36C77624Q0209_1.docx

Sources Sought Notice

Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Program Contracting Activity Central

6100 Oak Tree Blvd, Suite 490 Independence OH 44131

POINT OF CONTACT*

PLACE OF PERFORMANCE

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

The National Veterans Wheelchair Games (NVWG) represents the largest annual wheelchair sports event in the world and will take place over a period of eight (8) days in the host location. Participation in the NVWG is open to Veterans with spinal cord injuries and other physical disabilities that require the use of a wheelchair for competitive sports. The National Veterans Golden Age Games (NVGAG) serves Veterans ages 55 years and older. Through its “Fitness for Life” motto, the NVGAG offers sports competitions and health education sessions to demonstrate the value that sports, wellness and fitness provide to assist senior Veterans live an active and healthy lifestyle. The NVWG and NVGAG are held in new communities each year. Portability of all the equipment is necessary for the program success and a positive Veteran experience. Both offer competitive events exposing Veterans to sport and recreation opportunities across the United States.

Sources Sought Notice Sources Sought Notice

Sources Sought Notice

DESCRIPTION

This Sources Sought Notice is for planning purposes only and shall not be considered as an invitation for bid, request for quotation, request for proposal, or as an obligation on the part of the Government to acquire any products and/or services. Your response to this Sources Sought Notice will be treated as information only. No entitlement to payment of direct or indirect costs or charges by the Government will arise because of contractor submission of responses to this announcement or the Government use of such information. This request does not constitute a solicitation for proposals or the authority to enter negotiations to award a contract.

The information provided may be used by the Department of Veterans Affairs in developing its acquisition approach, statement of work. Interested parties are responsible for adequately marking proprietary or competition sensitive information contained in their response. The Government does not intend to otherwise pay for the information submitted in response to this Sources Sought Notice.

The submission of pricing, capabilities for planning purposes, and other market information is highly encouraged and allowed under this Sources Sought Notice in accordance with [IAW] FAR Part 15.201 [e].

The purpose of this Sources Sought Notice announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses [SDVOSB], Veteran Owned Small Businesses [VOSB], Women Owned Small Businesses [WOSB], 8 [a], Certified HUBZone Small Businesses and other Small Businesses interested and capable of providing the products and/or services described below.

Interested and capable firms are requested to provide the following data/information to the attention of the Contract Specialist identified herein.

Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Affirmative responses to this notice shall include the following:

All responders to this Sources Sought Notice understand, by submitting this written statement, they are certifying they can meet ALL criteria.

Requirement:

The National Veterans Wheelchair Games (NVWG) represents the largest annual wheelchair sports event in the world and will take place over a period of eight (8) days in the host location. Participation in the NVWG is open to Veterans with spinal cord injuries and other physical disabilities that require the use of a wheelchair for competitive sports. The National Veterans Golden Age Games (NVGAG) serves Veterans ages 55 years and older. Through its “Fitness for Life” motto, the NVGAG offers sports competitions and health education sessions to demonstrate the value that sports, wellness and fitness provide to assist senior Veterans live an active and healthy lifestyle. The NVWG and NVGAG are held in new communities each year. Portability of all the equipment is necessary for the program success and a positive Veteran experience. Both offer competitive events exposing Veterans to sport and recreation opportunities across the United States.

The Contractor shall provide the requested portable pickleball court, as outlined in this Statement of Work (SOW).

The proposed qualifying North American Industry Classification System Code [NAICS Code] for this effort is 713990 – All Other Amusement and Recreation Industries and the 2022 SBA Size Standard of $9 million.

Important Information:

The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this source sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to an acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. Currently a total set-aside for Service-Disabled Veteran Owned Small Business firms is anticipated based on the Veterans Administration [VA] requirement with Public Law 109-461, Section 8127 Veterans Benefit Act. However, if response by Service-Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be used.

Affirmative responses to this notice shall be submitted via email to Patricia Clark at patricia.clark4@va.gov. Telephone responses will not be accepted. Responses must be received no later than Thursday May 2, 2024 at 12:00PM EDT. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this sources sought. Responses to this sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

National Veterans Wheelchair Games (NVWG)

STATEMENT OF WORK

Portable Pickleball Courts

1. Title of Contract: National Veterans Wheelchair Games (NVWG) Portable Pickleball Courts

2. Scope of Work: The Contractor shall provide:

a) 10 individual, tournament-quality portable pickleball courts with surfaces made of fiberglass, acrylic, and sand type coating to provide a consistent ball bounce and play surface. Surface cannot not use any PVC (or any plastics) or rubber since these surfaces can expand or contract impacting the surface and event play. Surface must be engineered to have no transition gaps between squares. Court surface is similar to a traditional pickleball or tennis court.

b) For durability and repair due to portability of events, Pickleball court surface can be recoated. if indicated.

c) Court surface cannot be greater than 1/8” thick to ensure transitions and surface of play transitions are safe to avoid tripping hazards for ambulatory and wheelchair players.

d) Due to the event annual portability, the courts must be portable while compacting into (3) (48”w x 62”L x 32’h) size gaylords. Size and weight minimized for reduction of storage requirements and cost of transportation.

e) Courts have permanent (no court taping) tournament regulation size court marking.

f) Court barriers that are light weight, easy to store and can be customizable. Each barrier acts as a pickleball ball blocker, preventing the ball from rolling past the barrier onto the neighboring court. (75) seventy-five individual ball barriers, (25) twenty-five sets of three.

g) Customizable barrier covers. (75) seventy-five individual ball barrier cover.

h) Dimensions – Overall area 28x60', with the regulation 20x44' playing area with 4’ out-of-bounds borders on the sides, and 8' out-of-bounds borders at the base lines.

i) Training: (1) onsite education & training on court set up, maintenance and storage

j) Court colors:

a. Box Color: Blue

b. Kitchen Color: Gray

c. Border: Rust Red

MATERIALS

1. fiberglass & acrylic/sand coating

2. solid, connecting surface

3. adhesion method, tape

4. surface can be recoated, if indicated

3. Background:

The National Veterans Wheelchair Games (NVWG) represents the largest annual wheelchair sports event in the world and will take place over a period of eight (8) days in the host location. Participation in the NVWG is open to Veterans with spinal cord injuries and other physical disabilities that require the use of a wheelchair for competitive sports. The National Veterans Golden Age Games (NVGAG) serves Veterans ages 55 years and older. Through its “Fitness for Life” motto, the NVGAG offers sports competitions and health education sessions to demonstrate the value that sports, wellness and fitness provide to assist senior Veterans live an active and healthy lifestyle. The NVWG and NVGAG are held in new communities each year. Portability of all the equipment is necessary for the program success and a positive Veteran experience. Both offer competitive events exposing Veterans to sport and recreation opportunities across the United States.

4. Objectives: The Contractor shall provide the requested portable pickleball court, as outlined in this Statement of Work (SOW). If, for any reason, any item cannot be delivered on time according to the requested time of delivery, the Contractor shall provide a written explanation to the Program Manager (PM)/Contracting Officer’s Representative (COR) thirty days prior to delivery due date. This written transmittal shall include a firm commitment of when the equipment shall be delivered. This transmittal to the PM/COR shall cite the reasons for the delay and the impact on the overall project.

The Contractor shall not commit or permit any act that interferes with the performance of work awarded to another Contractor or with the performance of Government employees. In any case where, in the course of fulfilling the contract requirements, the Contractor disturbs any work/equipment guaranteed under another separate contract, the Contractor must restore such disturbed work/equipment.

5. Government Furnished Equipment (GFE): No GFE is necessary for this procurement.

6. Report of Services/Time of Delivery: Requested time of delivery for all equipment is no later than July 16, 2024. All equipment should be delivered to the below location and POC:

10 Courts to be sent to:

Southeast Louisiana Veterans Health Care System 43rd National Veterans Wheelchair Games Attn: Joe Edmonds 4301 Poche Court West New Orleans, LA 70129

Upon receipt of all equipment, the Contractor shall provide the COR a legible and typewritten report of equipment delivered. Such reports shall identify all charges as of the delivery timeframe.

Unless specifically authorized in writing by the Contracting Officer, no services will be provided and no charges will be incurred and/or billed to any order on this contract on any Federal Holidays listed below.

6. Place of Performance: New Orleans, LA 70129

7. Type of Contract: The Government anticipates to award of a Firm Fixed-Price contract for this service.

8. The C&A requirements do not apply, and a Security Accreditation Package is not required.

9. Quality Assurance: Inspection/Acceptance. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require re-performance of nonconforming services at no increase in contract price. The Government must exercise its post-acceptance rights within a reasonable time after the nonconformity was discovered; and before further change occurs in the condition of the item, unless the change is due to the defect in the item.

10. Changes to the SOW: Any changes to this SOW shall be authorized and approved only through written correspondence from the Contracting Officer. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.

11. Invoice Submission: http://www.fsc.va.gov/einvoice.asp

(PLEASE USE THIS LINK FOR OB-10 INVOICING INSTRUCTIONS)

12. Invoice Requirements: The Contractor shall be responsible for submitting the invoice via the FSC website referenced above as required by the Government. Suppliers must be vendorized with the Department of Veterans Affairs to be eligible for award. The Contractor shall also forward a copy of the invoice to both the Program Office and the Contracting Officer for their review and for file. The Contractor shall include the Purchase Order number on all invoices.

END OF STATEMENT OF WORK

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

End of Document

Sources Sought Notice

Page 1 of Page 1 of

Page 1 of

Sources Sought Notice image1.png image2.png