P01 - PWS - EBP Research Tool - DRAFT 11.19.2024.docx
DOCX document 36 KB Posted
- Attached to
- R605--OVID Evidence Based Practice (EBP) Research Tool/Software Notice of Intent - Brand Name Only
- Solicitation number
- 36C77625Q0068
About this file
This Performance Work Statement outlines the VA Veterans Health Administration's requirement for a commercial web-based Evidence-Based Practice (EBP) Platform. The system must provide a unified view of EBP initiatives within the VA, supporting 100-300+ projects annually across 171 VA stations. Key capabilities include executive and project-level dashboards, standardized templates for quality improvement, collaboration features, integrated literature search with full-text retrieval, AI-driven literature appraisal tools, and evidence synthesis reporting.
The contract will be awarded as a firm-fixed-price agreement with a base period plus four option years. The system must be FedRamp certified as Software as a Service (SaaS) with no security risks. Delivery is required within 14 business days of contract award, with performance conducted electronically from the contractor's location. The related pre-solicitation notice indicates this will be a brand-name only procurement for Ovid Synthesis Clinical Evidence Manager by Wolters Kluwer, with responses due by December 10, 2024, at 1:00 PM ET. Interested vendors must provide documentation proving they are authorized providers of the Ovid system.
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PERFORMANCE WORK STATEMENT
Evidence-Based Practice Platform
1. Introduction. The Department of Veterans Affairs (VA) Veterans Health Administration (VHA) Office of Nursing Services (ONS) requires a new commercial off the shelf web-based product that offers a single, cohesive view of Evidence Based Practice (EBP) initiatives within the VA allowing administrators to easily see all the research in one place. This creates transparency and reduces duplication across VHA thus, reducing overlapping costs. We need a product that streamlines literature searches, the appraisal process, implementation, and dissemination.
2. Scope or Purpose. Access to this management tool would expedite developing best practices within the VA and thus provide the best clinical care for Veterans.
3. Task statement. ONS requires a contractor to provide a management tool that streamlines literature searches, tracks the appraisal process, and tracks any projects from implementation through dissemination. ONS estimates a minimum of 100 projects with a potential for 300+ projects per year. The product shall be capable of the following:
| Executive and Project Level Dashboards – provide real time visibility into all quality | improvement, evidence-based practice, and research initiatives. | |
| Standardized Templates – for Quality Improvement (QI), EBP, and research workflows | that can be configured to reflect organizational best practices. | |
| Collaboration capabilities – ability to allow and encourage team members to hold | discussions within the project template to document and track the evolution of the | project. |
Integrated search with full text retrieval - provide an intuitive, clinically oriented search interface with access to the full text of articles within the platform.
Literature appraisal tool - provide configurable Literature appraisal forms with AI- driven features to accelerate data extraction.
Evidence Synthesis and Project Reporting Suite - support an automated assembly of key project outputs including an evidence table and summary of findings.
Archive Work – Work is archived and accessible even after contract completion.
Access to the management tool must be via online access. This can be accomplished by a secure link or username/password. In addition, due to the product being an online tool, the product must have gone through the VA and DOD Software as a Service (SaaS) FedRamp review and been determined to pose no data risk to the government or appropriate security has been installed to alleviate any other risk determination. Verification must be provided with any proposals.
4. Delivery Schedule.
| Deliverable |
| Quantity |
| Delivery Date |
| Access to online EBP Management Program via secure VA link or individual username/passwords |
| 171 VA Station accesses (see attached list) |
Within 14 business days of contract award
5. Period of Performance. The period of performance shall be for base plus four option years.
6. Type of Contract. Firm Fixed Price.
7. Place of Performance. Contractor’s place of business, performance is all electronic.
8. Travel. No travel is anticipated for this requirement.
9. Material Other Direct Costs. None.
10. Government-Furnished Information, Equipment, and Facilities. None.
11. Security Requirements. Desired product is considered SaaS, Government requires it is considered to have no security risk.
12. Key Personnel. None.
13. Quality Assurance Surveillance Plan (QASP).
| Deliverable or Requirement |
| Performance |
Standard Surveillance Method Outcome
| Product will be deployed to the Office of Nursing Services, several VA Hospitals, and several DOD medical centers. |
| Services will be provided 90% of the time on schedule once the contract is approved. |
| The Associate Director for Evidence-Based Practice in the Office of Nursing Services will be responsible for ensuring timeliness and for the quality of the product. |
| Poor performance may result in issuance of a Contractor Discrepancy Report (CDR). The contractor’s performance on this TO will be reported to the Contractor Performance Assessment Reporting System (CPARS) on an annual basis. The CO and COR will make use of information from CDRs, as well as any additional knowledge and information available to them with respect to the contractor’s performance, to complete the CPARS. |
The Government will not pay for services that do not conform or do not meet performance standards or have not been properly rendered.
The contractor will be given an opportunity to correct non-conforming services at no cost to the Government if the services are non-conforming or the contract requirement is unacceptable.
Section 508 – Electronic and Information Technology (EIT) Standards:
The Section 508 standards established by the Access Board are incorporated into, and made part of all VA orders, solicitations and purchase orders developed to procure ICT. These standards are found in their entirety at: https://www.access-board.gov/ict
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