36E77619B0015-0006001.pdf

SOLICITATION # 36E77619B0015 PROJECT NAME: Salisbury 5th floor Medical Surgical Floor

TECHNICAL QUESTIONS AND VA RESPONSE TRACKING SHEET

ITEM

NO. QUESTION GOVERNMENT RESPONSE

1. What is the approved path for removal of both abated materials and demolition as well as bringing new materials into the building for phase 1 work? There does not appear to eb access to the elevators.

There is access to a service elevator. However, all demoed material should be trash shoot to a dumpster. And material is usually boomed through a window.

The elevator is not a main path.

2. Will specific elevator be designated for demolition and materials being brought into the building?

NO

3. Will stocking of the job and removal of materials be designated as “OFF HOURS” work? If this is correct, provide hours for this to occur

Not necessarily, however if ICRA becomes an issue, contractor can be banned from using the elevator.

4. Can pre-bid meeting notes be issued? All questions were to be submitted in writing so there are no “notes”.

5. Can exterior window(s) be removed for trash removal? Provide location of this? If window can be removed, are the windows interior or exterior glazed?

Yes, interior glazed. Location will be provided after award during mobilization coordination.

6. Provide distance from 5th floor to grade

46’ estimated, contractor to confirm

7. Provide location of trailer / dumpster area for GC use.

TBD

8. Define ICRA level to be adhered to during the construction period. See Project Manual.

9. What is the existing deck height above? 12’ estimated, contractor to confirm

10. Documents reference “Appendices”? Please review and provide these for review and distribution In the Spec Book the word “Appendix” appears twice; once in section 028211- 6 which is a reference to code book, the second in section 280500-21 which is in reference to the TAB report that require and its “appendices”. Both references are of the contractor’s responsibility.

11. Interior signage specification is not found. Please advise and issue as required

N/A

12. Mechanical drawing M104, note 6 calls for concrete mechanical pad to reduce unit vibration transfer to building. What is specification for concrete. Note that this will be extremely expensive to get onto the roof as it probably will need to be pumped. Can mechanical engineer provide unit with additional vibration isolation and curbing to eliminate and thereby remove concrete from specification? This unit also was one of the units which I addressed for additional structural supports per the earlier email.

See Note 6 on page M104. Concrete Pad or Manufacturers’ requirements.

Pumping 2.6 cu ft of concrete.

13. Sheet G002:

o Note 21 refers to locker room bench. Provide both locations and specification o Note 25 calls for 24 x 36 white board. Provide locations and basis of design specification.

TBD by Interior Design and usually provided

14. Headwall / millwork questions:

o Is edge-banding required at cabinetry?

o Drywall soffit runs into cabinetry – assuming we run our cabinetry to the higher height and ceiling contractor interfaces with our headwall panel? Or can the soffit back up and start at end of cabinet? (NOTE: see picture above moving face of soffit back.)

Headwall provided by the VA and installed by Contractor. Contractor is to coordinate, supply and install all med gas, valves, electrical connections and devices and work boxes associated with and part of the headwall.

Millwork to have edge banding.

15. Assuming laminate for headwall material? Is this correct? If correct specific laminate selection required

Headwall provided by the VA and installed by Contractor. Contractor is to coordinate, supply and install all med gas, valves, electrical connections and devices and work boxes associated with and part of the headwall.

Millwork to have edge banding.

16. • Roofing (Approx. 14-16 months ago there was a building reroof project bid). Note the following questions:

o Did the re-roof of the building occur ? If so, do you know who the contractor for the roof was that did the work and who is manufacturer of the materials?

o If known, does the owner have a warranty? By NC law the Roofing Contractor has 2 years of liability for the roof, it would be improper for any other roofer to do work on the building of it is within the 2-year period, we also would need to know the holder of the Roofing warranty to make sure we could do the work under the terms of the coverage.

• Roofing request for alternate roofing: Roofing per Division 7, Section 07 54 16 as currently specified is Fibertite unit and is proprietary per ASTM 6754. Can alternate roof similar to Soprema Sentinel P150 be utilized per ASTM 4434 and attached information? Note the following:

o Proposed substitution has been fully investigated and determined to be equal or superior in all respects to specified product.

o Same warranty will be furnished for proposed substitution as for specified product.

o Same maintenance service and source of replacement parts, as applicable, is available.

New roof has been placed. Any work that involves the roof must be completed by Benton Roofing.

17. o Proposed substitution will have no adverse effect on other trades and will not affect or delay progress schedule.

o Proposed substitution does not affect dimensions and functional clearances.

• Sprinkler questions:

o Possible to obtain a recent fire pump test from the VA for this building with a key plan showing the location of same.

Any existing drawings showing the existing fire protection standpipes (and area of renovation)

Will be provided at a later date.

18. I see in the specifications HSI is called out in the Basis of Design for the Stickman Utility Module. Upon review of the Headwall drawing elevation with the representative, we do not know if the Stickman Utility Module would lend itself to match the elevation drawing provided as this product does NOT have removable panels. In my discussion with HIS, they would have either the “Compass” or “Array” systems which do have removable panels. There is a price difference in these three products and they have used both of the “Compass” or “Array” systems in other facilities

Headwall provided by the VA and installed by Contractor. Contractor is to

19. The only reference I can find to any materials which may need abated is Lead based paint.

It is referenced in 01 74 19-2 (page 143) and 09 91 00-5 (Page 331) of the specifications they refer you to 02 83 33.13 which is not enclosed in the manual.

Please identify where the materials are (drawing page or spec section) so a quote for the testing and abatement of these material can be obtained from properly licensed contractors.

Also has a phase 1 report been completed? If so forward the phase 1 report with the test results so we are able to obtain quotes

Asbestos report has been included in the Contract Documents.

20. In Section 2.7 BID SUBMISSION of the Solicitation on pages 7-9 it lists all required submission documents, however, on page 43 of the Solicitation it states that there is an attachment called “Past Performance Questionnaire.” Nowhere in the Solicitation does it mention that a PPQ is to be submitted with our bid. Please confirm that offerors are not required to have past performance questionnaires filled out and submitted with the bid packages.

PPQs are NOT required.

21. If the PPQs are to be submitted with our bid, please provide further instruction on what types of jobs should be submitted, how many PPQ’s need to be submitted, and can CPARS Evaluations be submitted in lieu of PPQs.

PPQs are not required.

22. Is the contractor to provide a commissioning or will the VA provide a CxA and the contractor will schedule and coordinate the VA appointed CxA?

No Commissioning will be required.

23. In the specifications, it states that work is to be performed during weekends and holidays and in another area, it suggests that we are to assume night work. Please confirm work will be able to be performed during normal business hours with special considerations to noise and vibrations, and that night, weekend and holiday work are only necessary to be scheduled when an interruption in service to the medical center needs to be planned.

The Salisbury VA is a 24-7 active medical facility. Patient quiet hours are 7pm-8am. Weekend and holiday work may be required to meet schedule.

24. Page 01 00 00 -1 of the Specs states that “Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for renovations to Operating Rooms on 4th and 5th Floors of Building 2 as required by drawings and specifications.” Is this the correct description of the project? There is not any OR rooms on this project and all work appears to be taking place on the 5th floor and Roof.

Regarding this project the is no work associated with the OR nor ongoing work on the south wings.

25. Operating rooms will be used during demo and construction. VA OR work hours are 7:30 am to 5:00 pm M-F. Quiet hours follow. Contractor to schedule work accordingly. Weekend and holiday work is assumed.

Weekend and Holiday worked to be scheduled and approved with VA COR. Noise and vibration will be closely monitored and tested.” Please confirm this does not apply to this project.

This portion DOES NOT apply to the 2-5 Med Surg (Beds) project.

26. Can you please provide the previously completed abatement report to the bidders, if one is available?

There is an asbestos report include within the Contract Documents.

27. Prior to the renovation of the area, we will conduct a survey to obtain actual quantities for materials that must be abated. For basis of bid, however, how would you like offerors to quantify areas limited by the physical constraints imposed by occupancy of the buildings and accessibility to ACM?

There is an asbestos report include within the Contract Documents.

28. Are offerors to include pricing in the base bid for only the quantities in section 1.1.2 EXTENT OF WORK A. & B. on 02 82 11 – 1 of the specifications?

Please see price schedule for Bid items

29. Sheet A415 Key Note 5 says “Headwall Cover and Bed provided by VA and installed by the Contractor,” however, on sheet AQ101 Equipment Plan it states that in both the Bariatric and Patient Room(s) (typ) that “Headwall Fabricated, General, 1 Bed” are “CC – Contractor provided contractor installed.” Please clarify if the contractor is to furnish and install the Headwalls.

Headwall provided by the VA and installed by Contractor. Contractor is to

30. Sheet A701 Note A says “See sheets A801 and A802 for Finish Information,” however, there is no A802 in the set provided. Is Note A on sheet A701 supposed to be referencing A601 & A602?

YES

31. Please confirm that all existing doors that are to remain are to be cleaned and refinished on both sides and the HM frames to be repainted per sheet G002 Plan Key Note #20.

32. If existing doors to remain are to be refinished and painted, please provide the material of these doors.

WOOD

33. Please confirm that patient lifts are to be furnished and installed by the contractor.

YES

34. Sheet A105 shows Keynote 1 (modular casework – VA Supplied and VA Installed) in Patient Rooms (typical) and Bariatric Room (typical) as being the writing desk, wardrobe closet and vanity lavatory. Is this correct?

Yes- Also reference A451

35. Sheet A105 Keynote 2 is Built-In Casework (by contractor to furnish and install) as being only the Lavatory and cabinet under sink in the Patient Bathrooms (typ) and Bariatric Bathrooms, Staff Lounge, Nourishment and in the Western corridor 5042C. Please confirm.

Reference A451 and A452

36. Is there any other Built-In Casework required to be furnished and installed by the contractor, as it is unclear from the conflicting information on the Equipment Floor Plan on AQ101.

Reference all floor plans, A451 and A452

37. Can the A/E please revise sheet AQ101 and provide a new one to the contractors with the correct delegations for the equipment that is reflected in the prior sheets, as it appears that the delegations on this sheet are not consistent with the rest of the drawings.

AQ101 takes precedence

38. Sheet A701 on the Floor Finish Legend, please define CPT and provide information on manufacturer as this is not on the Room Finish Schedule.

Shaw Mica Tile – Hematite 18”x36”

39. Elevation 3 on Sheet A451 indicates a detail 3 section on A506, however, there is no A506. Please indicate where this can be section located.

1/A504

40. Sheet A405B Note 1, which is modular casework - VA supplies and VA installed, is pointing to the Telemetry 5135 behind the Nurse Station.

However, this information is contradicted on Sheet AQ101 as it states that the Counter Plastic Laminate Top shown is “CC” Contractor Furnished and Installed. Please provide clarification.

AQ101 takes precedence

41. Please provide elevation for Staff Toilet, as there is not one in the set. N/A

42. Sheet A505 Detail 1 and 8.

a. Detail 1 calls for Waterproof Troweled Epoxy Base and Epoxy Floor Resin (Res-1). Are shower floors to be Epoxy Resin Floors? If so, please provide spec for this as none was provided in the Specs and no reference to this on the finish schedule of the drawings.

b. The floor schedule calls out the toilet and shower area to be PT-2 which is 12” X 12” mosaic tile sheets. Provide clarification on the shower/toilet flooring material in Patient bathrooms.

PT - Daltile Dignitary for showers

43. Please provide drawings for the ICU area on the 4th floor so that we can accurately plan the above ceiling work that will serve the 5th floor.

ICU Plumbing dwgs are provided See PD101 & 102, PL101

44. It was discussed at the site visit that the contractor duration may extend from 18 months to 24 months. It was clarified in Amendment 1 that no construction can take place until January 2020 but that an administrative NTP would be issued for submittal purposes and ordering. Is it correct to assume a period of performance of 540 calendar days from January 1, 2020?

The PoP did not change and is 540 calendar days from issuance of the notice to proceed.

45. Please provide ceiling heights from floor to ceiling grid and ceiling grid to deck height.

See Room Finish Schedule

46. On the Demolition Drawings, please delineate the material of each existing wall type and floor material that are to be demolished as we were unable to go into each room in the existing Women’s Clinic and Urology Center to determine the material that needs to be demolished.

Block walls and Plaster, VCT tile most floors. Wet areas ceramic tiles.

47. Amendment 1 provided a revised phasing plan. How much time does the government want for inspection of Phase I prior to turnover of the space?

This is the contractor inspection time to document existing condition of NIC area with the phase. Government is just required to be present for the initial one, then called as others thing arise.

48. For scheduling purposes, can you please provide the needed durations to turn over Phase I work and clear Phase II for construction.

Plan for two weeks – which would be punch items period of Phase I.

49. Are the existing automatic bi-folding security storefront doors in the corridors to remain or be removed as part of this project?

See AD105 and A405A & B

50. Who is to provide lockers in locker room 5120, Millwork contractor or separate vendor?

Contractor provided The hospital currently has Penco Vanguard lockers Penco part # A1030

51. Are the ADA vanities to be veneer as specified and sit beside p-lam casework or p-lam casework throughout project?

Patient Room Vanities to be Solid surface VA

52. Who provides wardrobe casework in patient rooms? They are shown on the patient room elevations but crossed out on the section views of casework.

Ref to Dwgs A105 note 1

53. Please confirm that quartz tops are in the patient bathrooms and SS1 to be used in the patient exam rooms?

Ref to Dwgs 15/A502 which is (SS-2) on dwg A601.

54. Would you please provide an elevation for room 5031? No elevation req’d

55. Please provide a detail for windowsills.

See A351

56. Please indicate the rooms that will be receiving patient lifts.

All according to the dwgs A415

57. The drawing says connect pipelines to headwalls. Is this a single wall outlet or an actual headwall that is prefabbed and mounted to the wall? If it is a single wall outlet, what style is required?

Headwall provided by the VA and installed by Contractor. Contractor is to

58. What is the existing fire alarm manufacturer? Notifier

59. Please verify the materials to be used for the patient bathroom vanity tops.

60. The drawings show the vanities are Corian Quartz but have a solid surface bowl specified and use the term "Integral". It isn't possible to create an integral bowl like this in quartz. Normally a quartz vanity would have a porcelain bowl like a Kohler 2210.

61. Is this project sales tax exempt? If the project is sales tax exempt can the government provide a sales tax exemption certificate?

Submit a proposal that includes all applicable taxes in accordance with FAR 52.229-3. If the state offers a tax exemption on building materials for contractors making purchases on a tax-exempt entity’s behalf, the exempt taxes should not be included in the proposal.

62. Will the Government provide comprehensive written badging requirements for the project if badging is required?

Badging is required. Two form of ID, Neg TB, OHSA 10hr (30hr for foreman and Superintendent), & Flu shot

63. Where will the designated parking area be for workers accessing the construction site?

That is determined at the time of Mobilization

64. Will the government accept the use of the industry leading Procore Project Management software as the primary submittal and data tracking tool for this project? The software is compatible with the VA’s networks and is currently in use at many VA locations.

Submittal Exchange is preferred but Procore has been accepted previously.

65. During construction in an area where the ceilings or fire suppression system will be disrupted, will NFPA 241 apply? Will the government require additional security measures beyond NFPA code such as fire watch, temporary fire alarms, adjustments to sprinkler heads, etc.

The fire suppression system may only down for 10 hrs before a fire watch is required. Detectors and alarm device shown remain in operation unless pre-authorized work is being performed.

66. Does the Government have a fire alarm servicer that they currently work with? What is the name and contact information of the person or persons that will need to be coordinated with for security and fire alarm and suppression systems work and/or disruptions?

Salisbury Fire and Appliance Inc.

Todd Taylor - Office 704-633-8891, Cell 704-402-2522 ttaylor@sfafire.com

67. Has the work area been checked for asbestos? See Spec 02 82 11

68. What is the Governments’ policy if asbestos products are encountered during construction?

See Spec 02 82 11

69. Does the Government currently have a 3rd party testing service for those items requiring testing or is the contractor free to locate and hire applicable testing firms?

See Spec 01 00 00 FNR is the site preferred

70. Who is responsible for the utility locations? Contractor to coordination with government staff.

71. Due to current potentially significant tariffs being placed on the importation of building materials such as wood or steel by the current Presidential Executive Branch, if a tariff is placed after bid time and before award will the government consider a price escalation on a contract value for products such as steel or wood should the executive branch levee tariffs effecting such materials? Most of these materials would still have been Buy American compliant as the tariffs would increase pricing on all steel or wood materials, regardless of origin.

This is highly unlikely because there will be very little time between bids received and award.

72. Describe any and all tasks that may be required for this project as it relates to infectious control?

HealthCare ICRA is the standard followed

73. What is the level of infectious disease control rating for this site? That is determined at the time of Mobilization, plan for the highest.

74. Can the sign-in sheet for the site visit be published prior to the bid date? Site Visit Sign in Sheet will be posted with the amendment to the RFI’s

75. Is a dedicated SSHO or QCM required for this project or can these positions be dual hatted with another onsite position?

We have allowed this, however their competencies to preform those duties will be required.

76. Is there any phasing required for this project? Yes-see drawings and addendum

77. Are there restrictions on the work hours? Typical construction hrs are 7:30a to 8 pm

78. Which company is responsible for the HVAC controls on this project and who is the point of contact for this company?

Siemens

79. Who is the preferred company for the patient lifts? The hospital currently has Barrier Free lifts throughout.

80. Who is the preferred company for the patient service walls? Contractor is only providing infrastructure and trim out, coordination during construction.

81. Wall types on sheet say to use 2 different wall types. One that it says to use does not have a detail. Please clarify Wall types are detailed on A501

82. Window shades, there is a spec for window shades, however, none are shown on the drawings. Are there Window Shades on this project? If so, please provide info.

No Window shades spec section invalid question

83. Please provide detail, elevation, etc. for Room #4 5052 Isolation Room w/Ante Room and Room.

Details provide for typical room, unclear what else is needed.

84. Is Room #13 5022 on Drawing A105 considered a typical patient room?

Yes, since it is not labeled as a Bariatric

85. Sheet A415 Toilet Accessory Schedule states that the “H Thermal Pipe Shield” is to be furnished installed by the contractor, however, the lav shown in this patient rooms is to be furnished and installed by the VA. Therefore, there will be pipe to shield. Please clarify if “H Thermal Pipe Shield” is to be furnished and installed by the contractor.

86. Sheet A415 shoes each bathroom as having one (1) “R: Up-Swing Grab Bar” in each patient bathroom, but there are two (2) steel tube grab bar supports for the up-swing grab bars shown in each patient bathroom. How many Up-Swing Grab Bars per patient bathroom are required?

2 per the dwgs that are clear on A415 & A451

87. There are a lot of contradictions between the finish schedule and the finish plan A701. For example, there are three rooms showing on A701 that show carpet but on the finish schedule are LVT.

Additionally, patient isolation room and ante room show ceramic on the finish plan but are LVT on the finish schedule. Several rooms show sheet vinyl on the finish plan and LVT on the finish schedule. Please clarify.

The finish schedule takes precedence

88. Sheet A105 Note E states that “All new walls are partition Type GA3 UNO,” however, Note G on the same page states that “All new walls shall be Type GC4 unless noted otherwise.” Please clarify.

GA3 does exist in this contract GC4 is the Typical.

89. Sheet A501 Partition Types: There is no wall Type GA3. Are all new walls to be Type GC4 UNO?

Duplicate question

90. Windowsills: Please confirm both existing are to remain and there are no new windowsills to be provided by the contractor.

See dwgs A351

91. Please provide a Partition Type Detail for the “1-Hour Rated Smoke Wall” shown on Sheets A405A and A405B.

Wall type GC or GP are rated smoke walls

92. Elevations of the patient baths on Sheets A451 & A452 have conflicting information regarding the type of tile to be used than what is on the Finish Schedule on Sheet A601. Please clarify which tiles are to go on the walls of the patient baths.

The finish schedule takes precedence

93. Are cubicle curtain tracks in each of the patient rooms provided and installed by the contractor or the VA?

A415 there are called out to be in the contract.

94. Window Shades? Are there any? N/A

95. Is a crash rail required on this project as there is no detail stating that there is any on the drawings?

Spec Sect 10 26 00 and Dwgs A502

96. Please indicate where fire extinguisher cabinets are to be located and indicate in locations on the drawings.

By NFPA code

97. Please note that the door schedule page A611 and the floor plans for certain doors does not match up.

Plan shows a door with glass vision / sidelight and the schedule does not reflect this This is a cost impact issue

Door schedule to take precedence

98. I noticed that the room blow ups and information drawings are missing information / blow ups etc. for Patient Rm #4 / Isolation, Patient Rm #5 / Bariatric and Patient Rm #13.

These rooms are NOT accounted for on the Enlarged Patient Rm Floor Plans sheet A415

Duplicate see Q3 & 4

ITEM