36C77626Q0196.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Program Contracting Activity Central

6100 Oak Tree Blvd, Suite 490 Independence OH 44131

POINT OF CONTACT*

Contract Specialist Jessica Rogers Jessica.Rogers2@va.gov Contracting Officer Michelle Rhodes Michelle.Rhodes@va.gov

PLACE OF PERFORMANCE

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION

Request for Information (RFI)/Sources Sought Notice (SSN) 36C77626Q0196

TITLE: PR&S Court Reporter Series

**IMPORTANT: Please read this email notice in full BEFORE responding!**

I. Introduction:

The Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC) on behalf of the Office of Revenue Operations is currently conducting market research to locate qualified, experienced, and interested potential sources. Please review the information contained herein and identify whether your company has the capability and interest to provide the services required. Responses will not be considered as proposals, nor will any award be incurred by interested parties in responding to this announcement.

NAICS 561492 (size standard $19 Million) applies to this requirement. If you believe a different NAICS code is a better fit for the subject requirement, please provide that information to us as well.

The VHA is seeking interested sources (contractors) for a near-future solicitation and procurement for Court Reporting Services. Currently, no solicitation exists; therefore, PLEASE DO NOT REQUEST A COPY OF THE SOLICITATION.

Complete responses to this notice will assist the VA in determining any potential set-aside for the requirement. Not providing all information requested in the response to this notice may result in the VA being unable to determine a vendor potentially capable of satisfying the requirement and, subsequently, if the “rule of two” criteria is not met, a specific set-aside category may not be decided by the Contracting Officer.

II. Requirements:

Please see attached DRAFT Performance Work Statement (PWS). The Government welcomes comments or questions on the DRAFT PWS associated with this requirement. Please provide clear comments or questions and provide the page and section referenced for each comment or question.

III. Submittal Information:

Contractors having the skills and capabilities necessary to perform the stated requirements should submit a response of no more than 10 pages in length, single spaced, 12-point font minimum that addresses the above information. The Government will not review any other data, attachments that are in excess to the 10 pages. Please also include a cover page (not included in page limit) which includes, at a minimum, the company’s name, address, SAM Unique Entity ID (UEI) number, GSA contract number (if applicable), Point-of-Contact (POC) name, phone number, and e-mail address. Companies shall provide clear and unambiguous evidence to substantiate their capability to fulfill these requirements.

A. Past Experience: Provide the following information on a maximum of three similar projects completed within the last two-years for which the responder was a prime or subcontractor.

The name, address, and dollar value of each project The Prime Contract Type: Firm Fixed-Price, or Time and Material The name, telephone, and address of the owner of each project A brief description (no more than a few paragraphs) of each project and why it is relevant to this requirement, including difficulties and successes.

Your company’s role and services provided for each project.

B. Capabilities / Qualifications: A written response (no more than 5 pages) providing clear and unambiguous evidence to substantiate the capacity to fulfill this requirement. Description of the capabilities/qualifications/skills your company possesses to perform services described in the scope of work.

Company business size and status - (i.e., Large Business, Small Business, Service-Disabled Veteran Owned Small Business, Women-Owned Small Business, etc.), the number of years in business, affiliate information: parent company, potential teaming partners. Please also provide the number of employees your business has or has access to.

It is requested that the above information be provided no later than Tuesday May 5, 2026 at 10:00AM (Eastern). Responses should be emailed to the Contract Specialist Jessica Rogers at Jessica.rogers2@va.gov and cc the Contracting Officer Michelle Rhodes at michelle.rhodes@va.gov. All email correspondence for this project shall reference the RFI Number, Project Identifier and Project Title in the subject line of the email. Example: RFI 36C77626Q0196, Court Reporting Services. No phone calls will be accepted.

FUNDING NOTE:

Funds are not presently available for this acquisition. No contract award will be made until appropriated funds are made available. It is anticipated funds will become available before solicitation. The Government reserves the right to cancel this requirement and any future solicitation, either before or after the closing date, and not award a contract. In the event the Government cancels this solicitation, the Government has no obligation to reimburse any Offeror for any costs incurred.

DISCLAIMER

This email is being sent solely for information and planning purposes and does not constitute a solicitation or obligation on the part of the Government. Per FAR 15.201(e), responses to this notice are not considered offers, shall not be used as a proposal, and cannot be accepted by the Government to form a binding contract. Neither unsolicited proposals nor any other kinds of offers will be considered in response to this notice. No evaluation letters and/or results will be issued to the respondents; however, the Government does reserve the right to contact any respondent and/or respondent reference to obtain additional information. At this time, no solicitation exists; therefore, please do not request a copy of the solicitation. Any resulting procurement action will be the subject of a separate, future announcement. The information is provided for discussion purposes and any potential strategy for this acquisition may change prior to any solicitation release. The acquisition strategy, evaluation methodology, contract type, and any other acquisition decisions are to be determined.

See attached document: ATTACHMENT 1 - P02 - SOW - Court Reporter Services - 2026-04-28 v2 - draft.

See attached document: ATTACHMENT 2 - P02 - RFI SSN Vendor Response Form - Court Reporter Svcs 5.1.26.

End of Document

Sources Sought Notice