Attachment 01_Position Description (Materials Coordinator) DRAFT.docx

ATTACHMENT XX – POSITION DESCRIPTIONS (DRAFT)

The below table identifies position description for the DLS contract. For each category, provided is a description of anticipated tasks, minimum education and experience requirements, and the service groups for which the labor category may be used (identified with an X).

· Shall review and prepare workflows, staffing requirements, and action plans that meet the DLS and SDC standards for productivity, quality assurance and customer service.

· He/she shall meet regularly with government supervisory warehouse team(s) to analyze productivity, including quality assurance, inventory control, logistics, floor productivity, shipping, receiving and order fulfillment.

· Will work with government personnel to adjust staffing levels and/or work procedures to accommodate resources allocated to operate warehouse operations.

· Maintains current and accurate files and records and prepares periodic and special reports.

· Weekly Production Report: The On-Site Program Manager shall validate all work performed by signing off on production summary documents.

· The program manager will be responsible to ensure that all contract staff are up to date and compliant with all necessary and required VA Trainings as well as required certifications for operating warehouse equipment.

· When requested by the COR, the contractor shall provide a summary of duties performed/accomplishments for each employee by close of business to the CO, the last duty day of each week. The report shall detail the number of orders and items shipped by warehouse.

· Each warehouse report shall specify the orders and items shipped by commodity and type of order, completed in excel spreadsheet. The numbers will be available from our VistA program.

· Additionally, this contractor representative shall remain on site while the effort is being performed. The contractor representative shall have full authority to act for the contractor on all matters relating to the daily PWS requirements to include coordinating with the COR in performing work on individual, managing, and assigning work to contract employees; and managing contractor’s employee leave, schedules, timecards, etc. Comply with all government policies.

· The Program Manager is required to comply with government policies and legal guidelines, and help to maintain a safe, orderly work environment and meet performance standards for production and quality assurance.

Strong knowledge and experience in inventory management, logistics, supply chain operations and receipt of goods, storage, order fulfillment and distribution/shipping.

Strong decision-making skills Proficient in the following: inventory software and systems; Microsoft Windows 10, Microsoft Excel; Microsoft Office 2010 or latter; data entry; and typing skills.

Requires Tier 1 Background Investigation (BI).

· Trains Material Coordinators

· Assigns work based on priorities, selective consideration of the difficulty and requirements of assignments, and the capabilities of the employees ensuring work is timely, and

· Complies with DLS standards and all transactions are accurate.

· Maintain records, document necessary information and utilize reports to warehouse project status.

· Identify areas of improvement and collaborates with government personnel to enforce operating instructions and safety policies.

· Monitors and reviews work, gives employee feedback on performance and conducts performance appraisals.

· Participates in interview panels and recommends selection of candidates.

· Comply with all government policies.

Additional duties comprise of but not limited to:

-Ensuring order drops are accurate, 90% accurate rate, correct tasks at right time, performing functions timely, accurately and meeting performance standards.

- Identifying issues/concerns and reporting to On-site Program Manager.

- Resolving/implementing new procedures, resolving conflicts, consulting with govt. personnel, CO, COR, ensure proper training and documentation on file for completion of training for each MH for each specific task/area of work.

Knowledge shall be intermediate to advance in logistics with experience in supply chain management (e.g. shipping, receiving, order fulfillment processes and procedures). Conflict management skills and the ability to anticipate and solve problems. Time management skills in order to adhere to scheduling and prioritizing.

Proficient in the following: inventory software and systems; Microsoft Windows 10, Microsoft Excel; Microsoft Office 2010 or latter; data entry; and typing skills.

Knowledge of security measures and principles to prevent loss of product and control access.

Knowledge of protective clothing, safety, and hazardous material handling procedures and equipment to ensure that employees work safely, have a safe environment to work.

Ensure that health and safety meets the required standards and that risk assessments are carried out.

Ability to guide and teach employees in their duties, procedures, and policies.

Ability to monitor and discuss with the employee their performance.

Requires Tier 1 Background Investigation (BI).

Work requires regular and recurring physical exertion, such as long periods of standing, walking, bending, stooping, reaching, and similar activities in and around distribution areas on a concrete floor.