36C77625Q0081_1.docx
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- Solicitation number
- 36C77625Q0081
About this file
This is a Request for Information (RFI) from the Department of Veterans Affairs' Institute for Learning, Education and Development (ILEAD) seeking information about monitoring and control systems to replace their current Crystal Monitor and Control system, which reaches end-of-life on 12/31/24. The primary focus is on the Compass Uplink Monitor and Control System or equivalent alternatives that can integrate with ILEAD's legacy uplink equipment. Responses are due to Haley.Turner@va.gov by December 30, 2024, at 7:00 AM CST.
The required system includes software licenses for monitoring up to 50 devices, SNMP device control, 5 simultaneous GUI users, and spectrum analyzer control. Hardware requirements specify a Dell PE R450 server or equivalent. The contract will include system integration, commissioning, training, and three years of maintenance support. Delivery of hardware/software is required within 90 days of award, with installation services completed within 180 days. The place of performance is in St. Louis, MO. The anticipated contract type is Firm Fixed-Price with one base period and two 12-month options. The procurement falls under NAICS code 541513 and PSC DD01, with no specified set-aside.
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Request for Information
| SUBJECT* |
| VAKN COMPASS AND MONITOR CONTROL SYSTEM - RFI |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 44131 |
| SOLICITATION NUMBER* |
| 36C77625Q0081 |
| RESPONSE DATE/TIME/ZONE |
| 12-30-2024 7:00 CENTRAL TIME, CHICAGO, USA |
| ARCHIVE |
| 30 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
SET-ASIDE
| PRODUCT SERVICE CODE* |
| DD01 |
| NAICS CODE* |
| 541513 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Program Contracting Activity Central
6100 Oak Tree Blvd, Suite 490 Independence OH 44131
POINT OF CONTACT*
Haley.Turner@va.gov
PLACE OF PERFORMANCE
ADDRESS
POSTAL CODE
COUNTRY
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
The Department of Veterans Affairs’ Institute for Learning, Education and Development (ILEAD) is researching monitoring and control systems to replace the current Crystal Monitor and Control system. If interested, please review the attached Draft Product Description (PD) and email Haley.Turner@va.gov with responses to the below:
1. The Draft Product Description identifies the Compass Uplink Monitor and Control System as a potential replacement. If your firm is aware of another system that could meet the needs identified in the PD, please identify the system and the specifications. The new Uplink Monitor and Control system must meet or exceed the Crystal Monitor and Control system functionality and full operability with the legacy ILEAD Uplink equipment, currently integrated with the Crystal Monitor and Control system.
2. If your firm is capable of providing the deliverables in the PD or comparable deliverables, please provide your company name, POC, SAM UEI, and business size.
Responses are due to Haley.Turner@va.gov on December 30, 2024 at 7:00 AM CST.
DRAFT PRODUCT DESCRIPTION
DEPARTMENT OF VETERANS AFFAIRS
INSTITUTE FOR LEARNING, EDUCATION AND DEVELOPMENT (ILEAD)
VAKN UPLINK MONITOR AND CONTROL SYSTEM UPGRADE
VERSION 1.3
DATED
December 17, 2024
1. Background:
The Institute for Learning, Education and Development (ILEAD) provides education satellite services for employees and contractors. These satellite educational programs support Veterans Health Administration (VHA) facilities’ ability to stay abreast of the latest changes in treatment modalities, techniques, and regulations. The use of a satellite education system enables a much larger percentage of the VHA workforce to receive technical and professional training on a recurring basis. Training that is available through either a live broadcast or recorded broadcast is a tool to deliver current information.
ILEAD also delivers a Veteran centric satellite distribution channel, Veterans News Network (VNN). VNN is delivered to all VA Medical Centers (VAMC), Community Based Outpatient Clinic (CBOC) and Veterans Benefits Administration (VBA) Regional Office (RO). VNN delivers informative information for our Veterans, which can also be viewed on the VNN YouTube channel.
The current VA Knowledge Network (VAKN)/VNN Uplink Crystal Solutions Monitor & Control system is at end of life and will no longer be supported after 12/31/24. ILEAD needs to replace the Crystal Monitor and Control system with a new Uplink Monitor and Control system that meets or exceeds the Crystal Monitor and Control system functionality and full operability with the legacy ILEAD Uplink equipment, currently integrated with the Crystal Monitor and Control system. From market research it was determined that Compass uplink monitor and control system was the best value to ILEAD.
The new VAKN uplink monitor and control system shall fully integrate with full operability with the following VAKN uplink legacy equipment:
· Two - Amplifier GD Satcom PRKM100LA-7A Ethernet/Serial
· Two - Amp Control GD Satcom RCP-2001
· Two - Controller Research Concepts RC-2500 Serial
· Two - Upconverter Comtech LBC-4000 Ethernet/Serial
· One - Dehydrator ETI EDH-4 Serial
· One - Spec An Avcom RSA-2500 B1B Serial
· One - Heater Walton/ASE DP-7EX Serial
· One - Matrix Switch Quintech QE3250032X32CAFFF009 Ethernet
· One - Redundant PS Quintech RPS
· Four - Receiver Cisco 9865 Ethernet
· Six - Receiver Cisco 9854 Ethernet
· One - Controller Research Concepts RC-2000 Serial
· One - Contact Closure Device WAGO
· One - Amplifier (backup) Terrasat iBUC 2
· One - Devicemaster
· One - Heat alarm Discreet I/O
· One - Rear Door Closure Discreet I/O
· One - Front Door Closure Discreet I/O
2. Applicable Documents: <List applicable documents such as policies, procedures, templates, pertinent (govern) to the contract.>
3. Product Specifications and Deliverables:
3.1. Required Compass Monitor and Control System, brand name or equivalent:
Desired Uplink Monitor and Control System Upgrade
| Salient Specifications |
| Description |
| Rationale for Specifications |
| KN-C-SERVER-50-S |
| Software License to monitor up to 50 devices |
| This is part of the proprietary Compass software for the M&C system. Software license to monitor the legacy hardware being integrated with the Compass monitor and control system. |
| KN-C-SNMP-SERVER |
| Software License to monitor and control SNMP devices |
| This is part of the proprietary Compass software for the M&C system. Software license for the control of the legacy hardware that uses SNMP. |
| KN-C-GUI-5 |
| Software License for up to 5 simultaneous user access to the GUI |
| This is part of the proprietary Compass software for the M&C system. Software license for the simultaneous end users of the Compass monitor and control system. |
| KN-C-SPECTRUM-ANALYZER |
| Software License to monitor and control Spectrum Analyzer |
| This is part of the proprietary Compass software for the M&C system. Software license to control the legacy spectrum analyzer. |
| KN-ServerPC-Medium |
| Dell PE R450 Intel® Xeon® Silver 4309Y 2.8G x2, 16 GB, 600GB x2 RAID 1, Fully Redundant Power Supply, iDRAC, Windows 2022 or equivalent |
| Dell server to run the Compass monitor and control proprietary software. |
| KN - System Integration Engineering/S-1001 |
| Inhouse Engineering Services. To include all system configuration and testing, before onsite delivery. |
| This is for all factory system configuration and testing prior to being delivered onsite. |
| KN-Commissioning_Travel_Expenses |
| Costs for travel and expenses to travel to site for Commissioning |
| This is for the travel of the Compass engineer for the onsite commissioning and training of the Compass monitor and control system. |
| KN _ Services_OnSite_Commissioning |
| Onsite Commissioning Services. To include all onsite commissioning, configuration, integration, system testing and end user operations and admin training. |
| This is for the Compass engineer coming onsite to perform all onsite commissioning, configuration, integration, system testing and end user operations and admin training. |
| KS-MAINT-SPT-PPY |
| Kratos Space - Standard Maintenance &Support Contract (1 year) |
| This is for the vendor maintenance and support for the first year the monitor and control system is in production. |
| KS-MAINT-SPT-PPY-2 |
| Kratos Space - Standard Maintenance &Support Contract (2 year) |
| This is for the vendor maintenance and support for the second year the monitor and control system are in production. |
| KS-MAINT-SPT-PPY-3 |
| Kratos Space - Standard Maintenance &Support Contract (3 year) |
| This is for the vendor maintenance and support for the third year the monitor and control system are in production. |
Deliverable(s):
Table 1, Mandatory Deliverable Table
| Deliverable |
| Description |
| Quantity |
Due Date
| 3.1 |
| KN-C-SERVER-50-S |
| 1 |
| 90 days after award |
| 3.1 |
| KN-C-SNMP-SERVER |
| 1 |
| 90 days after award |
| 3.1 |
| KN-C-GUI-5 |
| 1 |
| 90 days after award |
| 3.1 |
| KN-C-SPECTRUM-ANALYZER |
| 1 |
| 90 days after award |
| 3.1 |
| KN-C-SERVERPC-Medium |
| 1 |
| 90 days after award |
| 3.1 |
| KN-System Integration Engineering |
| 1 |
| 180 days after award |
| 3.1 |
| KN-Commissioning_Travel_Expenses |
| 1 |
| 180 days after award |
| 3.1 |
| KN- onsite services |
| 1 |
| 180 days after award |
| 3.1 |
| KS-MAINT-SPT-PPY |
| 1 |
| To start on the first day the monitor and control system is placed in production. |
| 3.1 |
| KS-MAINT-SPT-PPY-2 |
| 1 |
| To start when KS-MAINT-SPT-PPY has finished. |
| 3.1 |
| KS-MAINT-SPT-PPY-3 |
| 1 |
| To start when KS-MAINT-SPT-PPY-2 has finished. |
3.2. Ancillary Services and Deliverables:
<These are services associated with the above product.>
3.2.1. Delivery
3.2.1.1.1. Contractor must deliver product to address specified in section 5.2
3.2.2. Installation
3.2.2.1.1. Upon delivery, the Contractor must perform remote and onsite system commissioning, integration with legacy equipment, system configuration, system acceptance testing, and onsite operations and admin training for the Compass monitor and control system.
4. Government-Furnished Equipment (GFE)/Government Furnished Information (GFI): there will be no GFE on this contract.
5. General Information:
5.1. Delivery Date: 90 days after award for all hardware and software delivery. 180 days after award for the remote and onsite professional services.
5.2. Place of Delivery and/or Installation: Product shall be delivered and/or installed at 1 Jefferson Barracks Drive Building 56, St. Louis, MO. 63125. Contractor shall deliver and install during normal business hours from 8:00 A.M. to 4:30 P.M. local time, Monday through Friday, or as otherwise specified.
5.3. Period of Performance: The period of performance shall be one base period and two 12-month option periods.
5.4. Observance of Government Holidays. There are 10 Federal holidays set by law (USC Title 5 Section 6103). Under current definitions, four are set by date:
| New Year's Day | January 1 | |
| Independence Day | July 4 | |
| Veterans Day | November 11 | |
| Christmas Day | December 25 |
If any of the above falls on a Saturday, then Friday shall be observed as a holiday. Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday. The other six holidays are set by a day of the week and month:
| Martin Luther King's Birthday | Third Monday in January | ||
| Washington's Birthday | Third Monday in February | ||
| Memorial Day | Last Monday in May | ||
| Labor Day | First Monday in September | ||
| Columbus Day | Second Monday in October | ||
| Thanksgiving | Fourth Thursday in November |
5.5. Type of Contract: The Government anticipates award of a Firm Fixed-Price contract.
DISCLAIMER
This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.
End of Document
| *= Required Field |
| Request for Information |
Request for Information
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