550-321 SOW Const Eng Shop Storage Vehicle and Grounds.pdf

Attachment A, Page 1

Statement of Work

PROJECT NO: 550-321

PROJECT NAME: Construct Engineer Shop Storage/Vehicle and Grounds Maintenance Facility

ESTIMATED CONSTRUCTION COST: $6,399,000

**The Certification and Accreditation (C&A) does not apply, a Security Accreditation Package is not required**

I. DESIGN TASK

A. Provide a complete design for project 550-321, Construct Engineer Shop Storage/Vehicle and Grounds Maintenance Facility, at the VA Illiana Health Care System (VAIHCS), Danville, IL.

B. Project Intent: The intent of this project is to build a new facility for engineering shop storage/vehicle and grounds maintenance and to abate/demolish existing facilities currently used for engineering storage. The project shall include, but is not limited to, constructing up to 5,580 Net Square Feet (NSF) for engineering shop storage/vehicle and grounds maintenance as well as up to 4,500 NSF of unheated, covered storage for vehicles/equipment. New building space functions include, but are not limited to, heated/coved warehouse storage, grounds maintenance worktable shop, vehicle/equipment maintenance routine and heavy maintenance bays, breakroom, restroom, mechanical room, electrical room, IT room, heavy equipment unheated storage, road salt storage, and wash rack. Providing all required utilities to the new facility such as electrical power, water, sewer, data, and fiber for fire alarm and building management systems. Abating asbestos containing materials and lead based paint and demolishing Quonset huts T110, T111, T112, T113, T114 and garages 75, 81, and 83 (7,723 gross square feet total) and associated utilities currently used for engineering shops storage. Improving the grounds at demolition locations.

Quonset hut locations to be paved with asphalt to tie into existing Parking Lot O and garage locations to be planted with grass. See Figure 1 below for siting location of new facility and locations for existing facilities to be demolished.

Attachment A, Page 2

Figure 1 – Siting Location

C. Design withing Funding Limitations: The VAAR Magnitude of construction for this project is between $5,000,000 and $10,000,000.

D. Design Independence, Furniture, and Equipment: Designs for construction must produce a “complete and usable” facility or improvement when constructed. VA policy (VHA Office of Capital Assets Management, Engineering and Support memo Updated Construction Guidance and Expectations dated Sep 12, 2016) requires the A/E to certify that their design (including all bid alternates/bid deducts) is independent of any future construction project. In addition, the A/E must certify that it has produced a design that does not include furniture and equipment that will be procured separately. Equipment that can be part of the design in the includes those items to meet code requirements for building occupancy, items covered in the VA’s Master Construction Specifications (PG-18-1) Divisions 1 through 10, 13 through 26 or 28 through 48, non-IT equipment items covered by Division 27 and items covered by Division Numbers 12 31 00, 12 32 00, 12 34 00 and 12 36 00.

The A/E shall submit as part of the Final Bid Documents submittal a signed letter on company letterhead stating the design’s independence.

II. DUTIES OF THE A/E

A. The A/E shall provide complete investigative and design services needed to provide for a fully coordinated, functionally integrated, and operational design and subsequent construction project.

Attachment A, Page 3

B. The work shall include:

1. Preliminary meetings and site survey investigations to define the necessary elements of the project scope of work. This includes presentation of preliminary layout plans with proposed alternatives to the User Group and preparation of a detailed project plan based on User Group meetings and site survey.

2. A detailed analysis of the various options available, covering design constraints, access requirements and all applicable codes and standards.

3. A full field investigation of all areas affected by this design. Site investigations shall measure and document the conditions of areas to be renovated and/or impacted. This information shall be clearly conveyed in the construction documents.

4. Preparation of drawings and specifications, as called for in this scope of work and within the established construction budget.

5. Design Collaboration: The A/E during this design project shall collaborate with the Independent Life Safety Review Agent (LS Agent) for the project. Design submittal comments from the LS Agent, if concurred with by VA, shall be incorporated into the design. The A/E is required to ensure all elements of the design adhere to the Life Safety Code prior to the Independent Life Safety review.

6. Independent Life Safety Review: The A/E shall incorporate any comments from the

VA 3rd party life safety review.

Solicitation Support

Pre-bid site visit to include meeting and project walk around. This is the meeting where contractors are invited to the job site to visually inspect the construction site to accurately develop a construction bid package.

Answer any technical questions/requests for information (RFIs) received from contractors over the duration of the solicitation, including questions asked during the site visit. Questions from contractors may come at multiple times and cover several questions over the course of the solicitation period. Technical question responses will be provided to the Contracting Officer who will distribute the information via amendment to the solicitation.

Answers to RFIs will be required from the A/E within five calendar days of the date the questions are sent to the A/E from either the project COR or CO. An alternate response period may be submitted for review, however, unless approved by the CO and COR, the A/E is required to comply with the five-calendar-day requirement.

Throughout the solicitation period, the A-E shall provide addenda as necessary if required to revise specs and drawings.

In response to any technical questions and/or addenda issued during the solicitation period, the A/E shall provide any final revisions to the 100% FC CD as part of the construction contract. These documents shall be labeled Final Construction.

Construction Period Services (CPS)

Requests for Information (RFI)

Attachment A, Page 4

Requests for Information shall be answered and returned to the VA within seven calendar days of submittal to the A-E.

Submittal Reviews Submittal reviews shall be completed and returned to the VA within seven calendar days of submittal to the A-E for all submittals except design, extensions of design, deviations, and interoperability of systems, which shall be returned within 21 calendar days of submittal to the A- E.

Site Visit Reports Site visit reports shall be submitted within seven calendar days of the visit. All documents may be submitted in any of the electronic formats listed above.

Modification/Change Order Requests Modification requests shall be completed and returned to the VA within seven calendar days of submittal to the A-E. This includes the review of the contractor’s change order/modification proposal for construction change orders, as well as the formulation of an IGCE for the modification, as requested. The A-E's reply regarding their review of cost proposals and their recommendations shall include an independent breakdown of costs in detail, quantities, and unit prices and shall cover both additions and deductions of labor, materials, and equipment. The A-E shall also supply cost estimates as requested by the COR for Requests for Proposals for anticipated changes. All documents in any of the electronic formats listed above. Note: If major modification, VA will provide additional time and document format guidance.

Punch List Punch list shall be submitted within seven calendar days of the final acceptance inspection. All documents in any of the electronic formats listed above.

Record Drawings

Red-line record drawings will be provided to the A-E upon receipt from the contractor. The CPS A/E will then have 14 calendar days to review record drawings for completion, providing comments to VA. Record drawings shall be delivered to the VA within 30 calendar days after receipt of corrected red-line record drawings from the VA. Record drawings will be provided in Autodesk Revit Project (.rvt) format and AutoCAD (.dwg) format. Provide a revised set of specifications based on all change orders and RFI’s issued during construction.

1. Provide a VPIH/CIH to provide asbestos testing and sampling in the construction area during construction period services, as requested. Services shall include third party air monitoring that will be performed during construction by a SC DHEC Certified Asbestos Air Sampler, as requested.

2. The A/E fee shall include all costs for printing and miscellaneous reimbursable costs.

3. Invoice payments for construction period services shall be directly correlated to the construction project progress percent complete. This amount will be coordinated with the COR throughout construction.

Site Visits A. As coordinated through the COR, the A/E shall make site visits and prepare documented field reports denoting the purpose and results of the site visit, to include agreed upon modifications in design as determined necessary during the construction. The COR may reject requests for site

Attachment A, Page 5 visits due to construction progress to save visits, or for other reasons not stated.

B. A/E shall provide structural, mechanical, electrical, civil, etc. qualified subject matter experts familiar with the project, depending on the nature of the site visit.

C. At the request of the COR, the A/E shall respond on site within a 48-hour period. Visits made based on presumed errors and omissions in design shall be at no cost to the VA.

D. The A/E shall participate in partial/final acceptance inspections (in-wall, above ceiling, and final) for each phase (if applicable), as scheduled, and generate punch list items for completion.

Inspections shall cover quality of installations and locations/placement of items in accordance with the contract documents. The A/E furnished punch list shall reference the contract documents for specific deficiencies (i.e. specification section, drawing detail, code reference, etc.).

E. The A/E shall participate in all major testing/inspection activities as determined by the COR and required by codes, standards, directives, manuals, etc.

F. The A/E shall attend the pre-construction conference to review and confirm project scope, as required.

G. During construction, allow for an estimate of thirty (30) site visits as coordinated with the COR. If additional site visits are required beyond the above estimate to cover major testing/inspection activities, the A/E shall propose the additional amount of site visits and justification to the CO and COR.

Third-Party Commissioning

• The A-E shall provide Commissioning and Commissioning Agent services and deliverables in accordance with the reference document, OCFM Whole Building Commissioning Process Manual located on the TIL (https://www.cfm.va.gov/til/Cx-RCx/CxManual.PDF). See “Commissioning Agent Tasks” in each section of the reference document. The Commissioning Agent shall be involved in all phases of the project, including both design and construction. It is anticipated that the Commissioning Agent will participate in the following: design reviews, owner’s requirements updates, design phase commissioning planning (facilitate), commissioning specification reviews (facilitate), construction project meetings, construction observation visits, equipment startup and testing, Testing Adjusting and Balancing (TAB) verification, and project commissioning (facilitate in coordination with General Contractor). The commissioning process shall be adapted to the size and complexity of the project. Deliverables shall be as described in the reference document. Additionally, the A-E shall develop the commissioning plan, pre-functional checklists, systems functional performance test checklists, integrated system test checklists, and edited master specification templates to serve as a starting point for the commissioning process on all projects based on the following Systems to be Commissioned.

(a) Building Exterior Closure

(b) Fire Suppression ( c) Plumbing

(d) HVAC ( e) Electrical

(f) Communications

(g) Electronic Safety and Security

(h) Site Utilities

Attachment A, Page 6

C. Provide all necessary engineering and design services for architectural, interior design, site development, mechanical (plumbing, fire protection and HVAC), electrical, structural, asbestos abatement, signage, and other specialty consultants within the limits of the project to support submissions as detailed in Attachment A, Submission Requirements. Each discipline shall document and investigate the relevant existing conditions, review the building available information, and verify all essential elements pertinent to their discipline.

D. Design shall comply with the latest editions of all applicable VA guidelines (eg, Construction Standards, Design Guides, Master Specifications, Standard Details, Special Design Criteria), NFPA, JC, Federal and State codes pertinent to the project scope. VA guidelines are available at http://www.cfm.va.gov/TIL/.

E. In the design of new building and alteration work under this contract, consider all requirements (other than procedural requirements) of:

1. Laws relating to landscaping, open space, minimum distance of a building from the property line, maximum height of a building, historic preservation, and aesthetic qualities of a building, and similar laws, of the State and local political division which would apply to the building if it were not to be constructed or altered by the U.S. Government; and;

2. Dept of Labor, Occupational Safety and Health Standards, and occupancy requirements.

The A/E shall provide prompt, written notification to the VA concerning conflicts with or recommended deviations from codes, laws, regulations, standards, and opinions of review officials as described above.

III. PROJECT SPECIFIC REQUIREMENTS

A. Specifications: VA Master Construction Specifications, available at http://www.cfm.va.gov/TIL/spec.asp, shall be the basis for the construction specifications. However, these are a guide only and are written to cover a wide variety of project types and sizes. Each spec must be carefully edited for this project. The “track changes” tool in Microsoft Word shall be utilized when editing specifications so that VA reviewers can see the changes that have been made.

B. Interior Design:

1. All interior design services for the project area shall be included. Interior design services include recommending and coordinating all finishes, preparing story boards and color selections, and working with the VA interior designer making furniture selections to help ensure that the furniture is well-coordinated with the project.

2. Signage shall match existing signage at VAIHCS.

C. Teldata Requirements: All rooms in the space require wiring for CAT-6 ethernet data lines.

D. Acoustics: The design shall carefully consider and address acoustics, with the goal of reducing sound transmission between spaces for patient privacy and providing a work environment free of unnecessary distractions.

Attachment A, Page 7

1. Walls shall extend from floor to deck, utilize metal studs, and contain sound insulation.

2. Sound masking shall be utilized throughout the space.

3. Additional measures shall be taken to improve speech privacy in the open-office-style team work area. The design team shall present options and a “pros/cons” analysis of the options to the VA for input.

E. Drawing Format: All drawings shall adhere to VA project software requirements for

Building Information Modeling (BIM) and Computer Aided Design (CAD) available at http://www.cfm.va.gov/til/projReq.asp. BIM software shall be Revit 2019 or the latest version available to VAIHCS.

The A/E shall provide a computer 3D model and prepare various 3D renderings to present to VA throughout the design phase to adequately represent architectural, mechanical/electrical/plumbing (MEP), site conditions and other items in the design to aide with facility visualization and contractor coordination

F. Construction Document Requirements:

1. Provide sets of both drawings (AutoCAD and PDF) and specifications (MS Word and PDF).

2. Drawings shall be compatible with AutoCAD 2019. Specifications shall be developed utilizing MS Word.

G. Submittal Formats: Submittals shall be submitted in electronic format and hard copy formats as listed below. Portable Document Format (.pdf), Microsoft Office Suite formats (.doc, .xls, and .ppt), Microsoft Project (.mpp) and Autodesk Revit Project (.rvt) files are acceptable. Submittals shall additionally be compliant with Section 508 of the Rehabilitation Act (29 U.S.C. '794 d); information on the requirements for accessible media can be found at http://www.section508.gov/. The A/E shall be responsible for providing:

1. Meeting/Conference Minutes: Meeting minutes for all formal meetings and conferences held with the VA; including weekly construction meetings. Meeting minutes shall be submitted within three (3) calendar days of the meeting or conference. All documents in any of the electronic formats listed above.

2. Construction Cost Estimates: Construction cost estimates shall comply with Manual for Preparation of Cost Estimates & Related Documents for VA Facilities dated March 8, 2011. This document is available on the TIL at http://www.cfm.va.gov/cost/index.asp. All estimates in any of the electronic formats listed above.

3. Quality Assurance/Quality Control (QA/QC) Plan: All documents in any of the electronic formats listed above.

4. Basis of Design (BD): All documents in any of the electronic formats listed above.

5. Design Review Documents: All documents in any of the electronic formats listed

Attachment A, Page 8 above. See paragraph IV below for additional requirements.

IV. A/E SUBMISSIONS OF DESIGN REVIEW MATERIAL

A. First Review: Conceptual - Preliminary User Group Meetings & Field Surveys

All documents in any of the electronic formats listed in III. G. above.

3 sets of reduced size and PDF preliminary layout plans with proposed alternates per meeting (number may be reduced for smaller meetings)

B. Second Review: 35% Submittal – Schematics

2 half-size paper bond sets of drawings

2 paper bond sets of specifications in 3-ring binder

2 paper bond set of investigation reports, design calculations, space planning data, and cost estimate.

C. Third Review: 65% Submittal – Design Development (DD)

1 full-size paper bond set of drawings

2 half-size paper bond sets of drawings

2 paper bond sets of specifications in 3-ring binder

2 paper bond set of investigation reports, design calculations, space planning data, and cost estimate.

D. Fourth Review: 95% Submittal – Construction Documents (CD)

1 full-size paper bond set of drawings

2 half-size paper bond sets of drawings

2 paper bond sets of specifications in 3-ring binder

2 paper bond set of investigation reports, design calculations, space planning data, E. Fifth Review: 100% Submittal – Final Construction Documents

1 set of AutoCAD & PDF stamped (by registered architect or PE) final construction drawings

Attachment A, Page 9

2 paper bond sets of approved full size bound final construction drawings with PE stamps

2 paper bond sets of approved half size bound final construction drawings with PE stamps

2 paper bond sets of specifications in 3-ring binder

2 paper bond set of investigation reports, design calculations, space planning data, V. SCHEDULE

ID Milestone Task Description Duration Schedule Date

1 Preliminary Investigation of Existing Conditions As Needed

2 QA/QC Submittal 14 Days Notice of award

3 BD Submittal 14 Days Notice of award + 14

4 Submit Conceptual Layout Schemes with Proposed Alternates

14 Days Notice of award + 14

5 User Group Mtg (Review Proposed Schemes) --- NTP + 14

6 Prepare & Submit 35% “SD” Schematic Design Submission

35 Days 35 calendar days after VA approval of conceptual layout 7 VA 35% SD Review 14 Days 14 calendar days after VA receipt of SD submittal 8 User Group 35% SD Review Meeting. --- 14 calendar days after VA receipt of SD submittal

9 Prepare & Submit 65% “DD” Design Development Submission

35 Days 35 calendar days after

VA

approval of

SD

submittal

10 VA 65% DD Review 21 Days 21 calendar days after

VA receipt of DD

Attachment A, Page 10 submittal

11 User Group 65% DD Review Meeting. --- 21 calendar days after

VA receipt of DD submittal 12 Prepare & Submit 95% “CD” Construction

Document Submission 28 Days 28 calendar days after

VA

approval of

DD

submittal 13 VA 95% CD Review 21 Days 21 calendar days after VA receipt of CD submittal

14 User Group 95% CD Review Meeting. --- 21 calendar days after

VA receipt of CD submittal 15 Prepare & Submit 100% Final Construction

Documents with PE Stamps 14 Days 14 calendar days after

VA

approval of

CD

submittal

16 VA 100% Construction Documents Review 14 Days 14 calendar days after

VA receipt of 100% submittal

17 User Group 100% Review Meeting. --- 14 calendar days after

VA receipt of 100% submittal

Total Design Phase Schedule 196 calendar days

VI. A/E DESIGN FEE ESTIMATE

A. Lessor shall provide the A/E fees proposal using the Microsoft Excel spreadsheet titled “AE Fee Proposal – Blank” provided by the VA.