P03 - JnA - EHRM JSA-FDSS NOLA Signed_redacted_Redacted.pdf

Request for SDVOSB/VOSB Sole Source Justification Format IAW VAAR 819.7008/9 Acquisition Plan Action ID: 36C776-26-AP-2224

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Page 1 of 3 Revision: 05 Effective Date: 12/15/2025

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition

1. Contracting Activity: The contracting activity for this requirement is the Department of Veterans

Affairs, Veterans Health Administration (VHA) Program Contracting Activity Central (PCAC).

2. Nature and/or Description of the Action Being Approved:

This contract action will be a new contract. It will be a firm-fixed price construction contract.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

The Southeast Louisiana VAMC requires upgrades to support the Forward Deployed Services (FDSS).

FDSS equipment provided by Oracle Cerner and located within the VA main computer room will ensure compliance with OEHRM and OIT standards and maintain system integrity. Each IT equipment set will require a specific configuration of electrical power to be delivered to its IT cabinets, compliant with OEHRM Site Infrastructure and End User Requirements (SIEUDR) and with OIT Infrastructure Standards for Telecommunication Spaces (ISTS). The VA’s current Server room/MCR is in Building 2, Rm 4G104. All associated equipment such as the cores, A side UPS, and electrical room to pull power is also located in Building 2, Rm 4G104. The procurement is for the construction of the Forward Deployed Services (FDSS). An independent government cost estimate was prepared. The estimate is for the amount of . The period of performance is 164 days after Notice to Proceed.

4. Statutory Authority Permitting Other than Full and Open Competition: 41 USC §3304(a)(5), 38 U.S.

Code § 8127(c), as implemented by RFO 6.103-5 (Authorized or Required by Statute). COs may use the non-competitive (sole source) procedures authorized in VAAR 819.7008 (DEVIATION) or VAAR

819.7009 (DEVIATION)- up to $5,000,000. Check the specific VAAR clause used below:

(X) 819.7008 Sole source awards to a certified service-disabled veteran-owned small business; or ( ) 819.7009 Sole source awards to a certified veteran-owned small business

5. Demonstration that the Contractor’s Unique Qualifications and/or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

Statutory authority under 38 U.S.C. 8127(c) allows the CO to award sole source contracts to SDVOSBs. The contractor has been determined to be a responsible source with respect to performance and is a verified SDVOSB.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable, including whether a notice was or will be publicized as required by RFO 6.301 and, if not, which exemption under RFO 5.101(b)(1) applies:

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Page 2 of 3

In accordance with RFO FAR Part 5.101 (a), a pre-solicitation notice is not required to be posted due to the dollar value being under the $20,000 threshold. This Justification and Approval (J&A) document will be posted within 14 days after award and will be publicly available for 30 days in accordance with RFO FAR Subpart 6.301. In accordance with RFO FAR Part 5.301(a) an award synopsis is not required to be posted to GPE unless the dollar value is above $25,000.00. Currently, this project does not meet that threshold.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

Certified cost and pricing data is not required for this contract. Price analysis will be used to determine whether the offer is fair and reasonable. The contractor’s proposed price will be compared with the independent government cost estimate in accordance with FAR 15.404-1(b)(5).

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted:

The Contracting Officer (CO) consulted with the Contracting Officer's Representative (COR) to determine whether any SDVOSB contractors are currently providing services at the New Orlando VAMC, considering the scope and value of this project. Based on these discussions, it is recommended that a sole source award is suitable for this requirement. The COR advised that Coactint LLC is presently performing onsite work and has previously delivered similar projects to an acceptable standard. Vendor met the eligibility criteria outlined in VAAR 819.7003(Deviation), they are certified in the Small Business Search, and the action is below the $5M threshold.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

None. Statutory authority under 38 U.S.C. 8127(c) allows the CO to award sole source contracts to SDVOSBs.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Coactint, LLC

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

The Southeast Louisiana VAMC and PCAC will solicit future projects on the open market using the procedures in FAR Part 36.

12. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP: Contracting Officer or

Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Page 3 of 3

Samantha Mihaila Date Contracting Officer Program Contracting Activity Central

SAMANTHA MIHAILA

Digitally signed by SAMANTHA

MIHAILA

Date: 2026.09.28 13:22:54 -04'00'