P09 - PD Final - Avid Media - CO Reviewed.pdf

EMPLOYEE EDUCATION SYSTEM

PRODUCT DESCRIPTION

AVID MEDIA COMPOSER UPGRADES

Product Description

1. Title of Project: AVID MEDIA COMPOSER UPGRADES

2. Background: The VHA Institute of Learning, Education, and Development (ILEAD)

Production and Delivery Division maintains an Avid Media Central non-linear video editing system located at the video facility in St. Louis, Missouri. The Avid system includes six Media Composer workstations, Production Management, Media Asset

Management, and Nexis shared storage.

ILEAD intends to purchase and install four new HP Z8 G5 Avid Media Composer edit workstations to replace four (4) of the existing six (6) Avid workstations. All

Media Composer workstation hardware and software configurations must be vetted and approved by Avid for use with the VA-owned Media Central system. The VA will transfer the Media Composer software licenses from the existing workstations to these new workstations.

3. Product Specifications and Deliverables:

Table 1, Mandatory Deliverable Table

Deliverable Product Code Description Quantity Due Date

1.1 9635-70801-02 HP Z8 G5 Workstation:

Dual Xeon 6442Y

2.6GHz-4.0GHz/24 Core

CPUs, 64GB (4x16GB)

DDR5-4800 RAM, 1TB

SSD PCIe M.2, RTX

A5000 24GB Video, Thunderbolt-4 DP PCIe, DVDRW, Keyboard, Mouse, 5yr 9x5

Warranty, Win 11 Pro

DG Win 10 Pro 64bit

4 180 days from contract award

1.2 9635-70566-01 HP Z8G5 - 64GB

Upgrade Memory Opt

(4x16) DDR5-4800

4 180 days from contract award

1.3 9635-70654-00 ATTO FastFrame N322

LC SFP+ Optical

4 180 days from

AVID MEDIA COMPOSER UPGRADES

Note: Remote Commissioning includes working remote into the new workstations to commission the Avid Software.

4. General Information:

Delivery Date: Product shall be delivered within 180 days of contract award

Place of Delivery and/or Installation:

Product shall be delivered to VA Medical Center at Jefferson Barracks, #1

Jefferson Barracks Drive, Building 56, St. Louis, MO 63125, Attn: Hugh Graham

Contractor shall deliver and install during normal business hours from

8:00 A.M. to 4:30 P.M. local time, Monday through Friday, or as otherwise specified.

Deliverable Product Code Description Quantity Due Date

Interface - Dual Channel

10GbE x 8 PCIe 3.0

Network Adapter

(includes SFP+ modules) contract award

1.4 0555-30085-01 BlackMagic DeckLink

Quad 2 Card

4 180 days contract award

1.5 0530-30631-00 Project Administration

Fee

1 180 days contract award

1.6 0530-30016-01 Avid Professional

Services, Remote

Commissioning

1 180 days contract award

AVID MEDIA COMPOSER UPGRADES

5. Observance of Government Holidays:

There are 10 Federal holidays set by law (USC Title 5 Section 6103). Under current definitions, four are set by date:

New Year's Day January 1

Juneteenth June 19

Independence Day July 4

Veterans Day November 11

Christmas Day December 25

If any of the above falls on a Saturday, then Friday shall be observed as a holiday.

Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday. The other six holidays are set by a day of the week and month:

Martin Luther King's Birthday Third Monday in January

Washington's Birthday Third Monday in February

Memorial Day Last Monday in May

Labor Day First Monday in September

Columbus Day Second Monday in October

Thanksgiving Fourth Thursday in November

6. Type of Contract:

The Government anticipates award of a Firm Fixed-Price contract.

7. Travel: None.

8. Contract Pre-Award Meeting: The Contractor shall not commence delivery of any items or performance on the tasks in this PD until the CO has conducted a pre-award meeting or has advised the Contractor that the pre-award meeting has been waived.

9. Avid Account Manager Contact Details.

Rhea Mettel Avid Technology, Inc.

1101 Pennsylvania Avenue, NW Suite 600

AVID MEDIA COMPOSER UPGRADES

Washington DC, 20004 Ph: 301-428-3182 Email: rhea.mettel@avid.com

10. Formal Acceptance or Rejection of Deliverables: The Government will review each deliverable within five business days and provide comments. The Contractor shall have two business days to incorporate the Government’s comments and make appropriate revisions.

11. Changes to the PD: Any changes to this PD shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a contract folder, along with all other products of the contract. Costs incurred by the Contractor through the actions of parties other than the CO shall be borne by the Contractor.

12. Confidentiality and Non-Disclosure: It is agreed that:

The preliminary and final deliverables, as well as all associated working papers and other material deemed relevant by VA that have been generated by the Contractor for the delivery of the items / in the performance of this contract, are the exclusive property of the U.S. Government and shall be submitted upon request to the CO at the conclusion of the contract.

The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this contract. No information shall be released by the Contractor. Any request for information relating to this contract presented to the Contractor shall be submitted to the CO for response.

Press releases, marketing material, or any other printed or electronic documentation related to this contract shall not be publicized without the written approval of the CO.

Non-Disclosure and Conflict of Interest: The Contractor and Contractor’s staff may have access to Government-sensitive information and shall be required to sign non-disclosure and conflict of interest statements.

13. Security Requirements: The Certification and Accreditation (C&A) requirements do not apply, and a Security Accreditation Package is not required.

mailto:rhea.mettel@avid.com