Attachment 1 - SOW MRR - Construct Chiller Plant - Design Build - Milwaukee.docx

NEW COMMUNITY

STATEMENT OF WORK

For

DESIGN BUILD SERVICES

Construct Chiller Plant Project 695-24-101 October 16, 2025

Clement J Zablocki VA Medical Center Milwaukee, Wisconsin 53295

1. PROJECT PURPOSE AND INTENT

1.1 This Statement of Work (SOW) includes the furnishing of all labor, materials, equipment, supervision, administrative support, and any necessary professional architectural and engineering and construction services required for the Design Build effort described therein.

The purpose of this project is to construct a new Chiller Plant, Bldg 153, at the Milwaukee VAMC. The new Chiller Plant and equipment is necessary to upgrade and enhance cooling capabilities serving the Main Hospital, Bldg 111. Construction will be on a site currently occupied by Bldg 109, the services of which are soon to be relocated to 1st Floor, Main Hospital. By the time of design of Chiller Plant, this building will be empty/vacant.

1.2 The Design Build (DB) contractor shall furnish:

1.3.1 Design: All design (AE) services, materials, supplies, equipment, investigations and project supervision, and construction period services associated with this contract. Design shall meet VA Design Guides and Design Criteria and VA Master Specifications at the technical information library TIL (www.cfm.va.gov/TIL). Design shall follow all current applicable codes, including International Building Codes (IBC), National Fire Protection Association (NFPA), Occupational Safety and Health Administration (OSHA), and VA Plumbing Design Manual and VHA Directive 1061 design standards for protection against Healthcare-Associated (HCA) Legionella Disease (LD).

1.3.2 Construction: All labor, materials, supervision, and administration for the 35%, 65% & 95% and 100% design, and construction phase of this contract.

1.3 The project is located at the Clement J Zablocki VA Campus, located 5000 W National Avenue, Milwaukee, Wisconsin 53095.

2. PROJECT OBJECTIVES

2.1 The Design Build Contractor shall provide a fully functional and complete Chiller Plant for the Clement J Zablocki VAMC meeting all stated requirements.

2.2 The Design Build Contractor shall provide/pay for complete commissioning of the new Chiller Plant by a 3rd Party Commissioning Agent having previously worked for the Federal Government and acceptable to VA.

2.3 The Design Build Contractor shall design build to VA specifications and standards for Chiller Plants.

2.4 The Design Build Contractor shall provide a phased plan that demolishes Bldg 109 existing utilities and connections located on/in the project’s construction site.

2.5 The Design Build Contractor shall provide phasing acceptable to VA during construction to ensure access and functioning at all times of the current Chiller Plant.

2.6 The Design Build Contractor shall provide all utility connections required (water, sewer, electrical, data), properly integrated into the Zablocki VAMC systems.

2.7 The Design Build Contractor shall provide a Chiller Plant that meets VA physical security design guide requirements.

2.8 The Design Build Contractor shall ensure traffic and physical access is maintained into and adjacent the current Chiller Plant during 24/7 business hours while in construction.

2.9 The Design Build Contractor is required to include flanges and valves to ensure short duration changeover time from old to new Chiller Plant, demo unused equipment in Bldg 113, (old) Chiller Plant.

2.10 The Design Build Contractor shall provide secure perimeter and vehicle and personnel access throughout project duration.

2.11 The Design Build Contractor shall remove and reconnect all existing utilities per concept and existing drawings available.

2.12 The Design Build Contractor shall allow for vehicle access to Glycol Tanks and ensure ease of access to inspect, repair, &/or replacement of all new equipment.

2.13 The Design Build Contractor shall design demolition drawings and construction demolition for removing Bldg 109.

2.14 The Chiller Plant shall be designed, constructed and commissioned by the Contractor. At VAs discretion, an independent 3rd party Commissioning Agent may be selected by and paid for by VA to also Commission the Chiller Plant.

3. PROJECT SCOPE

3.1 Site Development: Includes new sidewalk access, pathways to maintain ADA access to buildings and parking areas and Glycol Tanks. Provide delineation and security fencing around agreed upon construction site.

3.2 Site Utilities: Provide new sewer line tie in, manhole, electrical as required, data connections, storm water, and water connections.

3.2.1 The Design Build Contractor shall provide utility connections in accordance with VA requirements. The contractor is responsible for coordination of required shutdowns with VA to minimize impact to existing Chiller Plant. Off season changeover may be required, the timing of which is to be clearly delineated in Project Schedules. All shutdowns that may affect the campus shall be done over weekends.

3.3 All construction work shall be considered normal hours if done between 6:00AM to 6:00 PM. Any work that makes noise loud enough to impact patient operations, disturb patients or staff is to be addressed scheduled and approved by VA in advance of the work.

3.4 Contractors shall minimize parking and traffic impacts to the campus and shall be responsible for providing and installing temporary traffic warning signs and directional signs and coordinate temporary traffic changes and posting of signs with the COR and the VA police.

3.5 VA shall provide access to the existing Chiller Plant, Bldg 113 on an as need basis when scheduled and approved in advance.

3.6 Provide a full Chiller Plant Package.

3.7 Provide new campus security fencing around Chiller Plant and Generator Building (if separated from Main Chiller Plant). Fencing shall meet required VA PSRDM requirements.

3.8 All utilities and telecom outages shall be conducted after normal operation hours of clinical facilities. Submit outage plan notice (using VA Outage Form) minimum 14 days in advance of the anticipated outage date, for all modifications to utility systems affected including but not limited to electrical, plumbing, lighting, etc.

3.9 Any State permitting and monitoring required for this project shall be developed and managed by the Design Build Contractor, and the Contractor shall be responsible for coordinating with local and state authorities and paying all fees. Campus Soils are considered contaminated for purposes of removing from site.

3.10 Any NEPA and environmental documentation required for this project shall be developed and managed by the Design Build Contractor, and the Contractor shall be responsible for coordinating with local and state authorities and paying all fees.

3.11 The contractor shall be responsible for developing and maintaining a Storm Water Pollution Prevention Plan (SWPPP), registering the project with the Storm Water Multiple Application and Report Tracking System (SMARTS) registry, and if required paying all fees associated with the registration, implementation, and maintenance of the SWPPP and the SMARTS.

3.12 The contractor shall hire and pay for a “qualified SWPPP Developer” (QSD), who will be responsible for developing a complete Storm Water Pollution Prevention Plan for project.

3.13 The contractor shall be responsible for hauling away and disposing of all excess soil in accordance with governing environmental ordinances. Campus Soils are considered contaminated, for purposes of removing from site.

3.14 See additional AE Design requirements below in Design Requirements. The scope of AE services shall include the designed for construction, provided, and installed, as listed below.

3.14.1 Development of a complete stamped and signed design package including all appropriate trades which, at a minimum, should include architectural, civil, structural, mechanical, electrical, low voltage, plumbing, chilled water and cooling capacity.

3.14.2 Construction period services including, but not limited to Submittal Review, RFI review and responses, weekly construction site visits, and reviews and emergency phone/Teams or on-site responses as issues arise.

3.14.3 Design for protection throughout all levels in the building, fencing, screening, rails ladders and walkways and all other means of safety shall be designed from the top deck (rooftop Cooling towers) down and between decks (open observation deck/floors to below) to ensure full safety of Staff (and suicide prevention). This can be found in VA design manuals requirements. VA PSRM Manual to be incorporated.

3.14.4 Design and install electrical room and separate combined IT closet. IT room shall be designed to meet VA space requirements of 80ft, unless VA deviation is granted.

3.14.5 Include all demolition drawings and items required to fully clear the site of existing structures and vegetation. Contractor is responsible for all site work demolition and clearing and grubbing of the site.

3.14.6 The Design-Build Contractor shall provide phasing of new Chiller Plant (including switchover) and roadways to allow traffic to the Glycol Plant and Chiller Plant site. Any closure of roadways or major disruptions shall be made during off-hours, 6:00pm to 6:00am, and/or weekends and only with the expressed approval of COR.

3.14.7 A-B to provide stamped design calculations to support Design Package.

4. QUALITY ASSURANCE/QUALITY CONTROL (QA/QC):

4.1 The Design Build Contractor shall develop, execute, and demonstrate that the project plans and specifications have gone through a rigorous review and coordination effort. A third-party review will be required at 65%. The requirements are as follows:

4.1.1 Provide an outline of the actions that your firm will take during the design process

4.1.2 Two Weeks after Receipt of the Notice to Proceed: Submit a detailed QA/QC Plan describing each step that will be taken during the development of the various phases of design. Each step should have an appropriate space where a senior member of the firm can initial and date when the action has been completed.

4.1.3 100% Submittal: Submit the completed QA/QC Plan along with the latest marked-up documents (plans, specifications, etc.) necessary to ensure that a thorough review and coordination have been completed.

5. CRITICAL PATH METHOD PHASING MEETINGS

5.1 The Design Build Contractor shall meet with the VAMC’s Project Manager to discuss and outline phasing requirements for the project. These phasing requirements shall describe the general sequence of the project work, estimated project duration, and what Government constraints will exist that will influence the Contractor's approach to the construction project. The Contractor shall be responsible for recording the phasing requirements. Parking impacts, pedestrian traffic, and vehicle traffic should all be considered; the station cannot suffer construction impacts that unduly inhibit patient flow, or the site traffic flow.

5.2 Submit a phasing narrative and phasing plans (on reduced size plans) within two weeks after each phasing meeting to the VAMC Project Manager. VA will review these submission(s) and return comments to the contractor within two weeks of receipt. The contractor will then use this information in preparing their schematic, design development, and construction document submissions.

6. SCHEDULE FOR DESIGN BUILD

6.1 Design

Deliverable / Event

When (NTP + Calendar Days) Duration (Calendar Days) *Changeable*

Includes - SOW validation walkthrough and discussion

Survey & Investigative Services and Site Visits Timeline Commences

Conduct Site Visit for Survey, Review ACG 35% SD/Study (Reference ACG 35% SD/Study, Attachment 15.2 of this SOW)

VAMC Review of 35% SDs

Section 106 Historical Review/Confirmation

VAMC Review of 65% DDs

VAMC Review of 95% CDs

6.2 Construction

(Note Schedule Overlap)

(Note Schedule Overlap)

(Note Schedule Overlap)

*Please NOTE: All design review meetings to be held at the Milwaukee WI VAMC and/or Teams Meetings at the discretion of Milwaukee VA.

7. DESIGN REQUIREMENT

7.1 VA design instructions, guide specifications and reference material are available at the VA Office of Facilities Management website http://www.cfm.va.gov/TIL/, and Milwaukee VA Spec Checklist and Standards. This design shall substantially meet all VA requirements. Any proposed changes to TIL requirements shall be brought to attention of CO/COR in writing.

7.2 Utilize AE Submission Instructions, Volume C as detailed at VA website http://www.cfm.va.gov/cfm/contract/ae/aesubmin.doc unless otherwise specifically changed and noted as a change in writing by this SOW.

7.3 Site Design Data. The AE shall perform field reconnaissance, surveys, and site investigations required to obtain engineering information and design data for the accomplishment of the contract documents per this Statement of Work.

7.4 Apogee Consulting Group (ACG) 35% Study/SD is provided for reference and incorporation into Design (See Attachment 15.2). Suggested changes to the 35% SD/Study may be allowed but the relative merits of suggested changes shall be discussed/approved with Milw VA.

7.5 Full 100% Civil Site Drawings, approved by VA, are required prior to Construction start.

8. DESIGN DELIVERABLES

8.1 Construction Schedule. A construction schedule indicating phasing, durations, and critical site visit milestones for the AE (and consultants).

8.2 VA Criteria Deviation Log. VA criteria must be strictly followed unless approved otherwise by the Contracting Officer. Any approved deviations must be maintained in a Deviation Log.

8.3 Submittal Register identifying every submittal required by the drawing specifications. The AE shall provide a draft submittal register at the 100% drawing submittal.

8.4 Drawings and Specifications. The items specified below may not include all required deliverables. Provide other required deliverables as required in the VA’s Technical Information Library.

8.5 Submittals:

8.5.1 Hard Copy: Specifications shall be single spaced, double sided, 3-hole (3/8th inch holes) punch, in a notebook. Drawings shall be on 24-lb bond paper, bound unless otherwise noted. Drawing size: full size 42x30, half size 22x16.

8.5.2 Electronic Files (AutoCAD, PDF, Word, etc.). Must be provided in editable format. Electronic filenames shall include both the drawing/spec number and the drawing/spec name in the order.

8.5.3 65% Design Submission: Hard Copy: 1 full-size set of drawings, 1 half-size set of drawings, specifications (table of contents indicating intended spec sections), construction schedule. Electronic: One CD containing separate files for each drawing and rendering (in AutoCAD and PDF), construction schedule, specs in both MS WORD and PDF, VA Criteria Deviation Log, etc.

8.5.4 100% Design Submission: Hard copy: 1 full-size set of drawings, 1 half size, specifications; construction schedule. Electronic: Electronic: One CD containing separate files for each drawing and rendering (in AutoCAD and PDF), construction schedule, specs in both MS WORD and PDF, VA Criteria Deviation Log, design calculations, etc.

8.5.5 100% Final Documents: Hard copy: 1 full-size sets of drawings (one loose), 1 half size set of drawings; 3 sets of specifications; construction schedule; design calculations. Electronic: one CD containing: separate files for each drawing in AutoCAD and PDF; one fully bookmarked PDF file containing all the drawings; one Word file containing all the specification sections; a Word file for each specification section; one PDF file containing all the specification sections; a PDF file for each specification section, submittal log; VA Criteria Deviation Log, construction schedule; design calculations.

8.5.6 Record Drawings: Hardcopy: One set full-size 24-lb bond paper. Electronic copy: two CDs each containing: each drawing to be a separate file, both in DWG and PDF (the DWG format must be unprotected to permit future editing); and one fully bookmarked PDF file containing all the drawings.

9. CONSTRUCTION SUPPORT SERVICES

9.1 The AE shall perform field reconnaissance, surveys, and site investigations required to obtain engineering information and design data for the accomplishment of the contract documents. Specific site visit milestones will be identified in the construction schedule – textual trip reports are required within two days following the visit. In addition to scheduled visits (weekly production meetings and specific construction schedule milestones) unscheduled visits, Submittal and Shop Drawing Reviews. The Design-Build (DB) A-E shall perform submittal reviews and provide recommendations for the range of acceptance, rejection, accepted as noted. Unless otherwise agreed, the VA will determine the outcome of all submittals.

9.2 Production Meeting participation. Weekly production meetings will be held at the job site. A/E participation by phone/Teams is acceptable, unless unresolved construction issues require physical presence and review by AE.

9.3 Project record drawings - The DB contractor will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the RFP specifications. The project record drawings shall always be available for review by the COR. A complete legible updated and dated copy of the Field As-builts shall be provided within two (2) business days when requested by CO/COR.

9.4 Perform submittal and shop drawing reviews. The AE shall perform submittal reviews and provide recommendations for the range of acceptance, rejection, accepted as noted. Responses shall be due within 14 calendar days of receipt.

9.5 Provide site inspection visits as requested by the Contracting Officer or COR and provide immediate on-site comments and field visits reports. Forward formal inspection reports to the COR no later than seven (7) calendar days after the site visit. Provide minimum number of site visits as follows:

a. 18 Principal (ie. General & AE as required)Visits

b. 4 Architect Visits

c. 8 Structural Visits

d. 18 Mechanical Visits

e. 4 Civil Visits

9.6 Review and prepare response to construction contractor RFIs and submittals forwarded. VA shall be included in all RFI and submittals review and responses.

10. RISK CONTROL

10.1 The Milwaukee VAMC is an active hospital and therefore will require consideration to those areas with patients and staff.

10.2 The Contractor shall be responsible for the administration and management of all aspects of this SOW. This includes responsibility for all Contractor employees, subcontracts, agents, and anyone acting for or on behalf of the Contractor. Milwaukee VA ‘Badging’ of all Contractor Staff working on or visiting campus is required in advance of being on campus.

10.3 The Government is authorized to restrict the employment under the contract of any Contractor employee or prospective Contractor employee, who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

10.4 The parties agree that the Contractor’s personnel working as a result of this contract shall not be considered VA employees for any purpose and shall be considered employees of the Contractor.

10.5 Contractor Parking: All employees of the contractors shall use Contractor Parking Lot, located to the east of General Mitchell Blvd (down the hill, by the creek). Contractors shall not park vehicles nor equipment in VA campus parking spaces.

11. Safety

11.1 As a minimum, Outages and Hot Work Permits will be required for this project. Both permits are required in advance, and typically valid for dates and times shown on permit.

11.2 Contractor Supervisors, Work Leads and Safety Officers are at a minimum to be OSHA 30 Safety Certified. All other general laborers to be OSHA 10 Certified, these records must be on file with the COR before staff begin work onsite. Expiration Dates of all OSHA Certificates to be provided at submission.

12. Security: The Contractor shall be responsible for security of the Construction Site.

12.1 Contractors do not need and shall not be allowed access to any VA personnel or VA patients Personal Health Information (PHI) or Personally Identifiable Information (PII) in the performance of the requirements of this SOW. Additionally, the contractor does not need and shall not be allowed access to VA sensitive information in the performance of the requirements of this SOW. The contractor shall not have access to VA computers of networks.

12.2 The contractor shall not connect contractor-owned IT devices (laptop computer or remote connection from a contractor system) to a VA internal trusted (i.e., non-public) network. Computer certification and accreditation requirements do not apply, and a security accreditation package is not required.

12.3 Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

13. RECORD MANAGEMENT

13.1 Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228

13.2 Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

13.3 Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government IT equipment and/or Government records.

13.4 Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

13.5 Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

13.6 The Government Agency owns the rights to all data/records produced as part of this contract.

13.7 The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractors must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

13.8 Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

13.9 No disposition of documents will be allowed without the prior written consent of the Contracting Officer (CO). The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

13.10 Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

14. APPLICABLE REFERENCES