S05- Vendor Questions- OCAMS.docx

OCAMS

Vendor Questions and Government Answers

1. Question: As the solicitation posting date approaches, are there any updates or additional details available regarding this opportunity, including potential timelines or clarifications?

Answer: No updates.

2. Question: Is there an incumbent? If yes, please provide the contact number.

Answer: Yes, contract number 36C77622P0136.

3. Question: Is this a Firm Fixed Price contact that is the total amount divided by 12?

Answer: This is a Firm Fixed Price contract, please price using the pricing submission requirements.

4. Question: Is this a Firm Fixed price contract by deliverable?

Answer: This is a Firm Fixed Price contract, please price using the pricing submission requirements.

5. Question: Is this a Firm Fixed price LOE contract?

Answer: This is not a Firm-Fixed Price LOE contract. This is a Firm-Fixed Price contract.

6. Question: Are the labor categories listed the labor categories to use?

Answer: The labor categories listed are the suggested categories.

7. Question: Please provide the years’ experience, skills and qualifications for the Labor Categories listed on the pricing spreadsheet?

Answer: There is no amount of years’ experience specified/required. The qualification for each category is that the personnel possess the necessary knowledge, skills, and abilities to perform each task.

8. Question: Is there historical levels of effort for each CLIN that can be provided?

Answer: No.

9. Question: Are the hours for each FTE for each year 1,912?

Answer: No, you propose the hours you think are acceptable for each task.

10. Question: Is the total for the technical submission 30 pages or 21 pages?

Answer: Technical submission must be 18 pages or less.

11. Question: Please provide the breakout of the volumes and page numbers. (Instructions to Offerors, 4 - page 39) Answer: Technical submission must be 18 pages or less. Past performance must be 3 pages or less. Price submission has no page limit. Other submittals have no page limit.

12. Question: Please explain the use of Rows 59 – 244 which repeat but do not total to row 244. The option period hours are blacked/greyed out suggesting no input is required. (Attachment F-Pricing) Answer: The option period hours are greyed out in the fiscal years that are not applicable. Please only fill in the white area for each CLIN. (Example: CLIN 1001 is a fiscal year 2025 task so Year 1, 3, 4 and 5 are greyed out since they are not applicable.)

13. Question: What is the origin of the SEPS system? Is it an OTS application or is it an internal application? Who provides support for this application?

Answer: Internal application. SEPS is a health system planning tool jointly developed by the DoD and VA for use in developing detailed space plans and associated equipment requirements.

14. Question: Are there separate leases, ePM, asset management, space planning, or other applications involved in the SEPS process? If so, what systems are they? Who maintains them? and under what contracts?

Answer: No.

15. Question: Please clarify which labor categories are expected to be covered by the Service Contract Labor Standards?

Answer: All the labor categories mentioned in Attachment G- Wage Determination are covered.

16. Question: What teaming software, if any (e.g., MS Teams, Slack, etc.) does the VA currently deploy to facilitate and support meetings?

Answer: Microsoft Teams.

17. Question: In order to provide a firm, fixed price for the tasks and deliverables in the timeframes required in Attachment A Section C: How many current SharePoint records/projects exist and support the FY25 budget? What other information can be used by the offerors to determine appropriate levels of effort for required tasks?

Answer: 286 projects. Number of projects will fluctuate.

18. Question: How many FTEs were required to perform the required tasks and deliverables the last time they were updated and how many records were in SharePoint at that time?

Answer: Unknown number of FTEs. Deliverable based.

19. Question: Please provide an estimated level of effort (or basis of estimate) detailing the estimated labor categories and their experience & educational requirements, labor hours on a CLIN-by-CLIN basis.

Answer: There are no specific educational or experience requirements. As Attachment A: PWS indicates, the staff must meet two standards: 1. Currency of expertise and staffing levels appropriate and 2. Personnel possess necessary knowledge, skills, and abilities to perform tasks.

20. Question: Page 50 of 68, Section E.12 ADDENDUM TO FAR 52.212-2 EVALUATION--COMMERCIAL ITEMS EVALUATION OF OFFERS Basis of Award provides evaluation criteria including past performance. We are a new SDVOSB with no contract performance history. Will this be evaluated as "neutral”?

Answer: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance.