Chicago Womens Health Expand-SOW - Post Final.docx

Date: December 4, 2024

CONSTRUCTION STATEMENT OF WORK FOR

Chicago IL 60612

Part 1: Project Scope of Work Overview A. Contractor must provide all tools, materials, components, labor, and supervision for site preparation, and construction for a fully functional new facility for “Women’s Health” at Jesse Brown VA Medical Center. Contractor shall also provide coordination for all phases of commissioning process handled by a third-party commissioning authority (CxA).

(The Certification and Accreditation requirements do not apply for the contractor, and that a Security Accreditation Package is not required).

Part 2: Period of Performance (POP) and Project Construction Cost Magnitude Complete all work including submittals and quality control reviews within the calendar days from Notice to Proceed (NTP) as shown below. NTP will be delayed for outside work until weather permits.

Project 537-327

PRLIMINARY CONSTRUCTION PERIOD OF PERFORMANCE CHART

(IN CALENDAR DAYS AFTER NTP)

(Including Framing, Masonry, Roofing, Insulation, Interior and Exterior Finishes)

Accommodate the Period of Performance by including accelerated equipment delivery costs as well as adjusting crew sizes.

*42 days concurrent for construction review by VA (hence no addition to the total required).

Part 3: Detailed Project Scope of Work

All construction work shall meet all VA construction requirements, and as per “Issued for Construction” drawings, specifications, and Basis of Design documents. If a conflict occurs, the most stringent requirement will apply and the contractor will bring it to the attention of the Owner’s CO & COR, Architects and Engineers immediately.

The contractor must meet all the requirements of the following construction documents:

537-327 Construction Document Issued for Bid and Construction dated 12/13/2024.

537-327 Specifications Issued for Bid and Construction 12/13/2024.

This construction project includes the following disciplines.

· General (Including Infection Control, Life Safety, and demolition)

· Architecture,

· Structural,

· Fire Protection,

· Plumbing (including med-gas and vacuum),

· Mechanical (including HVAC),

· Electrical,

· Physical Security,

· Environmental,

· Coordination with Independent commissioning, and

· Test & balance of the systems.

A. Architecture

1. Summary of Construction Goals and Objectives This work will include but not be limited to the construction of a now approximately 16,500 SF addition at the 2nd Floor (First Floor roof) level of Building 30.

Additional areas include a new exit stair added on the exterior southeast corner of the existing building 30, a mechanical penthouse, and a rooftop chiller. These will be added at the 2nd floor roof level. The project will be required to facilitate both vertical and horizontal adjacencies, to configure the space for compliance with VA Design Manuals.

Building services, structure and building envelope including a penthouse will be extended to facilitate the needs of all required utilities and systems (HVAC, Water, Sewer, Electrical, Data, and Medical Gases). The architectural design and equipment layout will meet the current VA requirements for a facility of this type.

2. Existing Conditions:

The project area/site is directly above a fully fitted, functioning clinic space on the first Floor of Building 30, which will need to remain operational during construction. Some areas will need to be temporarily closed during phasing periods to allow for routing of utilities to the new space above.

3. Scope of Demolition:

Demolition will generally include all work that needs to be reconfigured. This includes demolition of existing roofing, and walls for construction of new exterior wall or ceiling openings to provide access to the additional spaces, remove existing stepping tiles as required and safely save for reinstallation, reroute rain leader, as well as associated Structural, Fire Protection, Plumbing, Mechanical, and Electrical items that require alteration, relocation, or replacement. While demolition, if contractor uncovers damage to roofing or walls, that shall be repaired to existing surrounding to prevent any water seepage to building elements and floor below.

4. Scope of New Work:

A new building shell and interior buildout will be constructed at the Second-Floor level of building 30. Interior spaces generally consist of drywall assemblies, finished with paints. Ceilings will be a combination of Acoustic Ceiling Tiles (ACT) and gypsum board at locations as shown on the drawings.

5. Phasing The project generally should be considered as a multi-phase project in that it will directly affect areas on the first floor, which will need to be coordinated with station engineer/ COR for periods of time the selective areas of first floor can be closed.

6. Summary of Significant Issues and Existing Conditions One of the most significant issues for the project will be related to maintaining 24/7 operations of a fully operational hospital during construction. Patients, visitors, and staff will need to be protected in the vicinity of both interior and exterior work. Although much of the project lies outside of the limits of currently occupied space. The construction activities will occur directly over and around functioning patient care area; the contractor to be sure that the loud noise and large weights/crane activities to be done after hours or as mentioned elsewhere (See Part 6.2.e).

7. New Building Plan includes the following spaces:

The new building plan houses the following clinic spaces:

· Reception

· Waiting

· 2 Shared Medical Appointment Rooms / Group Rooms

· 12 Exam Rooms

· 4 Mental Health Consultation / Exam Rooms

· 4 Procedure Rooms with Patient Toilet

· 2 Physical Therapy Rooms

· 2 Patient Toilets (one is Bariatric) in Exam Room Corridors

· 1 Patient Toilets (Bariatric)

· 2 Family Toilets at Waiting

· 1 Lactation Room

· 2 Staff Toilets

· 2 Shared Documentation Work Area PACT spaces

· 4 Private Offices

· 1 Resident Office

· 3 Conference Room

· 1 Staff Lounge

· 1 Locker Room

· 2 Clean Linen

· 1 Clean Utility

· 3 Soiled Utility

· 1 Storage Medical Equipment

· 1 HAC Space (Penthouse)

· Various Storage Spaces

· Electrical and Data Space

B. Structural

1. Goals and Needs:

The addition will be designed to meet all applicable building codes as well as the VA Physical Security Design and Resiliency Manual.

2. Existing Conditions:

a. The existing lateral system for the building is constructed of steel moment frames. Due to the age of the building and the building being in a relatively low seismic region it is assumed these moment frames were not specifically detailed for seismic requirements.

b. Portions of the floor plan can only receive a roof structure and the other portion receiving a roof as a future floor structure based on as shown on the drawings.

3. Scope of Demolition:

The scope of structural demolition will be partial removal of existing roofing materials, plumbing vents, and roof drains (See photographs). Plumbing vents and roof drains shall be rerouted as required from floor below, and that are within the footprints of the new building. Also, on the Second-Floor existing concrete encasement of select columns will need to be removed.

4. Scope of New Work:

a. Scope of new work shall be inclusive of the following:

· Roof (Future Floor),

· Roof (No Future Floor),

· Vertical Structure, and

· Lateral System.

b. Construction shall be carried out as per “Issued for Construction” Specifications, and Basis of Design documents.

C. Fire Protection

1. Existing Conditions:

The existing building is currently protected by an automatic wet pipe sprinkler system.

The existing fire alarm control panel is manufactured by Siemens and will be used for the connection of new devices. The contractor shall verify and make sure there are enough contact points available for new connections.

2. Scope of Demolition:

Since this is a new building addition, no demolition work for the sprinkler system and fire alarm system is required. However, tie-in to existing system is required and there will be a need for sprinkler shutdown for work in lower level. See Part 6.4 for more detailed shutdown instructions.

3. Scope of New Work:

As required by construction documents, the contractor shall provide hydraulic calculation and a new wet pipe sprinkler layout for the building addition. The new layout shall provide an operable sprinkler system that, within the scope of work, is in full compliance with NFPA 13. The Fire Alarm system within the existing building will be modified to include the new floor plan layout of the building addition. The fire alarm strobe circuits will be modified to meet NFPA 72 coverage criteria. New speakers will be provided for proper coverage for the building addition. Smoke detectors, heat detectors and duct detectors will be provided as required by the IBC and NFPA 72.

D. Plumbing

1. Sanitary sewer drainage and vent system shall maintain adequate velocity for cleansing and air circulation.

2. Storm drainage shall maintain adequate velocity for cleansing and air circulation. All storm drainage piping shall be insulated.

3. System overview:

a. Sanitary sewer drainage and vent system

· Plumbing fixtures above grade will be drained by gravity through Sanitary Sewer drains and routed to the sanitary sewer serving the existing first-floor fixtures.

b. Plumbing fixtures

· All plumbing fixtures shall be low flow type.

· Sink fixtures shall be commercial quality type, suitable for medical use and with chromium plated trim and individual stops.

· Appropriate barrier free fixtures shall be provided in accordance with ADA and ABA requirements, for handicapped use. Valves: Isolation valves will be provided for each fixture.

· Domestic cold-water piping shall be provided with Flexible Elastomeric or mineral fiber insulation and a fire-retardant jacket.

· Domestic hot-water supply, domestic cold-water supply, and domestic hot water return will be an extension of the existing building systems. To provide services to the new addition, these services will need to be tapped in the basement and new risers and mains routed to the new space. There will be a need for water piping shutdown for work in lower level or basement. See Part 6.4 for more detailed shutdown instructions.

c. Sanitary, drainage, and vent system

· Plumbing fixtures above grade will be drained by gravity to the sanitary sewer stack. Consideration will be given to providing appropriate sizing criteria to meet occupancy conditions.

· Each trap and trapped fixture shall be vented so that the water seal of the trap shall be subject to maximum pneumatic pressure deferential of inch water column.

· Each floor drain shall be provided with chemically resistant elastomer which forms a barrier to minimize the evaporation of the trap seal of a floor drain and will open to:

· allow drainage and close when there is no flow to block any odor.

· Sanitary drainage serving the addition will be an extension of the existing system. In some cases, walls and ceilings of the ground floor will need to be removed to connect new drains to existing drains in the pipe basement.

· Storm drainages are providing appropriate size criteria to meet the 100-year storm surge. Storm drainage piping will be extended down and connected to the existing storm drainage systems in the ground floor ceiling. The emergency storm piping will terminate through the east wall of the second floors exterior wall.

d. Plumbing fixtures

· Fixtures will be provided with chromium-plated brass trim and individual stop valves.

· Water closets shall be wall hung, back outlet, vitreous china with 1.28 gph sensor operated flush valve.

· All lavatories will have an ASSE 1070 tempering valve.

· Sinks in exam room shall be under counter mounted, corrosion resistant stainless-steel, hands-free infrared, sensor operated, gooseneck faucet. All sinks will have an ASSE 1070 tempering valve.

e. Materials of the Interior/Exterior plumbing elements, and domestic water piping shall be as per plumbing “Issued for Construction” documents and specifications.

f. This project will provide as-built compliant documentation for this defined SOW area.

E. Mechanical

1. Existing items to be reused: (Note: The contractor shall install and prepare the new systems to be connected to the existing water, steam, and HVAC control systems).

a. Contractor shall tap into the existing chilled water plant to provide a secondary chilled water connection.

b. Contractor shall tap into the existing steam plant to provide heating for this project.

c. Contractor shall provide New HVAC controls (Tritium) to extend and be connected to the existing controls and user interface.

d. See Part 6.4 for more detailed shutdown instructions.

2. Technical Analysis:

a. Phasing requirements: This project has phasing requirements as follows.

· New chilled water and steam plant tie-ins are required. It is expected that this will disrupt service, however these connections can be scheduled after hours.

· Several existing roof-mounted equipment and penetrations will be covered by the addition. It is expected that this will disrupt service, to the extent necessary to reroute the service. This includes several exhaust outlets (fans), air intake penthouse, air handler, and other misc. items. The new layout does not require relocation of HVAC equipment.

b. Chiller Connection: An R410a Air Cooled Chiller will be located on the second-floor roof and serve as the primary chilled water connection. Refrigerant piping located on the roof will be in a workman-like manner with adequate supports and Chilled water pumps will be included in the penthouse.

c. Chilled Water Plant Connection: A secondary chilled water connection is required to be made at the existing pipe in the basement below building 30. (See the design documents for size, location, and termination point).

· Pumping will be through central plant pressure.

d. Provide extension of the chilled water piping with control valves for automatic change over between Primary chilled water and Secondary chilled water usage with interlinkage and include this in the Building Automation System.

e. Steam Plant: A new steam and condensate connection is required to provide heating water, and humidification for the building. Provide the new piping, including expansion compensators and alignment guides as required, and connections be made at the existing pipe in the basement below building 30. (See the “Issued for Construction” documents for size, location, and termination point). Steam from the campus system will be brought into penthouse where it will be routed to the penthouse and provide hot water for the HVAC system. The penthouse mechanical equipment room will house all pressure reducing stations, shell and tube heat exchangers, expansion tanks, end suction pumps, and all appurtenances required for the heating water plant.

· A pressure reducing station will be included to provide 30 PSI steam.

· 30 PSI steam will direct inject to provide humidification to the central station air handling unit. (AHU).

f. Heating Hot Water Plant: A new heating water plant will be included to provide heating and reheat. (See the Issued for Construction documents for size, location, and termination point).

· Shell and tube heat exchangers will be used to generate heating water.

· End suction pumps will be provided to circulate hot water.

g. Air Side Distribution: One new AHU, located in the mechanical penthouse, will be provided to serve the air side needs of the building. The AHU will be variable air volume (VAV) with terminal hot water reheat coils. AHU will have filtration, IFB steam preheat coil, cooling coil, return fan (2 fans minimum), and supply fan array. (See Mechanical Schedules in the Issued for construction documents for CFM. Static Pressure, sizes, location, and termination points of the air distribution).

h. Toilet Exhaust: Exhaust from the toilets will be ducted to the roof and exhausted.

i. Energy Conservation: The building AHU will be equipped and arranged for 100% economizer when the outdoor conditions permit free cooling.

j. Controls: The controls will be Tritium. They will tie into and utilize the existing network and user interface stations.

k. Glycol is not permitted for freeze protection per 4.2.5.1 of the VA HVAC Design Manual. Freeze protection of the chilled water system is through electric heat trace.

F. Electrical

1. Requirements:

Complete Electrical and Technology Systems shall be constructed as per “Issued for Construction” drawings, specifications, and Basis of Design documents and incorporate VA Design Guidelines/manuals and shall meet federal, state, and local codes and amendments.

a. The electrical scope of work is to provide normal and emergency power, lighting, and all special systems for a new 16,500-square-foot second-floor addition to building 30.

b. The exiting Fire Alarm System shall be extended to serve the new area of construction.

c. The existing lightning protection system will be extended to cover the new roof of this building for NFPA 780 compliant system. Will confirm if the existing adjacent buildings provide a zone of coverage for the building add.

d. Normal power will be provided from the existing main switchgear in building 42.

e. Emergency power will be provided from the existing generator distribution switchgear in building 42. New Emergency power will serve all loads required as designed.

G. Technology The Technology scope of work is to provide construction for Telecommunication and Telecom network as detailed in the construction documents.

H. Physical Security

1. Scope:

The scope of work for this project calls for a single-story vertical addition to an existing Mission Critical Protected Facility.

Applicable baseline Physical Security and Resilience Requirements will be provided as follows:

a. Site Considerations:

No parking will be allowed in the patient drop off area. Parking garage is only for Jesse Brown Patients and employees. Contractors and their employees may park at the Cook County Juvenile Center Parking Garage at their daily rate.

b. Building Envelope: The new vertical addition building envelope will be constructed in accordance with Chapter 6 of the VA PSRDM (Physical Security and Resiliency Design Manual) as required by Table 2-1 of the VA PSRDM.

I. Environmental

1. Asbestos Summary of Goals and Objectives Although The VA makes no mention of asbestos-containing materials in Building 30; there are asbestos-containing-materials report for neighboring buildings 1A/1B and 11A/11B. The age of the building 30 is circa 1955. Any areas that may be potentially accessed or disturbed in building 30 during construction for egress circulation or utility continuations, and in the areas of Damen Pavilion (Buildings 1A & 1B), Ogden Pavilion (Building 11B) or Taylor Pavilion (Building 11A), that will be noted if encountered. If the contractor uncovers a presence of asbestos while new work to be connected to existing, they will immediately bring that to the attention of the owner’s CO and COR. During asbestos work the air quality monitoring will be provided by the VA.

2. GENERAL PROJECT GOALS

The goal of this project is to Provide Jesse Brown Veterans Affairs’ Hospital a fully functional and equipped building addition including Mechanical (HVAC), Electrical (normal and emergency power and lighting), and Plumbing Systems as outlined in the drawings, specifications, and scope of work that will be known as “Women’s Health” Facility.

List of Exhibits included for reference:

a. Campus Floor Plan

b. Asbestos Survey Report

c. Existing Condition pictures

FUTURE BUILDING FLOOR SITE

SOUTH BRIDGE WALKWAY AREA

BUILDING 30 – SKYLIGHT – LOOKING WEST

LIGHTNING PROTECTION

PLUMBING VENT AND ROOF DRAIN

ROOF DRAIN

PLUMBING VENT

STEPPING TILES

ROOF RAIN LEADER

LIGHTNING BOLT

NORTH BRIDGE WALKWAY

STEPPING TILES - LOOKING SOUTH

Designer of Record: The Contractor must not contact the Designer of Record directly. Requests for information must be submitted to the COR. When there are conflicts between codes and construction documents, the most stringent must apply.

Record Documents: Recording as-built drawings is a responsibility of the general contractor during the construction process.

Construction Progress Meetings: The Contractor’s Project Manager must provide weekly teleconference (Microsoft TEAMS) construction progress meetings with the COR for the entire period of performance. Subcontractors are not required to attend.

1. Submit construction progress meeting minutes issued not later than one (1) day after the meeting using Submittal Exchange provided by Jesse Brown. Meetings minutes must contain:

a. List of attendees

b. Contract Status: percentage of completion, days remaining per the contract, original contract amount, modifications to date, payment amount to date

c. List any issues or concerns

d. Safety incidents

e. RFI Log

f. Submittal Log

g. Detailed 2-week look ahead and shutdown schedule.

2. Field crews must collect data and information daily as job progresses capturing all changes and modifications during construction on red line drawing plan set. Red line drawings will be reviewed by the COR during each progress meeting.

Task 1 – Project Kick-off: Contractor’s Quality Control Manager and Superintendent must attend an on-site kick-off meeting, to discuss the project details.

a. Submit construction baseline schedule fulfilling the requirements of the contract.

b. Submit a schedule of values matching the format of VA Form 10-6001a. The schedule of value must match construction activities shown on the baseline schedule with the cost.

c. Submit VA Great Lakes Acquisition Center Subcontractor Payment Summary Form.

d. Submit a list of all contractors and subcontractors: company names, office address and main point of contact name with telephone number.

e. Submit all required key field staff Resumes for VA approval.

f. Provide a comprehensive submittal and RFI logs.

g. Submit scanned copy of all workers OSHA construction safety training certificates.

h. Submit copies of all required state license and registrations. See Requirements on Project Specifications and Part 6.

All submittals listed above must be reviewed and approved by the VA prior to scheduling a kick-off meeting. Contractor must not begin Task 2 until all the requirements of this task have been fulfilled.

Task 2 – Coordination: Contractor must make all necessary field measurements and investigations to create work zones to minimize shutdowns. Contractor must identify location where shutoff valves need to be installed to isolate each work zone.

1. Submit comprehensive site visit schedule. The VA will provide escorts and provide access to the areas as shown on the approved site visit schedule.

2. Submit shop drawing identifying work zones. All shop drawings must contain job number “537-327” and the project name as “Women’s Health”. Provide a table with room numbers per zone.

3. Infection Control Plan: Contractor must adhere to Infection Control plans and construction in strict order with proposed location and expected duration of all infection control measures per zone. See Part 6 and the project specification manual for Infection Control requirements.

4. Submit a detailed proposed finishes list to restore all existing finishes impacted by this project. The list must identify finishes, type, brand and color per room, per work zone.

5. Submit a detailed construction schedule showing specific work zones and the proposed work zone sequence.

a. List all anticipated system shutdowns. See Part 6 for system shutdown requirements.

b. List VA inspection schedule per work zone.

All submittals listed above, and Division 1 submittals must be reviewed and approved by the VA prior to issuance of the Infection Control Permit. Contractor must not begin Task 3 until all the requirements of this task have been fulfilled.

Task 3 – Pre-Construction: Contractor must not mobilize on site until all Pre-Construction requirements are met.

1. Submit product data, shop drawings, finishes samples and all other required documentation. See project’s Issued for Construction drawings and specification manual for all requirements. See Part 4 for submittal procedures.

All construction submittals must be reviewed and approved by the VA prior to issuance of the Mobilization Authorization Letter. Contractor must not begin Task 4 until all the requirements of this task have been fulfilled.

Task 4 – Mobilization and Performance of the Work: Contractor must meet all the requirements of the construction documents. See Part 3 for construction documents list.

1. Contractor must not start the work in any area of the campus without VA COR approval.

2. At entry points to the work zone post and maintain emergency contact information, VA Infection Control Permit, VA Project Risk Assessment, and any other information required by the COR.

3. The Contractor must furnish to the COR, for each workday, a consolidated report for the preceding workday. Reporting must begin from date of contractor mobilization until the date of final acceptance. VA Form 10101, Contractor Production Report must be signed, dated and submitted by the Contractor’s Superintendent. Each report must include and specifically identify at least one safety topic germane to the jobsite that day.

4. VA will perform site inspections. Contractor must address deficiencies or policies violations identified the same day the deficiency notice is issued. The Contracting Officer may issue and order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop order is acceptable as the subject for claim for extension of time, for excess cost or damages by the Contractor.

5. Prior to each inspection and at date of demobilization, the Contractor must deep clean all disturbed areas to a condition equal to or better than original condition.

Task 5 – Closeout: Provide three printed sets and two compact discs of each closeout submittal. See project specification manual for all other Close Out requirements.

1. As-built Drawings must be in PDF and .DWG file formats. .DWG files must be compatible with AutoCAD 2017 or earlier version. As-built drawings must show the tag number for all shutoff valves installed and identify the isolation zone for each shut-off valve.

2. The Contractor must provide an itemized table with all installed equipment and parts. The table must include but not to be limited to manufacturer, model number, serial, number, location (building and room number), tag number, capacity, setting, pressure, flow, voltage, amperage, etc. PDF and excel spreadsheet are required.

3. Operations and Maintenance Manuals (all cut sheets must have the installed product highlighted)

All construction submittals must be reviewed and approved by the VA prior to issuance of the Acceptance Letter.

Part 4: Procedures Submittals: The Contractor must provide all shop drawings and product submittals via email. All submittals’ deadlines per Part 2 Period of Performance. Allow 21 calendar days for VA review of each submittal.

Work Zone Acceptance: The Contractor must schedule walk through inspection with the VA COR for each work zone. The VA COR will coordinate with the VA Maintenance and Operations team and all VA staff required to attend to the inspection.

1. Submit work zone substantial completion letter certifying the Contractor has completed their quality control measures.

2. Room final cleanup as described in Section 01 35 26 must be completed by the Contractor prior to pre-final inspection.

3. Schedule work zone pre-final inspection at 8:00am on a Weekday.

a. Newly installed piping system components must be flushed prior to being placed in service. Contractor must submit a letter certifying this task has been performed.

b. Contractor must demonstrate the operation of the existing system(s). One demonstration of the correct operation of the system is required. If the demonstration does not show expected operation, the Contractor must make required system adjustments and schedule a retest.

c. Submit construction inspection findings and identified deficiencies (“Punchlist”) for COR review.

4. Punchlist items must be addressed before the final inspection can be scheduled.

5. Contractor to schedule final inspection. Work Zone final inspection must be accepted prior to beginning work on next work zone as identified in the approved construction schedule, work zone sequence.

6. All work will be provided with 1-year parts and labor warrantee from date of acceptance by the VA.

Part 5: Applicable Performance Standards Contractor must comply with all applicable federal, state, and local codes and regulations, and VA Codes, Standards and Executive Orders including but not limited to:

1. PG-18-3 Design and Construction Procedures

a. Local Code: VA must function as the Authority Having Jurisdiction (AHJ) and thus has the responsibility to guard public health and safety through enforcing its adopted codes. VA will adopt the following: Department of Labor Occupational Safety and Health Administration, City of Chicago Building Code, Illinois Plumbing Code, and Illinois Professions, Occupations, and Business Operations.

2. Jesse Brown VAMC Construction Safety Policy including but not limited to:

a. Contractor and Subcontractor Staff must have completed the 30 Hour OSHA Construction Safety Training program.

b. The Prime Contractor must always have a Competent Site Safety and Health Officer on site when any worker(s) or sub-contractors are present.

c. Individuals working on any electrical systems rated 50 volts or more must have the minimum qualification as a State Licensed Master Electrician or Registered Journeyman Electrician, all activities must follow the safe work practices in compliance with NFPA 70E Electrical Safety in the Workplace.

3. VA Infection Control Policy

4. Jesse Brown VAMC site-specific requirements and Standard Operation Procedures, including but not limited to: Key Policy, Badging Policy, Rules of Behavior, and Smoking Policy. Use clip on badge holders so the adhesive sign-in badges do not fall off and are in view.

5. All work will be provided with one-year parts and labor warranty from date of acceptance by VA.

Part 6: Jesse Brown VAMC Requirements

1. General Requirements

a. Approval to mobilize must be in writing by the VA.

b. Project number and the contract number must be in the subject line of all emails.

c. Recycling and receipts from the salvage / deposal service in compliance with VA’s GEMS must be provided with every payment request.

d. No speakers or radios for the playing of music must be allowed on the job site. Two-way communications radios are allowed where broadcast frequency is approved by COR.

e. Plumbing, Heating, and Air-Conditioning installation must be labeled and compliant with the latest edition of ANSI/ASME A13.1-2015. This requirement applies to new pipes and existing pipes requiring reinsulating as part of this project.

2. Work Hours Restrictions

a. Normal construction hours (workday) 6:00AM to 4:00PM Monday through Friday except the following:

· This is an active Hospital and contractors must respect the fact that our mission is to care for patients. Contractor must work around to prioritize patient care.

· Work affecting Dialysis, SPS, and Kitchen operations must be performed in the weekends 10:00PM to 3:00AM.

· Work affecting in-patient services must be performed on Saturdays 10:00AM to 4:00PM and/or Sundays, after department service hours. This may include night hours.

· Work affecting the Operating Rooms must be performed Saturdays 10:00AM to noon Sunday.

b. Normal construction work hours can only be modified by the VA Contracting Officer in a formal contract modification.

c. No work by the Contractor on Federal Holidays, and no work on the associated weekend when the Federal Holiday is on the respective Monday or Friday.

d. Any work including, but not limited to: Noise, vibration, dust, odors, core drilling, hammer-drilling, saw-cutting, equipment moving in public corridors, or similar noise-producing activities adjacent to a patient room (floor above and below included) must be performed when such room is unoccupied.

e. Crane lifts must be performed on weekends between 6:00AM to 10:00PM.

f. Any work that closes drive isles, closes building entries, or closes public corridors must be performed Saturday through Sunday.

3. Site Access

a. Before starting work at each work zone, the Contractor must post signs on all doors within the zone no later than 7 calendar days in advance to notify users. See project specification manual for sign template. This notice is separate from any notices required for utility shutdown described later in this section.

b. VA will not issue keys. The Contractor must check-out utility closets keys daily. VA keys must be returned at the end of the shift. All field staff is subject to removal by the Contracting Officer for non-compliance with this requirement. Furthermore, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders is acceptable as the subject of claim for extension of time for excess costs or damages by the Contractor.

c. Coordinate with the COR an alternate work site for each day. This will allow the vendor another place to work if the scheduled work cannot be completed on the scheduled date because it impacts patient care.

d. The Contractor must check in (in person) with the Ogden Security Desk which is located on the Ogden Entrance main lobby for any work and site visit. Contractor must present their ID to get a Vendor’s Day Pass. Vendors that have a VA issued ID are still required to get a Day Pass.

e. The Contractor must check-in (in person) with the Administrative Officer of the Day (AOD) which is in Patient Admitting for any work between 5:00 PM to 6:00 AM, Monday through Friday and any time on weekends. Provide the name and cell number of the on-site supervisor to the AOD. At the completion of the workday, check out with the AOD.

4. Shutdowns

a. All building systems will always be maintained in full operation.

b. Request system shutdowns in writing not less than 14 calendar days in advance. Actual shutdown date may be different depending on shutdown complexity, and station impact.

c. System shutdown work must be during low patient demand times performed starting Saturday 6 AM to Sunday 3AM.

5. Safety and Security

a. The Contractor must submit a project specific Safety Plan per Project Specification Manual. Contractor must provide mitigating activities as outlined in the Project Risk Assessment for Safety and Interim Life Safety Measures including but not less than the following:

· Fire extinguishers, pedestal mounted in the area of work.

· Provide uniform heat detection in the area of work, connected to the existing supervised building master fire alarm system, for the duration of the work whenever the: Ceiling tiles are removed, or sprinkler system is disabled.

· Fire-seal all penetrations through any wall or floor with UL Listed fire-rated materials or assemblies manufactured for the purpose.

b. No on-site office is allowed. No on-site storage of tool or material is allowed. Provide ‘just-in-time delivery and pickup’. Coordinate with COR for staging within the work zone 4 days prior to the beginning of the work.

c. All work in the JB VAMC crawl spaces must be planned and carried out as OSHA Permit Required Confined Space.

d. The floor slabs are not water-tight and will leak to the floor below. Provide precautions to prevent spills.

e. No photography of VA premises is allowed without written permission of the COR.

f. VA reserves the right to close or shut down the project site and ask Contractor’s employees to leave the premises in the event of an emergency, or operational requirement. The Contractor may return to the site only with the written approval of the CO.

g. Immediately stop work and notify the CO/COR if asbestos is noticed or suspected in the area of work.

6. Deliveries, Parking, Elevators

a. Deliveries are to be after 6:00pm or weekends. Use only the Polk Street dock. Coordinate with the COR minimum 4 days prior to the delivery date.

b. At time of delivery: provide vehicle information to the COR and remove the vehicle as soon as delivery is complete.

c. Delivered materials cannot be staged longer than 7 calendar days. Do not move materials in public corridors between 7:00AM and 6:00PM.

d. Vendors are not allowed to park anywhere on-site or in the VA garage. Utilize street parking or other parking structures such as the Cook County Juvenile Parking Garage at their daily rate. It is the General Contractor’s responsibility to ensure that all project workers are aware and follow this requirement.

e. Contractor must only use Freight Elevators. Do not move materials and employees in passenger elevators unless written approval by COR.

7. Infection Control

a. Level of Infection Prevention and Control is Class IV.

b. Provide mitigation activities as outlined in the Project Specifications.

c. Walk-off dust mats, inside and outside all entry / exit points to the workspace, changed not less than daily or more as required by the construction or COR.

d. Contractor must clean and disinfect all rooms and corridors before removing infection control barriers. Cleaning, sanitizing and disinfecting procedure written narrative and product data sheets must be included in the infection control plan for VA review and acceptance. The VA must provide terminal cleaning for ORs.

· Cleaning: Remove debris, organic substances and other visible soil directly from surfaces and objects. A mixture of soap or detergent with water must be used to scrub and wipe down surfaces.

· Disinfecting: A hospital-grade disinfectant must be used. Disinfectant product must not leave a residue behind and must not require any further rinsing or wiping after it has been applied. Remove and disinfect every detachable item in the room and then properly disinfect air ducts, light fixtures, and all surfaces from the ceiling down to the floor. Thoroughly wipe down doorknobs and railings using a disposable wipe soaked in disinfectant cleaner. High-touch areas must also be wiped down.

e. The entire work zone must be vacuum with HEPA filtered vacuums and wet mop with disinfectant every workday before the end of the workday. See Part 6 Item 2 for workday hours.

f. Infection control barriers in areas impeding VA staff from performing their duties must be removed every day before the end of the workday and reinstall at the beginning of the following workday if work within that area has not been completed.

g. No trash, used packaging, or construction debris must be stored on site. Remove trash and construction debris each day using covered gondolas. No dumpster will be allowed onsite.

h. See project specification manual for all other infection control requirements.

8. Compatible System procurements must be as follows:

a. Locks and Keys: Door hardware must be compatible with Best® 7-pin, F keyway, interchangeable core, including infection control barrier doors. Final pinout and keying are provided by the VA. Provide and turn over new blank cores to VA not less than 21 days in advance. The final pinout and key blanks must be provided by VA.

b. Exit Signs: All exit signs must be City of Chicago approved red letters on white edge light LED

c. Building Automation: Components, programming and start up: native BACnet communications protocol for Building Automation and Control (BAC) connected to the existing open-source head end equipment.

d. Security Card Access Control: provide a complete and fully functional extension of the existing card access control system including card access readers and electric door strikes. Include programming, licenses and startup. The existing system is compatible with the VA identification cards and is open architecture based manufactured by Avigilon Access Control Manager Professional Manufactured by Motorola Solutions, Inc.

e. Video Surveillance / Closed Circuit Camera System: Components, Programming, Configuration, and Start up must be Avigilon Video Security Software manufactured by Motorola Solutions, Inc.

f. Nurse call system shall be Jaron Provider 790.

9. Sole Source Procurement, the Contractor must provide fully functional complete systems, however, include the following sole source procurements for the following special systems:

a. Fire Alarm: Components, programming and start up: Bed Tower JCI /Simplex, all other buildings Siemens.

b. Video Surveillance/CCTV Camera: Avigilon System manufactured by Motorola.

c. Nurse Call system shall be Jaron Provider 790.

10. Process for excavation is as follows:

a. Identify the areas where excavation and wall openings are required, and mark for COR review.

b. Contractor must field verify underground utilities depth and location prior to start of work.

c. Contactor must contact all utilities for locator services in the area of work.

d. There is existing non-utility owned buried services and the Contractor must provide locator services such as ground-penetrating radar and radio frequency techniques. All utilities must be traced and marked prior to any removal or demolition of work.

e. Before excavation, the contractor must pothole paved areas to verify concrete/pavement depth. Coordinate the location of the potholes with the COR before drilling.

f. The contractor is responsible to properly remove and dispose of all debris related to their work, including, but not limited to; soils, rock excavation, packing materials and scrap steel.

g. While working, the contractor is to take extra care not to damage existing structures. Contractor is responsible to repair any damage caused as a result of their work.

11. All field staff is subject to removal by the Contracting Officer for non-compliance with requirements specified in the contract and for failure to manage the project to insure timely completion. Furthermore, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders is acceptable as the subject of claim for extension of time for excess costs or damages by the Contractor.

a. Project Manager Qualifications: The project manager must be an American Hospital Association Certified Healthcare Constructor. Proposed project manager must provide evidence of management/supervisory experience on at least three healthcare construction projects successfully completed within the last three years.

b. Superintendent Qualifications: The project superintendent must be a National Center for Construction Education & Research Certified Construction Superintendent or be an American Hospital Association Certified Healthcare Constructor. Proposed superintendent must provide evidence of the successful completion of at least three healthcare construction projects successfully completed within the last three years.

Alternate Superintendent Qualifications: The offeror must identify an alternate to serve in the event of the Superintendent’s absence. The requirements for the alternate are the same as the Superintendent. If the Superintendent’s absence exceeds 21 calendar day, a new Superintendent must be proposed for VA review and approval.

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