36C77625Q0233.docx

Special Notice Special Notice

GENERAL INFORMATION

Program Contracting Activity Central

6100 Oak Tree Blvd, Suite 490 Independence OH 44131

POINT OF CONTACT*

Contract Specialist Katherine Johnson Katherine.Johnson6@va.gov

Janice.Shahan@va.gov John.Conschafsky@va.gov

ADDITIONAL INFORMATION

AGENCY CONTACT’S EMAIL ADDRESS

Program Contracting Activity – Central Initial Outfitting, Transition, and Activation Services (IOT&A) Veteran’s Health Administration

REQUEST FOR INFORMATION (RFI)

36C77625Q0233 A National Activations Office (NAO) was approved by the Under Secretary of Health in Fiscal Year 2012 to serve as a focal point for VHA medical facility activations. Activation is defined as the process of identifying, planning, managing, and executing the logistical and operational requirements to bring a new medical center into full planned operations. The medical center assigns VHA staff to an Activation Team which is responsible for managing the Activation Project and ensuring the new facility is in full planned operations on ‘Day One’ (the first day clinical services are scheduled to be available to Veterans). Contractor services are often required to support the medical center's Activation Team.

The purpose of this RFI is to find capable SDVOSB firms to support the activation teams by conducting Pre-Planning and Activation services in support of multiple activation projects with the National Activation Office, Office of Capital Asset Management (OCAMS) - Activations, through Program Contracting Activity - Central (PCAC) during FY25 & FY26.

This RFI is issued solely to determine the capability of eligible Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) to provide the services identified below. The North American Industry Classification System (NAICS) for this requirement is 541614 – Process, Physical Distribution, and Logistics Consulting Services - with a size standard of $20 million.

To be eligible for a set aside under the Veteran’s Affairs Veterans First Contracting Program, SDVOSBs must:

System (NAICS) 541614.

Additional information on the Veteran’s First Contracting Program including verification instructions can be found at (http://www.va.gov/OSDBU/index.asp). A company that is not a small business under NAICS 541614 or not certified as an SDVOSB by the VA Office of Small and Disadvantaged Business Utilization (OSDBU) in the Vendor Information Pages (VIP) database should not respond to this notice.

This RFI is for planning purposes only and shall not be considered an Invitation for Bid, Request for Quotation, or a Request for Proposal. This request does not constitute a solicitation for proposals or the authority to enter negotiations to award a contract. Additionally, there is no obligation on the part of the Government to acquire any products or services described in this RFI. Response to this RFI will be treated only as information for the Government to consider. The information provided may be used by the Government in developing its acquisition strategy. Interested parties are responsible for adequately marking proprietary, restricted or competition sensitive information contained in their response. The Government does not intend to pay for the information submitted in response to this RFI and parties responding will not be entitled to payment for direct or indirect costs incurred in responding to this RFI.

Eligible SDVOSB firms should provide capability statements for the pre-planning and activation tasks outlined below within the RFI response:

3. Concept of Operations (CONOPS) and Transition Planning

4. Acquisition Planning Services

5. Acquisition Packages Development

6. Warehousing and Warehousing Management Services

7. Relocation of Reuse and Personnel Files

8. Activation Services and Post Occupancy Support

9. Staff Training and Orientation

Generic capability statements will not be accepted or reviewed. Your response must include the following:

1. Provide a summary of your technical capabilities to meet the tasks above.

1. Corporate experience or expertise in performing pre-planning and activation type services for projects in a federal healthcare environment. Include specific examples and references. Specific examples or references provided must include the agency, point of contact (with email), general scope of work, dollar value, and contract number. Please identify if experience is of a prime or sub.

1. Please identify in your response any of your firm’s existing contract vehicles (e.g. GSA federal supply schedules) which provides for the tasks described above.

Responses are due no later than 5:00 PM EST, June 20, 2025, via email to: Contracting Officer, Janice Shahan at Janice.Shahan@va.gov, Contracting Specialists, Katherine Johnson at Katherine.Johnson6@va.gov, and John Conschafsky at John.Conschafsky@va.gov. Questions and responses must be submitted via email to all contacts. No phone calls will be accepted.

Please note “RFI – 36C77625Q0233” in the subject line of your response.

End of Document

Special Notice