S02 - Staffing Model _ Functional Assessment Support Questions _ Answers.xlsx
XLSX spreadsheet 25 KB Posted
- Attached to
- R405--Staffing Models (VA-24-00014836) Federal contract opportunity
- Solicitation number
- 36C77624Q0061
About this file
This combined synopsis and solicitation seeks staffing model and functional assessment support services for the Department of Veterans Affairs Office of Workforce Management and Consulting. The solicitation involves performing twelve functional assessments across VA organizations, developing six supply and demand models, and nine workload analyses. It also requires three linear or multilinear regression staffing models. The North American Industry Classification System code is 541611 with a small business size standard of $24.5 million. The solicitation is set aside for service-disabled veteran-owned small businesses. The period of performance is one base year with a six-month option period. Pricing will be fixed-fee. Ward Circle Strategies currently provides similar services.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| 36C77624Q0061 A0002_1.docx | DOCX document | |
| S02 - Amendment A0002 Questions _ Answers.docx | DOCX document | |
| 36C77624Q0061 A0002.pdf | ||
| S02 - 36C77624Q0061 A0001.pdf | ||
| 36C77624Q0061 A0001_1.docx | DOCX document | |
| S02 - Amendment A0001 - Updated - Combined Synopsis Solicitation Commercial Products and Commercial Services Staffing Model Support.docx | DOCX document | |
| S02 - Attachment B - Basis of Estimate.xlsx | XLSX spreadsheet | |
| S02 - Combined Synopsis Solicitation Commercial Products and Commercial Services Staffing Model Support.docx | DOCX document | |
| 36C77624Q0061.docx | DOCX document | |
| S02 - Attachment A - VHA SM and FA Support PWS FFP.pdf |
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Text version
Sheet1
| Question No. | RFQ Attachment | REFERENCE | QUESTION | ANSWER | |
| Page | Section | ||||
| 1 | Combined Synopsis | 3 | FAR 52.212-1 1.B Submission of Offers | Does the Government intend on issuing a SF 1449 form for offerors to complete? | No. |
| 2 | Combined Synopsis | 3 | FAR 52.212-1 1.B Submission of Offers (8) | The Government has instructed offerors to submit proposals electronically through SAM. Do offerors need to submit a complete electronic copy of their SAM.gov Representations and Certifications in our proposal? If so, will the electronic version of Representations and Certifications be excluded from page count? | Yes, Offerors shall submit a complete electronic copy of their sam.gov Represenations and Certifications. Yes, this will be excluded from the page count. |
| 3 | Combined Synopsis | 10 | Instructions to Quoters | Can the Government please confirm that the Past performance is not included in page count? | Confirming that past performance is not included in the page count. |
| 4 | Attachment A (PWS) | 3 | Travel | Given that travel costs will vary by location, can the government please provide a Not To Exceed value that would be used by all contractors for the proposal? | Line Item 0016 has been updated to reflect an NTE Value of $20,000 |
| 5 | Attachment A (PWS) | 4 | Final paragraph and table | Can the government confirm that functional assessments must be completed within the period of performance (1 year) for 12 offices (as indicated in the deliverable table on p. 10) rather than all the offices listed in the table starting on p 4? Can the government please clarify what is required for the VISNs (is a functional assessment for each of the 18 VISN offices required)? | Yes, all 12 will be done. A functional assessement will required for Veteran Integrated Service Network office in general. |
| 6 | Attachment A (PWS) | 6 | 4.3.1 | Can the government please confirm what is meant by "The Contractor shall lead the team to extract, collect, and document tasks, duration of the tasks, and frequency of the tasks performed by the function for nine (9) staffing models." Is the government indicating that the contractor must develop staffing models for 9 functions? What is the government's definition of "staffing model" in this context? How many personnel or functions must it cover? | The staffing model will provide the number of people required to perform the identified tasks, durations and freqency, based on current and future demand. Each model may cover one function with multiple positions within the function. |
| 7 | Attachment A (PWS) | 13 | 6.2 | The document provides "the following information and labor categories…based on anticipated workload," but the outlined scope appears to require more than the three key personnel roles listed. In addition, the travel section indicates that 8-10 contractor team individuals would be expected to travel. Can the government please provide an estimated LOE? If not, can the government please confirm that vendors should propose a level of effort that includes the key personnel as well as other individuals aligned to other labor categories? Or - should staff be aligned to one of the key personnel LCATs listed (i.e., multiple individuals would be mapped to the three key personnel labor categories)? | Confirming that vendors should propose a level of effort that includes key personnel as well as any other individuals aligned to other labor categories. |
| 8 | Combined Synopsis | 2 | Table | The document includes a table listing line items and associated quantities, unit of measure, unit price, and total price. This table differs from the Basis of Estimate Excel File. Can the Government please confirm that pricing submissions should include both the completed table and the Excel attachment? | Confirming that pricing submissions should include both the completed table and the Excel attachment. |
| 9 | Combined Synopsis | 2 | Place of Performance | The Place of Performance/Place of Delivery is listed as TBD. Can the government please confirm that work will be completed at the contractor's office(s)? | The government anticipates the work will be completed at the contractors office or remote. |
| 10 | Combined Synopsis | 11 | a. Corporate Experience | The requirements for "Corporate Experience" include forward looking statements (i.e.," Explanation of how functional organization documents will be prepared or updated") and requests that offerors outline methodologies (which would customarily be described in the "Technical Capability/Approach" section below). Can the government please clarify whether the corporate experience section should be used to describe previous experiences or a technical approach to meet the requirements of the PWS? | Both as applicable. |
| 11 | Combined Synopsis | 11 | Key Personnel | Can the government please confirm that one resume for each of the three key personnel positions should be provided? | Yes, that is correct. |
| 12 | Combined Synopsis | 12 | i. Past Performance | Can the government please confirm that is is acceptable to submit past performances from subcontractors? | Yes, that is correct. |
| 13 | Combined Synopsis | 12 | iii. Price Volume | Can the government please confirm that the offeror should assume that half of the number of deliverables provided in the base year will be required for the six month option period? | Yes, the offeror should assume that half od the number of deliverables provided in the base year will be required for the six month option period. |
| 14 | Attachment A (PWS) | 1 | 1.0 Background | The PWS states, "WSS is already leading or supporting numerous functional assessments to include Suicide Prevention, Workforce Violence Prevention, Veteran Integrated Service Network (VISN) Community Care, Veteran Child Care, Federal Health Care Center (FHCC), and the Veterans Health Administration Central Office (VHACO) Optimization Initiative." |
| If any of these efforts are completed, can the government share a sample of the outputs (e.g. functional assessment, workload analysis and/or staffing models)? If not, can the government provide additional details in terms of level of effort for these assessments to help gauge the level of effort for the small, medium, and large organizations identified on pages 4 and 5 of the PWS? | No, this information will be shared upon award of the contract. | |||||
| 15 | Attachment A (PWS) | 1 | 1.0 Background | RFP states that this initiative is "focused on functions that are fragmented, undersupported and not optimally aligned." Can the government elaborate on these roles or provide examples of the types of roles it suspects may be fragment/undersupported/not optimally aligned? | These roles could be any or all occupations with VHA. Functional assessments would be preformed to identify the fragmentations, undersupported or non optimally aligned functions. | |
| 16 | Combined Synopsis | 9 | - | In the basis for award, will any of the Technical, Past Performance, or Price factors be weighted more heavily than the others, or will they have equal importance in the evaluation process? | Factors will be weighted equally. | |
| 17 | Combined Synopsis | General | - | Are there any font or font size limitations, either for the main body of the volumes or for tables / embedded images? | No. | |
| 18 | Combined Synopsis | 11 | - | Will the government consider prime past performance of both the prime offeror and subcontractors equally? | They are not weighted. | |
| 19 | Combined Synopsis | 11 to 12 | - | Will the government accept past performance and/or corporate expertise from the private sector? |
| If so, will the government more favorably consider past performance at the VA and/or Federal Government, or will relevant private sector experience be weighed as or more favorably? | They are not weighted. | |||||
| 20 | Combined Synopsis | 11 | - | Are there any page limitations for the key personnel resumes? | There is no limit. | |
| 21 | Combined Synopsis | 10 | - | The solicitation states that "The page limit does not include price sheet or past performance." We would like to confirm that there are no page limitations for the past performance volume. | Confirming that there are no page limitations for the past performance volume. | |
| 22 | Attachment A (PWS) | 7 | - | Does the government expect "supply and demand models" and/or "linear/multilinear regression models" to be built in a specific software or will that be at the determination of the contractor? | No specific software. | |
| 23 | Attachment A (PWS) | 7 | - | Does the government expect "supply and demand models" and/or "linear/multilinear regression models" to be built from scratch or can contractors modify existing tools, including proprietary solutions? | Built from scratch. | |
| 24 | Attachment A (PWS) | 10 to 11 | - | Will the government confirm that only 6 "supply and demand models" and 3 "linear/multilinear regression models" are required to meet the goals of the government? | Yes. | |
| 25 | Attachment A (PWS) | 6 | - | Can the government provide the definition for 'man-hour availability factors', or elaborate with examples? | Man-hour availability factor is a measure of the percentage of time that direct labor personnel are available for work. | |
| 26 | Combined Synopsis | 12 | - | Will the government consider past performance that was performed within the last five (5) years? | Yes, VHA will consider past performance that was within the last (5) years. | |
| 27 | Attachment A (PWS) | 3 | - | Has the government conducted prior assessments and have access to data to inform ongoing assessments? | Yes, prior assesments have been done and data is accessible. | |
| 28 | Attachment A (PWS) | 3 | - | Will the Government clarify the delivery schedule for functional assessments across office categories? Does the government envision concurrent evaluation or have prioritized offices for the structure outlined? What is the anticipated due date of the 12 defined functional assessments? | Anticipated due date for Functional Assessements is 3-4 per quarter. The Government envisions concurrent development of Functional Assessements. | |
| 29 | Attachment A (PWS) | 3 | - | Does the government forsee any potential reorganzation or changes to organizational alignment that may impact delivery or inform delivery of functional assessments? | The Government does not forsee any reorganization impacts or issues. | |
| 30 | Attachment A (PWS) | 3 | - | Does the government currently have specific software application requirements for this work? Will vendor be responsible for licensing or will government provide access to software required to perform the work? | The government does not have specific software application requirements for this work. The government will provide access to software required to perform the work. | |
| 31 | Attachment A (PWS) | 3 | - | Does the government anticipate the work will be completed remotely or from vendor facility? | The government anticipates the work will be completed at contractors facility or remote. | |
| 32 | Attachment A (PWS) | 11 | - | Will the Government consider equivalencies for identified LCATs requested. For instance Senior Process Engineer, could applicable skills and experience and degree requirements be considered for support tasks? | No, LCAT requirements are fixed. | |
| 33 | - | - | - | Is there a current vendor providing support to this function currently? Will the government provide the vendor? | Some similar work is being performed by Ward Circle Strategies, Inc. | |
| 34 | - | - | Pricing | Given the variation in time, complexity, and level of effort to develop each of the deliverables indicated in the Supply/Services table, will the government accept invoicing of the total FFP price in equal monthly increments instead of itemized by each individual deliverable? | No, the contractor will invoice by the work that has been completed per CLIN. | |
| 36 | - | - | Pricing | Will the government provide place of performance to adequately plan for trip estimation/travel? | The government anticipates the work will be completed at contractors facility or remote. | |
| 37 | Attachment A (PWS) | 2 | Scope of Work | Under Section 2.0 of the PWS, it states: “…functional assessments will include identification of overall missions, functions, and tasks.” Can you please confirm that it is the government’s intention to include tasks as part of a functional assessment? | Functional assessments will include missions and functions and not tasks. The tasks will be identified in the workload analysis. | |
| 38 | Attachment A (PWS) | 4 to 5 | Perform Functional Assessments | Under 4.1.1 of the PWS, it states that the “contractor shall perform functional assessments that identify and validate the organization or office’s Mission, Function, and Tasks, and structure design for the following small, medium, and large organizations.” That statement is followed by a list of 36 different organizations (18 VHACO organizations + 18 VISNs). However, the section labeled Delivery Schedule in the PWS notes a quantity of 12 functional assessments be conducted during the period of performance. Can the government confirm the following: | - | |
| 38a | Attachment A (PWS) | 4 to 5 | Perform Functional Assessments | A. Will identification of tasks be required for functional assessments? | Refer to question 37. | |
| 38b | Attachment A (PWS) | 4 to 5 | Perform Functional Assessments | B. Will the government provide a prioritized list of organizations to be assessed during the period of performance? | Yes. | |
| 38c | Attachment A (PWS) | 4 to 5 | Perform Functional Assessments | C. Can the government provide a not-to-exceed organization size (estimated FTE) for the large organizations? For example, the level of effort to assess a large organization with 550 FTE is drastically different from that of 15,000 FTE. | A large organization has approximately 2,000 FTE. | |
| 38d | Attachment A (PWS) | 4 to 5 | Perform Functional Assessments | D. How many levels below the senior leader in each organization are functional assessments meant to address? | Assessments will be done down to the lowest functional level. | |
| 39 | Attachment A (PWS) | 4 to 5 | Perform Functional Assessments | Under 4.1.1 of the PWS, it states, “[t]he contractor shall perform these assessments in independent teams or as members of mixed government and contract teams.” Can the government provide more information as it relates to government personnel assigned to functional assessments? | Government personnel may be provided as subject matter experts for the function being assessed. | |
| 39a | Attachment A (PWS) | 4 to 5 | Perform Functional Assessments | Will there be a minimum number of government personnel assigned to each assessment? | No. | |
| 39b | Attachment A (PWS) | 4 to 5 | Perform Functional Assessments | Will they be assigned to the work as full-time equivalents conducting the assessments with the contractor team, or simply overseeing the work? | Government personnel will oversee the work and act as subject matter experts where appropriate. | |
| 40 | Attachment A (PWS) | 4 to 5 | Perform Functional Assessments | Under section 4.4.1 of the PWS it states, “perform an environmental scan of VHA, VA and DHA to understand groups within VHA and VA who are performing workload analysis.” Can the government confirm it is a contractor requirement to perform an environmental scan of DHA? | Yes, it is a contractor requirement to perform and environmental scan of DHA. | |
| 41 | Attachment A (PWS) | 6 to 7 | Supply and Demand Models | Under section 4.4.2 of the PWS it states the contractor “shall create supply and demand models to assist with supporting current and future staffing decisions within a health care setting.” What size and diversity of population would likely be analyzed for model development? | Size and density of population is dependent upon the model. | |
| 41a | Attachment A (PWS) | 6 to 7 | Supply and Demand Models | Would these models be focused on specific healthcare functions within a facility or an entire healthcare facility? | Models will be focused on specific healthcare functions. | |
| 42 | Attachment A (PWS) | 6 to 7 | Supply and Demand Models / Linear/Multilinear Regression Staffing Models | Under sections 4.4.2 and 4.4.3 of the PWS it is referenced that the contractor “shall review and update each supply and demand model” and “develop between linear/multilinear regression models…on a tri-annual basis.” Can the government confirm the following: | - | |
| 42a | Attachment A (PWS) | 6 to 7 | Supply and Demand Models / Linear/Multilinear Regression Staffing Models | A. Do current supply and demand models exist and if so, how many would need revalidation during the period of performance? | Yes, current supply and demand models exist. No models are expected to require review and updates during the period of performance. | |
| 42b | Attachment A (PWS) | 6 to 7 | Supply and Demand Models / Linear/Multilinear Regression Staffing Models | B. Will contractors have access to the necessary data and data sources to support model review and development? | Yes, contractors will have the necessary data and data sources to support model review and development. | |
| 42c | Attachment A (PWS) | 6 to 7 | Supply and Demand Models / Linear/Multilinear Regression Staffing Models | C. Is the contractor responsible for creating new models or reviewing existing multilinear models? | The contractor is responsible for creating new multilinear models. | |
| 43 | Attachment A (PWS) | 10 | Delivery Schedule | Under the delivery schedule for the PWS it requires the delivery of six supply and demand models, nine workload analyses, and three multilinear regression models in the 12-month performance period. | - | |
| 43a | Attachment A (PWS) | 10 | Delivery Schedule | A. Can the government clarify the size and scope of the modeling required to be able to estimate the level of effort and expertise required? | The VHA Acquisition (Contracting) model includes approximately 2,000 contract specialists. The Patient Advocacy model includes approximately 1,500 patient representatives. | |
| 43b | Attachment A (PWS) | 10 | Delivery Schedule | B. Can we predict the demographic of the modeling required, like the functional assessments as far as size and scope of work required? | Staffing models will include: VHA Acquisitions (Contracting), Patient Advocacy, Manpower, and Human Resources Information Services. |
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