SOW 668-320 Construct Rehab Medicine and Prosthetics Addition 8-20-2024.pdf

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STATEMENT OF WORK FOR ARCHITECTURE-ENGINEERING SERVICES

Construct Rehab Medicine and Prosthetics Addition

Project No. 668-320 Mann-Grandstaff VA Medical Center

Spokane, WA August 20, 2024

1. GENERAL

Provide Architect/Engineer professional services to include preliminary concept and program development, investigative services, design narratives/analysis, planning consultations and visits, design work, calculations, preparation of contract drawings and specifications, sample boards, preparation of cost estimates, construction period services, site visits, and other services necessary for “Project 668- 320, Construct Rehab Medicine and Prosthetics Addition” at the Mann-Grandstaff VA Medical Center, Spokane, Washington. Statement of work is indicated below. Total design duration shall be 330 calendar days as described in part four below.

2. STATEMENT OF WORK

This project constructs 9,000 GSF of new space by expanding existing Building 31 to accommodate the following functions within Physical Medicine and Rehabilitation: Physical Therapy and Assistive Technology (Prosthetics Lab). This project also renovates 500 sf of space on the 1st floor of Building 31 to allow access to the building but will not change the function. This project includes impact costs to allow phasing and use temp/portable buildings during construction. Building 31 is classified as CRITICAL per the Physical Security and Resiliency Design Manual. Project will comply with applicable Federal /VA energy, accessibility, fire, safety, seismic, and physical security requirements. AEs shall be held accountable for providing designs within the construction funding constraints/limitations. The estimated construction cost for the project described in this contract is $12,056,000.

3. DESIGN

3.1. The A/E is responsible for providing the services outlined in PG-18-15 and this SOW. Where conflicts exist this SOW takes precedence

3.2. Attend a kick off meeting

3.3. Perform all work described in section 4

3.4. All work shall be designed and phased to limit disruptions to the station

3.5. The project shall be designed with bid deducts to assure that award can be made within project funding

3.6. A/E shall present in person design drawings at each phase of work at the MGVAMC

3.7. A/E shall provide file sharing software to transfer large files

3.8. Site Visits and Existing Conditions:

The A/E shall make site visits and assessments to determine existing conditions prior to the inception of work. As-built floor plans and a site plan in the form of paper drawings, digital files are in the Medical Center Engineering Projects Office and will be available for perusal and copying. This information is the best available, but the Government does not guarantee its accuracy or completeness. Information, 668-320 Construct Rehab Medicine and Prosthetics Addition Page 2 of 13 including drawings and other documentation, provided to the A/E, shall be used for reference only. The A/E shall field check everything and shall not use any drawings provided for plan or elevation views. A site visit will also be required to verify final as-builts.

Discrepancies in Planning Information: The A/E shall promptly report to the Contracting Officer, in writing, any discrepancy between this contract and the planning information provided by the Government. The A/E shall make no adjustments to his/her work due to the discrepancy before the Contracting Officer has reviewed the matter and forwarded his/her determination to the A/E. The A/E's failure to report any such discrepancy or to wait for the Contracting Officer's determination shall be at his/her risk and expense.

3.9. Commissioning

Provide commissioning services per VA Whole Building Commissioning Process Manual. Commissioning during the Design Phase, Construction Phase, Acceptance and Testing Phase, and the Warranty Phase is intended to achieve the objective according to the contract documents and specification section 01 91 00.

3.10. HAZMAT Survey

Provide any required HAZMAT surveys or surveys that include, but not limited to asbestos, lead, PCBs, mold, and/or other suspected hazardous material that will be required prior to construction bid in accordance with EPA, CFR Title 40, and other applicable federal, state, and local regulations.

3.10.1. Hazardous Material Analysis Report (Pre-Construction Survey) shall include:

3.10.1.1. Project Name

3.10.1.2. Project Number

3.10.1.3. Name of testing Laboratory

3.10.1.4. Address of testing Laboratory

3.10.1.5. Certification credentials of testing personnel

3.10.1.6. Certification credentials of sampling personnel

3.10.1.7. Each sample result shall include:

3.10.1.7.1. Sample identification number

3.10.1.7.2. Laboratory’s result identification number if different from the sample identification number

3.10.1.7.3. Sample location

3.10.1.7.3.1. Building number

3.10.1.7.3.2. Floor number

3.10.1.7.3.3. Room number

3.10.1.7.3.4. Component from which the sample was taken

3.10.1.7.3.5. Photo of sample location serialized with sample number

3.10.1.7.3.6. Floor plan layout/map annotating all sample location

3.10.1.7.4. Method for obtaining sample (i.e. scraped, cut, etc.)

3.10.1.7.5. Date sample was taken

3.10.1.7.6. Percent material composition breakdown

3.10.1.7.7. Material composition breakdown description

3.10.1.7.8. Commercial/Common name of sample material

3.10.1.8. Sampling Agent’s certifying signature and professional seal

3.11. Cost Estimating

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Separate third party estimates are to be submitted with each design submittal. Cost estimates shall be prepared in accordance with the TIL and GAO Cost Estimating and Assessment Guide (GAO-20-195G) [https://www.gao.gov/assets/gao-20-195g.pdf]

3.12. Conference Documentation

Spokane VA Standards for Conference Documentation A conference will be held at each phase of design in Spokane. The contractor shall prepare meeting minutes including final resolution of all comments, within 3 calendar days after meeting. Copies of comments, annotated with comment action agreed on, will be made available to all parties before the conference adjourns. Unresolved problems will be resolved by immediate follow-on action at the end of conferences. Incorporate valid comments. The Government reserves the right to reject design document submittals if comments are significant. Participants shall determine if any comments are critical enough to require further design development prior to government concurrence. Participants shall also determine how to proceed in order to obtain government concurrence with the design work presented.

3.13. Required References

Adhere to all applicable industry codes and the standards. The following DVA’s Construction and Facilities Management (CFM) Technical Information Library (TIL) documents are the core documents that apply to this project. (This list does not include all required documents and the TIL shall be consulted to ensure all requirements are met):

PG-18-15 Volume C PG-18-10 (All) PG-18-12 Physical Medicine and Rehabilitation PG-18-9 Physical Medicine and Rehabilitation (270) PG-18-5 Physical Medicine and Rehabilitation (270)

PG-18-14

PG-18-17

H-18-8 Failure to adhere to these standards will result in redesign at no cost to the Government. If any questions arise contact the COR. Submittals will be reviewed by the VA staff; however, review of the submittal does not relieve the A/E from adhering to these standards. Exceptions to these standards may only be made with written direction from the Contracting Officer or Contracting Officer’s Representative.

Projects that have not proceeded beyond 35% design completion shall be updated to the most current version of codes. Projects that have a delay, either planned or unintentional, of more than 18 months between design completion and the solicitation of offers for construction must be re-evaluated to determine if any design revision is necessary due to changes in criteria (including codes and standards) or site infrastructure (for example, water supply for fixed fire suppression systems, water for hose stream allowances, or fire department vehicle access). Note: The evaluation must also include retroactive requirements that have been included in the new editions of the criteria.

3.14. Project Manual

3.14.1. The following information must be shown on the Cover Page.

3.14.1.1. Project Title

3.14.1.2. VA Project Number

3.14.1.3. Mann-Grandstaff VA Medical Center

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3.14.1.4. Department of Veterans Affairs

3.14.1.5. Submittal Date fully spelled out (i.e. February 16, 2016)

3.14.1.6. Status of Project (i.e. 65% SUBMITTAL, BID DOCUMENTS)

3.14.1.7. Volume number (if project manual has more than one volume)

3.14.2. Specifications

3.14.2.1. As a template for Specifications, use the VA Master Construction Specifications (PG-18-1). Use blue font for changes from Master to aid review.

3.14.2.2. If any specifications are obsolete or have unusual requirements, clarify their applicability with the COR. Delete sections that shall not be required in final specifications. All spec writer notes shall be addressed by the contractor

3.14.2.3. The COR will provide the following spec sections to the A/E in MS Word format:

3.14.2.3.1. 01 00 00, General Requirements

3.14.2.3.2. Spokane VA design amendments (Includes required modifications to

Master Specs)

3.14.2.4. The A/E shall use and modify, as needed, the VA General Commissioning

Specifications, located in: TIL – Master Construction Specifications (PG-18-1), Div 01, General Requirements, Section 01 91 00, to suit the design criteria, size and complexity of a project.

3.14.2.5. Format shall be consistent with the master specifications and throughout the document.

3.14.2.6. A/E shall develop a “Submittal Register” based on the specification sections.

After submittals are reviewed for compliance, the A/E shall log them in the submittal register. A copy of the submittal register will be returned with the submittals.

3.14.2.6.1. This register shall include a list of every item in the specifications that is required by the contractor to deliver to the COR. This list shall reference the paragraph and specification section that it comes from.

3.15. Drafting and Drawing Standards for CAD

3.15.1. Adhere to the National CAD Standards (NCS) available at the website of the National

Institute of Building Sciences, Building Smart Alliance and guidance provided on the TIL.

[http://www.nibs.org] Standards include, but are not limited to: layer naming, sheet naming, file naming, and organization of drawing sets.

3.15.2. Sheet Numbers and File Names

3.15.2.1. Use the NCS system for sheet numbering and drawing organization, (i.e. A-201 for Architectural Elevations, MH-501 for Mechanical HVAC Details, etc.)

3.15.2.2. Provide sheet numbering: SHEET __ OF __ based on the total number of sheets.

Sheet numbering is not required until the Bid Document, Conformed Documents and As-Built sets.

3.15.2.3. File names must be straight forward and not cryptic. They should match the drawing number. (i.e. “A201.dwg” or “the A/E’s project number_A201.dwg”)

3.15.3. Room numbers

3.15.3.1. Coordinate room numbering with the medical center. The room numbers on the drawings must match the room numbers that the VA intends to use.

3.15.4. Text

3.15.4.1. Text shall be 1/8”minimum height. 3/32” is allowed for details. Do not use stacked fractions. This applies to all notes and dimensions.

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3.15.4.2. Where practicable, avoid special AutoCAD characters (i.e. Use “DIA” instead of the special character for diameter: %%C.)

3.15.4.3. Use font: Calibri or Arial; or submit a similar font to the COR for approval.

3.15.5. Miscellaneous

3.15.5.1. All drawings must be set up using Paper space / Model space. Everything must be drawn to scale at full scale (i.e. A 36" door must be drawn 36" wide)

3.15.5.2. The colors of all entities should be BY LAYER with few exceptions.

3.15.5.3. Drawing files with external references or special fonts are not acceptable.

3.15.5.4. When blocks are created, the elements of the block should be drawn with color

BYLAYER on layer 0. Blocks shall be drawn to scale.

3.15.5.5. When keyed notes are used, provide leaders pointing to an appropriate place. It is not enough for the keyed note to be near the item. It should point to it.

3.15.5.6. Significant deviations from these standards will be corrected by the A/E at no cost to the Government.

3.15.5.7. The final drawings submitted by the A/E shall be originals and shall be the result of his field check, and shall not be take-offs or tracings, for any drawings or other information provided.

3.15.5.8. Each drawing file shall be completely independent of any data in any other file, including fonts and shapes not included with the basic CAD software program utilized.

3.15.6. Software

3.15.6.1. The VA currently used 2023 version of Autodesk Revit and 2022 version of

AutoCAD. Use of these version for design and provide the files in .rvt/.dwg to the VA if requested. If a version other than listed is desired, contact the COR for approval.

Test the exporting process to ensure that the exported .rvt/.dwg will be usable by the VA and will comply with these drafting standards.

3.15.7. VA CAD Tools

3.15.7.1. The following tools are available at the website of the VA Office of Construction

& Facilities Management, Technical Information Library.

[http://www.cfm.va.gov/til/projReq.asp]

3.15.7.2. NCS.ctb is a plot style table containing all VA and National CAD Standard compliant Pen Weights and Colors. Use of this .ctb is required.

3.15.7.3. NCS.lin is a linetype definition file that contains special linetypes like “fire alarm,” “high pressure steam,” “fence,” etc. Using this linetype file is optional.

3.15.8. Cover Sheet

3.15.8.1. An AutoCAD example of the Cover Sheet will be furnished by the COR.

Information on the Cover Sheet may be rearranged and other information may be added, if space allows.

3.15.8.2. The following information must be shown on the Cover Sheet:

3.15.8.2.1. “Department of Veterans Affairs”

3.15.8.2.2. “Mann-Grandstaff VA Medical Center”

3.15.8.2.3. “4815 North Assembly St.”

3.15.8.2.4. “Spokane, Washington 99205”

3.15.8.2.5. Project Title

3.15.8.2.6. Building number

3.15.8.2.7. VA project number. All Spokane VA projects start with 668-….

3.15.8.2.8. Submittal Date fully spelled out (i.e. February 16, 2012)

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3.15.8.2.9. Spokane map showing the location of the VA (included on the Cover Sheet example that is furnished by the COR)

3.15.8.2.10. VAMC campus map showing project location (included on the Cover Sheet example that is furnished by the COR)

3.15.8.2.11. Index of Drawings

3.15.8.2.12. List of the members of the A/E’s design team and their disciplines.

Phone numbers are not required.

3.15.8.2.13. Title Block (including date and project status. See note on Title Block below)

3.15.8.2.14. Design Approval sign-off sheet. (At the Bid Documents phase the COR will provide a 17”x11” PDF with design approval signatures. The A/E will import this PDF into the cover sheet.)

3.15.8.2.15. Symbols and abbreviations are required on the drawings but are not required to be on this sheet. Photos and renderings may also be on the Cover Sheet but are not required as part of the documents.

3.15.9. Title Block

3.15.9.1. Use the standard Spokane VAMC title block on the TIL

3.15.9.2. Include the building number(s) in the Project Title.

3.15.9.3. For renovations and remodel projects, include in the Project Title a generic description of the location of the project, (i.e. Building 1, 4th Floor-North)

3.15.9.4. Do not include “VA” or “VAMC” in the Project Title

3.15.9.5. Indicate the status of the project (i.e. 65% SUBMITTAL)

3.15.9.6. Provide the date in this format: MM/DD/20YY (i.e. 02/16/2016)

3.15.10. Drawing Sheet Dates and Revisions

3.15.10.1. The date for a submittal is to be consistent throughout the entire set.

3.15.10.2. The date on the Title Block is to correspond to the submittal date and change with each submittal.

3.15.10.3. The date for the 100% Submittal (Bid Documents) is to be the final date change for the Title Block. After this time when a drawing is re-issued, the REV section on the Title Block is to be used.

3.15.10.4. When a drawing is re-issued the next highest revision number is to be used for all drawings, even though most sheets will skip some revision numbers.

3.15.10.5. When a new sheet is issued, all indexes will be updated to include the newly issued sheet

3.15.10.5.1. All affected index sheets will be issued with updated revision and date

4. SCHEDULE AND DELIVERABLES

The A/E shall perform the work required by this contract within the limits of the following schedule.

Where conflicts exist the following takes precedence over PG-18-15. Perform a review of all deliverables in accordance with the AE’s approved Quality Control (QC) plan and the VA’s checklists provided on the TIL. Submit documentation of the QC review as part of each report.

4.1. Coordination and 10% Submittal Schematic Development (SD-1): Deadline: 45 calendar days after Notice of Award (NOA).

This submission shall include:

4.1.1. Updated schedule of design services

4.1.2. 3 proposed predesign concepts

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4.1.3. A summary of Users' vision and needs, to include plans for future expansion (additional floors and connection to other structures).

4.1.4. A table comparing the relevant room size requirements from the VA Space Planning Criteria with the A/E’s recommended room sizes.

4.1.5. Comparison of proposed departmental square footages to project

4.1.6. An equipment list including existing and new equipment.

4.1.7. Notes on adjacencies.

4.1.8. Notes on pedestrian and vehicle traffic patterns. Notes should identify public versus facility access.

4.1.9. Photos, sketches or diagrams if needed for clarity.

4.1.10. Site analysis including:

4.1.11. Land survey

4.1.12. Geotechnical report

4.1.13. Analysis of existing site conditions including a narrative identifying any issues of concern

(such as accessibility, parking, routing of utilities etc.)

4.1.14. Proposed physical security measures.

4.1.15. Proposed structural systems.

4.1.16. Proposed mechanical systems.

4.1.17. Proposed electrical and telecom systems.

4.1.18. Proposed fire protection systems.

4.1.19. Sustainability and energy conservation strategies.

4.1.20. Provisions for future expansions (additional floors and connection to other structures).

4.1.21. Planned path of travel for equipment replacements/installations.

4.1.22. Photos, sketches or diagrams if needed for clarity.

4.1.23. ROM construction cost assumption, to include proposed deductive alternatives totally 15%

(minimum) of total construction budget (excluding contingency).

4.1.24. Commissioning agent resume per paragraph 3.9

4.1.25. Subsurface investigation of underground utilities.

4.1.26. Provide the following paper copies to COR:

4.1.26.1. 2 full size sets of Drawings

4.1.26.2. 1 half size set of Drawings

4.1.26.3. 1 copy of Outline Specification

4.1.26.4. 1 copy of the Cost Estimate

4.2. VA Review of 10% Submittal: 30 calendar days

Review conference will be held at the Mann-Grandstaff VA Medical Center in Spokane WA or as agreed upon as part of the partnering process. The conference will take place the week after the receipt of the comments by the Contractor. The Contractor shall bring the personnel that developed the design submittal to the review conference.

4.3. 35% Submittal Schematic Development (SD-2): Deadline: 45 calendar days after 10% comments are received by A/E.

This submission shall include:

4.3.1. Updated schedule of design services

4.3.2. Corrections made based on the review comments of the previous submittal.

4.3.3. Design narrative, to include:

4.3.3.1. Discussion of design by each design discipline, to include design calculations.

4.3.3.2. Code review.

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4.3.3.3. Gross area of each floor and total gross area for building; (Calculate per CP-4).

4.3.3.4. Comparison of designed departmental gross square footage to the written

Program.

4.3.3.5. Comparison of designed room square footages to the written Program.

4.3.3.6. Design drawings, to include:

4.3.3.7. Site plan, to include:

4.3.3.8. Building location

4.3.3.9. Paving and flatwork

4.3.3.10. Physical security measures

4.3.3.11. Utilities

4.3.3.12. Structural, mechanical, and electrical calculations

4.3.4. Floor plans showing major components, general structural grid, major Mechanical/Electrical/Plumbing/Vertical Transportation components.

4.3.5. Reflected ceiling plan if there is a highly detailed special area.

4.3.6. At least one exterior elevation showing building materials, fenestration, roof top equipment, etc. If building is designed for future expansion, delineate the future expansion with dashed lines or as a separate drawing.

4.3.7. At least one 3-dimensional exterior view, rendered in color.

4.3.8. Building sections to illustrate building shape and special features.

4.3.9. Specifications package with only relevant specifications included.

4.3.10. Estimate of Construction Costs (“Lump sums” are acceptable at this phase).

4.3.11. Pre-Construction Survey for asbestos and any other hazmat surveys

4.3.12. Provide the following paper copies to COR:

4.3.12.1. 2 full size sets of Drawings

4.3.12.2. 1 half size set of Drawings

4.3.12.3. 1 copy of Outline Specification

4.3.12.4. 1 copy of the Cost Estimate

4.3.12.5. 1 copy of the calculations

4.4. VA Review of 35% Submittal: 30 calendar days

agreed upon as part of the partnering process. The conference will take place the week after

4.5. 65% Submittal Design Development (DD-1): Deadline: 30 calendar days after 35% comments

This submission shall include:

4.5.1. Updated schedule of design services

4.5.2. Corrections made based on the review comments of the previous submittal.

4.5.3. Design narrative, to include:

4.5.3.1. Discussion of design by each design discipline, to include design calculations.

4.5.3.2. Product literature for any products requiring special discussion.

4.5.3.3. Photometrics.

4.5.3.4. Foot candle plan.

4.5.3.5. Code review.

4.5.3.6. Gross area of each floor and total gross area for building; (Calculate per CP-4).

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4.5.3.7. Comparison of designed departmental gross square footage to the written Program.

4.5.3.8. Comparison of designed room square footages to the written Program.

4.5.3.9. Title Sheet

4.5.3.10. Structural, mechanical, and electrical calculations

4.5.4. Site plan (when required) showing building location, site features, property lines, roads, parking, sidewalks, grades and landscaping, survey.

4.5.5. Floor plans showing doors, windows, interior partitions, structural grid, critical areas with fixed dimensions, major M/E/P systems. Enlarged plans of typical areas such as exam and patient rooms.

4.5.6. Equipment plans

4.5.7. Code review and code review plans

4.5.8. Reflected ceiling plans to define major design elements and patient care rooms.

4.5.9. All exterior elevations showing materials, fenestration, roof top equipment, floor levels, dimensions, etc. If building is designed for future expansion, delineate the future expansion with dashed lines on at least two elevations or as a separate drawing.

(Elevations of future expansion need not be indicated on later submittals.)

4.5.10. Building sections and wall sections

4.5.11. Interior elevations for special areas.

4.5.12. Material and color scheme in a presentation format with at least two-color schemes.

4.5.13. Short form technical specification.

4.5.14. Estimate of Construction Costs

4.5.15. Provide an Equipment and Furniture Plan.

4.5.16. Review the Equipment / Furniture Plan with the VA at the Design Development design review meeting and at all subsequent meetings. Include the Equipment and Furniture Plan in the final construction set.

4.5.17. Show and label all equipment and furniture.

4.5.18. Include plumbing fixtures, chairs, tables, desks, carts, cabinets, casework, shelving, privacy curtains, patient beds, procedure chairs, code carts, refrigerators, etc.

4.5.19. Include equipment and furniture that are to be

4.5.19.1. provided by the contractor

4.5.19.2. furnished by the VA and installed by the contractor

4.5.19.3. provided by VA

4.5.20. All equipment and furniture must be to scale (at least in terms of overall dimensions and as needed for coordination purposes.) The VA’s Environmental Management Services office, through the COR, can provide dimensions for furniture that is to be provided by VA.

4.5.21. Supplement the plan information with interior elevations as needed.

4.5.22. The Equipment and Furniture Plan does not need to contain technical information. The technical info can be conveyed elsewhere. (i.e. A flushing-rim sink may be called out simply as a “flushing-rim sink” on the Equipment and Furniture Plan, with more specific information given on the Plumbing Plan and Plumbing Fixture Schedule).

4.5.23. Submittal register

4.5.24. QA plan per paragraph 3.9

4.5.25. Submittal register

4.5.26. Provide the following paper copies to COR:

4.5.26.1. 2 full size sets of Drawings

4.5.26.2. 1 half size set of Drawings

4.5.26.3. 2 copies of the Specification bound by themselves

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4.5.26.4. 1 copy of the Cost Estimate

4.5.26.5. 1 copy of the calculations

4.5.26.6. 1 copies of Product Literature

4.5.26.7. Material and Color Schemes

4.5.26.8. 1 copy of the Revit model

4.6. VA Review of the 65% Submittal: 45 calendar days

agreed upon as part of the partnering process. The conference will take place the week after

4.7. 95% Submittal Design Development (DD-2): Deadline: 60 calendar days after 65% comments

This should be a complete stamped bid set of documents and a final construction estimate. All necessary details and specification sections are to be incorporated into this submittal. This submittal is intended to be the final unless the VA feels that there are enough changes to warrant another revision. Provide a revised 3rd party construction estimate reflective of submitted changes from 65%. This submittal will also include a schedule for construction and an updated schedule design services.

4.7.1. Provide the following paper copies to COR:

4.7.1.1. 2 full size sets of Drawings

4.7.1.2. 1 half size set of Drawings

4.7.1.3. 2 copies of the Specification bound by itself

4.7.1.4. 1 copy of the Cost Estimate

4.7.1.5. 1 copy of the Construction Schedule

4.7.1.6. 1 copy of the Revit model

4.8. VA Review of the 95% Submittal: 30 calendar days

agreed upon as part of the partnering process. The conference will take place the week after

4.9. 100% Submittal Construction Documents (CD): Deadline: 15 calendar days after 95% comments

This will include all prior documentation with comments incorporated and completed to 100% design.

4.9.1. Provide the following paper copies to COR:

4.9.1.1. 2 full size sets of Drawings

4.9.1.2. 1 half size set of Drawings

4.9.1.3. 2 copies of the Specification bound by itself

4.9.1.4. 1 copy of the Cost Estimate

4.9.1.5. 1 copy of the Construction Schedule

4.9.1.6. 1 copy of the Revit model

The total calendar days listed in the Part One project schedule may fluctuate based on when 95% CD submittal meets all VA guidelines and acceptance is issued. If 95% CD submittal is not

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Construction Period Services (Option Line Items) and Commissioning (Option Line Item) shall be performed for the length of time between the time the option(s) are exercised and acceptance of Construction Completion. The VA has 365 calendar days from final acceptance of the design to unilaterally exercise the option(s) for Construction Period Services, and Commissioning.

4.10. Construction period services (option items)

Construction period services extend to acceptance of substantial completion of construction. at a time designated by the Contracting Officer.

4.10.1. The A/E’s representative shall be someone who is thoroughly familiar with the project and the contract documents.

4.10.2. Pre-Bid Site Visit: The A/E shall attend the pre-bid site visit, to include meeting and project walk-around. Contractors are invited to the job site to visually inspect the construction site in order to accurately develop a construction bid package.

4.10.3. Technical Questions/RFIs: The A/E shall answer any technical questions/requests for information (RFIs) received from contractors over the duration of the solicitation, including questions asked following the site visit. Questions from contractors may come at multiple times and cover several questions over the course of the solicitation period. The A/E shall provide written technical question responses to the Contracting Officer, who will distribute the information via amendment to the solicitation.

Answers to RFIs will be required from the A/E within five calendar days of the date the questions are sent to the A/E from either the project COR or CO. An alternate response period may be submitted for review, however, unless approved by the CO and COR, the A/E is required to comply with the five-calendar day requirement.

4.10.3.1. If drawing revisions are required, they will be a complete stamped revision and added to the drawing set.

4.10.4. Submittal reviews: the A/E shall provide submittal reviews within seven calendar days of submittal to the A/E.

4.10.5. Maintain submittal register

4.10.6. Shop drawing and submittal review

4.10.7. A/E shall provide file sharing software to manage submittals and RFI’s

4.10.8. Submittal of testing reports

4.10.9. Final inspections

4.10.10. Commissioning Services:

4.10.10.1. The A/E shall provide Commissioning and Commissioning Agent services and deliverables in accordance with the reference document, VA OCFM Whole Building Commissioning Process Manual (WBCPM), located on the TIL. See “Commissioning Agent Tasks” in each section of the reference document. The Commissioning Agent shall be involved in all phases of the project, including both design and construction.

It is anticipated that the Commissioning Agent will participate in the following:

design reviews, owner’s requirements updates, design phase commissioning planning (facilitate), commissioning specification reviews (facilitate), construction project meetings, construction observation visits, equipment startup and testing, Testing Adjusting and Balancing (TAB) verification, and project commissioning (facilitate in coordination with General Contractor). The commissioning process shall

668-320 Construct Rehab Medicine and Prosthetics Addition Page 12 of 13 be adapted to the size and complexity of the project. Deliverables shall be as described in the reference document. Additionally, the A/E shall develop the commissioning plan, pre-functional checklists, systems functional performance test checklists, integrated system test checklists, and edited master specification templates to serve as a starting point for the commissioning process on all projects based on WBCPM, 3.2: Systems to be Commissioned, and 01 91 00, (as construction scope requires).

4.10.11. Construction contractor payment application review

4.10.12. Virtual attendance at the Pre-Construction Conference.

4.10.13. Lead weekly project meetings

4.10.14. Review of construction progress schedules, pre-bid, pre-construction, and final inspection site visits

4.10.15. Prepare and distribute project meeting minutes for all meetings and formal site visits.

4.10.16. Site Visit Reports: The A/E shall submit a site visit report within two calendar days of a site visit, all documents in any of the electronic formats listed above.

4.10.17. Perform weekly project inspections and produce observation reports including safety items.

4.10.18. Provide review and evaluation of contractor’s safety plan to the CO and COR when required.

4.10.19. Provide shop drawing & material submittal review and evaluation for comment to the COR within 15 calendar days.

4.10.20. Provide review and evaluation of contractor’s fee proposals and proposed contract changes to the CO and COR when required.

4.10.21. Review of Modification/Change Order Requests: The A/E shall review the contractor’s cost proposals for construction change orders/modifications when requested by the COR. The A/E’s response regarding their review of cost proposals and their recommendations shall include an independent breakdown of costs in detail, quantities, and unit prices, and shall cover both additions and deductions of labor, materials, and equipment. The A/E shall also supply cost estimates as requested by the COR for Requests for Proposals for anticipated changes. All documents in any of the electronic formats listed above. Note - If major modification, VA will provide additional time and document format guidance.

4.10.22. Punch List: The A/E shall visit the project site to perform a punch list inspection at substantial completion of construction and shall submit a written report of findings to the COR within three calendar days of the final acceptance inspection. All documents in any of the electronic formats listed above.

4.11. Final Conformed Documents : Deadline: 7 calendar days after the Construction Bid is awarded.

The Conformed Drawings shall incorporate all drawing-related Amendment changes. In the revision section of the titleblock, all drawing sheets (whether revised on not) shall show revision 1, the new date, and “CONFORMED SET” under “DESCRIPTION.” This revision should not be clouded with revision clouds.

The Conformed Project Manual does not need to incorporate the Amendment changes in each spec section, but the Amendments are to be bound into each copy of the Project Manual, at the back of the manual on colored paper.

4.11.1. Drawings in PDF format are to be stamped and signed. AutoCAD files should not include a stamp.

4.11.2. Conformed set shall include all items of the 100% design, all bid questions and any bid deducts.

668-320 Construct Rehab Medicine and Prosthetics Addition Page 13 of 13

4.11.3. Provide the following paper copies to COR:

4.11.3.1. 1 full size set of Drawings

4.11.3.2. 1 half size set of Drawings

4.11.3.3. 1 copies of the Specification bound by itself

4.11.3.4. 1 copy of the Cost Estimate

4.11.3.5. 1 copy of the Construction Schedule Estimate

4.11.3.6. 1 copy of the Revit model

4.12. As-Built Drawings and Owner’s Manual: Deadline: 60 calendar days after receiving marked set of drawings.

After completion of the construction, the VA will furnish to the A/E the contractor’s marked-up set of As-Built drawings indicating all changes made during construction. The A/E will modify the drawing per the mark-ups, verifying conditions if needed to accurately reflect the completed construction. The draftsmanship shall be comparable in all ways to the original contract documents.

4.12.1. The revision portion of the title block shall be dated and noted as "AS-BUILT." Drawings shall not have revision clouds.

4.12.2. The A/E shall deliver the as-built drawings to the COR within sixty (60) days after the A/E receives the marked-up documents from the COR.

4.12.3. As-built drawings to be verified by site visit

4.12.4. Provide the following to the COR:

4.12.4.1. Full set of electronic drawings (Revit model, AutoCAD files, and full size PDF files).

4.12.5. Provide the following to the CO: (this may be e-mailed)

4.12.5.1. Copy of the transmittal that was sent to the COR

SOW ATTACHMENTS:

The following documents are attached to this SOW for A-E use and incorporation into the project documents:

• Spokane VAMC Design Amendments (SOW Attachment 01)

• Design Review Comment Sheet V2 (SOW Attachment 02)

• 2020 GAO High Quality Project Estimate Characteristics (SOW Attachment 03)

• Bldg 31 As-Builts (SOW Attachment 04)

• MP-101 Foundation Plan Drawing (SOW Attachment 05)

• Bldg 31 Addition As-Builts (SOW Attachment 05)

• PG 18-15 A-E Submission Reqs Vol C – EHRM (SOW Attachment 06)

• HEFP SEP Design Alerts 1-9 and 11-15 (SOW Attachment 07)

• Sensitive Data Classification (SOW Attachment 08)