase submittal shall be provided in an indexed (with index tab dividers) three-ring binder or binders. Binders shall be white, not less than 1” and not greater than 3” spine width, appropriately sized for the documents provided, and labeled with the VA Project Number and Name, Contract Number, Phase Number, and Date on the front cover and spine.

B. Electronic Submittal: Within 30 calendar days of project completion (beneficial occupancy by the Government of all contract phases) and prior to requesting final payment, the Contractor shall provide to the COR two (2) copies of a single, indexed (by specification section, Master Format 2004 (MF04)), searchable, electronic PDF document containing all installation, equipment, material, system, warranty, testing, and certification documents as required by the various sections of these specifications.

1. Electronic document shall be organized into three major divisions:

a. Manufacturer Data and O&M Manuals

b. Test and Certification Reports

c. Warranties Information in each division shall be collated and indexed by specification section (Master Format 2004 (MF04)).

2. The electronic submittal shall include a comprehensive list, in table form, of all installed equipment and controls, that shall include the following information for each piece of installed equipment:

a. Equipment Category

b. Equipment Name

c. Equipment Manufacturer

d. Date of Manufacture

e. Date of Installation

f. Model Number

g. Serial Number

h. Location Installed (e.g., room number (or closest room number for equipment installed in corridors), floor mounted, wall mounted, ceiling mounted, above ceiling, etc.)

3. Electronic submittal shall include PDF floor plans with annotated locations of all installed equipment and controls.

4. Electronic submittal shall include a list of all sub-contractors involved in the project, a summary of the work completed by each sub-contractor, and a contact name, phone number, e-mail, and street address for the contractor and each sub-contractor.

5. Electronic submittal shall include a list of training required by the various specification sections, the date training was provided, the name of the company employing the trainer, and the trainer’s name and position title.

a. Training certificates shall be provided for all training provided by the Contractor and Subcontractors and shall include:

(1) A brief description of training provided, including the equipment or system that was the subject of training.

(2) The name of the company/companies employing individual providing training.

(3) The name and position title of the individuals providing training.

(4) A list of training attendees.

All training certificates shall be signed by the Contractor’s Representative (Project Superintendent or Project Manager) and the COR prior to submittal.

6. Electronic submittal shall be provide on CD or DVD media, with case, and labeled with the VA Project Number and Title, Contractor Business Name, and Address.

C. Printed Submittal: Within 30 calendar days of project completion (beneficial occupancy by the Government) the contractor shall provide three (3) printed copies of all the information provided in the electronic submittal. Printed copies shall be provided in an indexed (with index tab dividers) three-ring binders, and shall be organized in the same manner as the electronic submittal. Binders shall be white, not less than 1” and not greater than 3” spine width, appropriately sized for the documents provided, and labeled with the VA Project Number and Name, Contract Number, Phase Number, and Date on the front cover and spine.

APPENDIX A TO SECTION 01 00 00

INSTRUCTIONS TO CONTRACTORS

The information in this addendum summarizes key requirements necessary for successful project completion, and clarifies the government’s expectation on when such requirements must be provided. This addendum provides supplemental information and does replace or supersede the requirements in the specifications.

In accordance with the requirements of these specifications, the contractor shall provide the following documents, documentation, and services to the government by the time indicated:

Required Before Notice to Proceed: Issuance of a Notice to Proceed by the government is conditioned on the receipt, review, and acceptance of the following.

Safety Plan: The contractor shall provide a written safety plan, approved by the CO and COR. The plan shall designate a Safety Manager for the work, along with their qualifications, and shall include, but is not limited to, the frequency and format of regular Safety Meetings, the identification of risks specific to the work being performed, and a risk mitigation plan for all identified risks. The safety plan shall include measures that will be taken by the contractor to ensure the safety of contractor and sub-contractor employees, VA staff, patients, and members of the public.

Security Plan: The contractor shall provide, and have approved by the COR and CO, a written plan for safeguarding the informational and physical security of government assets. The plan shall include a list of individuals that will require government keys during the performance of work, the secured areas of the Medical Center (e.g., mechanical rooms) that the contractor will need to access during work, and the method the contractor will employ to ensure that all government keys are returned to the COR when they are no longer needed or at the completion of work. The security plan shall also address the security of the work site, government owned equipment in areas under the contractor’s control, and of contractor owned material, supplies, tools, and equipment.

Infectious Control Plan: In accordance with the Infectious Control Risk Assessment conducted by the government and provided to the contractor, the contractor shall provide a written plan, and have it approved by the COR and the VA Infectious Control Coordinator, of the methods that will be used to ensure effective infectious control processes at all times during the performance of work.

Material and Debris Management Plan: In accordance with these specifications, the contractor is required to maintain a work site that is free of debris and clutter. The contractor shall provide, and have approved by the CO and COR, a written plan for the delivery and storage of material required for the performance of work. Additionally, the contractor shall provide a written Debris Management Plan providing the method and frequency that debris will be removed from the work site, whether an on-site dumpster will be required, method for preventing blowing debris for any debris temporarily placed in a dumpster, and the estimated schedule for removing debris from government property.

Note: The Safety Plan, Security Plan, Infectious Control Plan, and Material and Debris Management Plan may be submitted as a single document.

Key Personnel Contact Information for the Contractor and Subcontractors: The contractor shall provide a list of key contacts for the project, and shall include office numbers for the contractor and all subcontractors, as well as names, mobile phone numbers, and e-mail addresses for all supervisory contractor and sub-contractor personnel (Project Managers and Site Superintendents).

Cost Loaded Critical Path Method (CPM) Construction Schedule: The contractor shall provide, and have approved by the CO and COR, a construction schedule in accordance with the specification requirements. The schedule will be developed using CPM software (e.g., Microsoft Project) and identify links of dependency between work tasks (i.e., tasks that must be completed before follow-on tasks can be accomplished) so that the critical path for project execution is clearly identified and actual progress against the schedule can be evaluated. The schedule shall correlate line item values in the Schedule of Values to the project schedule.

An acceptable CPM schedule will:

Organize the schedule into tasks and sub-tasks for clarity.

Avoid combining multiple tasks into a single task, especially when dependencies exist between tasks that the contractor is considering combining into a single task. In general, tasks which are scheduled for one or more days, or which combine multiple trades or subcontractors, should be divided into separate tasks in the schedule.

Include sub-contractor work as separate tasks or sub-tasks in the schedule.

Identify float associated with the performance of schedule tasks (i.e., early/late start and finish).

Approved Submittals: The contractor shall have approved submittals for all material, installation methods, shop drawings, etc., required for the first 30 days of the contract performance period before the government will issue a Notice to Proceed. Additionally, the contractor shall provide submittals required for the first 60 days of the contract performance period and provide, and have approved by the CO and COR, a schedule for all future submittals before the government will issue a notice to proceed.

Employee IDs: In accordance with the requirements of the specifications, the contractor shall obtain appropriate VA IDs for all employees before the government will issue a Notice to Proceed. Additionally, the contractor shall provide the employee information required by the specifications to the COR not less than 2 weeks prior to new employees or sub-contractor employees starting work on site, and shall obtain appropriate IDs prior to those employees being permitted to work on VA property.

Required Before Starting Work on Site:

Permits: When state or local government permits are required by the specifications or drawings, the contractor shall obtain such permits and provide a copy to the COR prior to starting work on site.

Inspect Area of Work: The contractor shall conduct a thorough survey of existing structures, finishes, installations, government owned equipment, and grounds in the area of the work with the COR and document any existing damage prior to starting work on site.

Key Issue: Responsible personnel identified by the contractor shall obtain a Non-PIV ID and government-issued keys before the…