36C77624Q0331.docx

SUBJECT*

735 CPCPAC Building Assessment [VA-24-00105606]

GENERAL INFORMATION

Program Contracting Activity Central

6100 Oak Tree Blvd, Suite 490 Independence OH 44131

POINT OF CONTACT*

Contract Specialist Orangella Bittick Orangella.Bittick@va.gov Contracting Officer Haley Turner Haley.Turner@va.gov

PLACE OF PERFORMANCE

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

Sources Sought Notice Sources Sought Notice

DESCRIPTION

Sources Sought Notice

DEPARTMENT OF VETERANS AFFAIRS

CENTRAL PLAINS CONSOLIDATED PATIENT ACCOUNT CENTER – CPCPAC

BUILDING 19

DWIGHT D. EISENHOWER VA MEDICAL CENTER

LEAVENWORTH, KS

SOURCES SOUGHT NOTICE [SSN] – REQUEST FOR INFORMATION [RFI]

This Sources Sought Notice – RFI is for planning purposes only and shall not be considered as an invitation for bid, request for quotation, request for proposal, or as an obligation on the part of the Government to acquire any products and/or services. Your response to this Sources Sought Notice will be treated as information only. No entitlement to payment of direct or indirect costs or charges by the Government will arise because of contractor submission of responses to this announcement or the Government use of such information. This request does not constitute a solicitation for proposals or the authority to enter negotiations to award a contract.

The information provided may be used by the Department of Veterans Affairs in developing its acquisition approach, statement of work/statement of objectives and performance specifications. Interested parties are responsible for adequately marking proprietary or competition sensitive information contained in their response. The Government does not intend to otherwise pay for the information submitted in response to this Sources Sought Notice.

The submission of pricing, capabilities for planning purposes, and other market information is highly encouraged and allowed under this Sources Sought Notice in accordance with [IAW] FAR Part 15.201(e).

The purpose of this Sources Sought Notice announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses [SDVOSB], Veteran Owned Small Businesses [VOSB], Women Owned Small Businesses [WOSB], 8 [a], Certified HUBZone Small Businesses and other Small Businesses interested and capable of providing the products and/or services described below.

Interested and capable firms are requested to provide the following data/information to the attention of the Contract Specialist identified herein.

Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Affirmative responses to this notice shall include the following:

the System for Award Management [SAM] at https://sam.gov and/or the VetCert Portal at https://veterans.certify.sba.gov

All responders to this Sources Sought Notice understand, by submitting this written statement, they are certifying they can meet ALL criteria.

Requirement:

Please see attached Statement of Work for more specifics and details.

The proposed qualifying North American Industry Classification System Code [NAICS Code] for this effort is 541350 – Building Inspection Services and the 2022 SBA Size Standard of $11.5 Million.

Affirmative responses to this notice shall be submitted via email to Orangella Bittick at Orangella.Bittick@va.gov and Haley Turner at Haley.Turner@va.gov. Telephone responses will not be accepted. Responses must be received no later than Wednesday, 04 September 2024, at 2:00 PM CDT. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this sources sought. Responses to this sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

Attachment 1: DRAFT – STATEMENT OF WORK [SOW]

Title of Project: CPCPAC Building 19 Assessment and Cost Analysis

1. Purpose The purpose of this Statement of Work (SOW) is to outline the requirements for assessing the current conditions of Building 19 and evaluating the financial implications of continuing to lease this building versus relocating to a new site. This assessment will help determine whether to stay in Building 19 for the remainder of the current lease term and the next five-year lease option or to move to an alternate site.

2. Scope of Work The assessment will cover two primary areas:

1. Assessment and Cost Analysis of Building 19

2. Cost Analysis Move to New Site A. Assessment and Cost Analysis of Building 19

1. Current Building Assessment:

· Lease Cost: Review and document the current lease costs associated with Building 19.

· Data Collection: Gather comprehensive information on the building’s existing conditions, including but not limited to lease terms, historical maintenance records, and any previous assessments.

· Inspection: Conduct a thorough inspection of critical systems within Building 19, including the roof, air conditioning, plumbing, and other essential infrastructure.

· Estimate Repair Costs: Obtain estimates for necessary repairs, maintenance, and any upgrades required to keep the building operational and compliant with relevant standards.

· Lease Terms Analysis: Analyze current lease terms, renewal options, and any costs associated with extending or renegotiating the lease.

· Compile Costs: Aggregate the costs of repair, ongoing maintenance, and lease expenses into a comprehensive financial overview.

2. Estimated Total Cost of Building 19:

· Calculate the total anticipated costs associated with remaining in Building 19 through the end of the current lease term and the additional five-year lease option.

B. Cost Analysis of a New Site

1. Site Visit and Evaluation:

· Estimated Lease Cost: Research and estimate the lease costs for potential new sites.

· Inspection: Perform an assessment of the suitability of each new site for current and future needs, considering factors such as space, location, accessibility, and compliance with regulations.

· Renovation Needs Assessment: Identify and document necessary renovations and improvements required to make the new site suitable for occupation.

· Obtain Renovation Quotes: Solicit and obtain quotes for the required renovations and any other modifications necessary to fit out the new site.

· Lease Terms Analysis: Review and analyze lease options for the new site, including terms, costs, and any associated clauses or conditions.

· Cost Analysis: Aggregate the costs of renovations, moving expenses, and new lease terms into a comprehensive financial overview.

2. Estimated Total Cost of Move to Alternate Site:

· New Site Build Out: Calculate the total cost for the build-out of the new site, including any renovations or adaptations required.

· Moving Expenses: Estimate the costs associated with relocating operations to the new site.

· New Lease Expenses: Include the costs related to the lease of the new site.

3. Deliverables

1. Comprehensive Report for Building 19:

· Detailed current conditions assessment

· Repair and maintenance cost estimates

· Lease terms analysis

· Total cost calculation for the current and next lease periods

2. Comprehensive Report for New Site:

· Estimated lease costs for potential new sites

· Renovation and adaptation requirements

· Renovation cost estimates

· Total cost analysis including lease, renovation, and moving expenses

4. Timeline The project will be completed in the following phases:

1. Data Collection and Inspection: September 1, 2024 to August 31, 2025 [*Proposed dates subject to change]

2. Cost Estimation and Analysis: September 1, 2024 to August 31, 2025 [*Proposed dates subject to change]

3. Reporting and Review: September 1, 2024 to August 31, 2025 [*Proposed dates subject to change]

4. Final Report Submission: TBD

5. Acceptance Criteria The assessment and cost analysis will be deemed complete when:

1. All required data and information have been gathered and documented.

2. Detailed inspections and evaluations have been performed.

3. Cost estimates and analyses have been thoroughly compiled and reviewed.

4. Comprehensive reports for both Building 19 and the new site have been submitted and reviewed by the stakeholder team.

6. Project Management The project will be managed by a project manager, who will oversee all activities, ensure deadlines are met, and coordinate between stakeholders and contractors.

7. Assumptions and Constraints

· Access to Building 19 and potential new sites will be provided as required.

· Timely responses and cooperation from building management and stakeholders are necessary for successful completion.

· The analysis will be based on available data and inspections; unforeseen conditions may impact cost estimates.

END OF STATEMENT OF WORK

End of Document