36C77623Q0300_1.docx

36C77623Q0300

GENERAL INFORMATION

Program Contracting Activity Central

6100 Oak Tree Blvd, Suite 490 Independence OH 44131

POINT OF CONTACT*

Contract Specialist Sheila Vickers sheila.vickers@va.gov 843-577-5011 x1416

PLACE OF PERFORMANCE

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice Standardized Patients/Standardized Clinicians for Motivational Interviewing and Clinician Coaching Skills Courses

Combined Synopsis/Solicitation Notice

1. REQUIS

ITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS

ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL

BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b.

RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF

SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFEREN

CE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________

. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS

ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT)

c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C77623Q0300 Sheila Vickers 843-577-5011 x1416 08-21-2023

12:00 PM

EDT

36C776 Department of Veterans Affairs Program Contracting Activity Central 6100 Oak Tree Blvd, Suite 490 Independence OH 44131 X X 611430 $15 Million N/A X 36C776 Department of Veterans Affairs Program Contract Activity Central 6100 Oak Tree Blvd, Suite 490 Independence OH 44131 00076 Department of Veterans Affairs Department of Veterans Affairs 6100 Oak Tree Blvd, Suite 490 Independence OH 44131

VAFSC

Department of Veterans Affairs Financial Services Center Invoices to be Submitted Electronically https://www.fsc.va.gov/einvoice.asp e-Invoice Setup Info Phone 877-489-6135 877-353-9791 512-460-5429 See CONTINUATION Page The Department of Veterans Affairs (VA) Program Contracting Activity Central is issuing this request for quote (RFQ) with the intent of awarding an Indefinite Delivery Indefinite Quantity (IDIQ) contract for Standardized Patients/Clinicians for Motivational Interviewing and Clinician Coaching, Facilitation and Presentation Skills.

The maximum quantity of services the Government can acquire under this IDIQ is $600,000.00.

See CONTINUATION Page X X Alan Willingham Contracting Officer Page 1 of Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C776 Department of Veterans Affairs Program Contracting Activity Central

6100 Oak Tree Blvd, Suite 490 Independence OH 44131

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

https://www.fsc.va.gov/einvoice.asp ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

36C77623Q0300

Page 1 of Page 1 of Page 1 of Page 1 of

B.2 PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

STANDARDIZED PATIENTS/CLINICIANS FOR MOTIVATIONAL INTERVIEWING AND CLINICIAN COACHING, FACILITATION AND PRESENTATION SKILLS Date: April 2023

1. Title of Contract: Standardized Patients/Standardized Clinicians for Motivational Interviewing and Clinician Coaching Skills Courses.

2. Description of Services: The Veterans Health Administration (VHA) Institute for Learning, Education and Development (ILEAD), in conjunction with the VHA National Center for Health Promotion and Disease Prevention (NCP) is hosting training programs using simulations (i.e., actors to play the roles of standardized patients and standardized clinicians) for Motivational Interviewing (MI) Facilitator Training; and Clinician Coaching Skills (Clinician Coaching).

Participants in these training programs are health care professionals who come to training with considerable clinical communication and supervisory skills, but who need to deepen these skills to become more effective trainers and coaches of other clinicians. During each of the MI Facilitator and Clinician Coaching training programs, four 4-hour sessions are devoted to exercises that require participants to work with “standardized patients” or “standardized clinicians” that will enable training program participants to practice and deepen clinical communication and coaching skills.

The contractor shall provide all labor, supervision and other resources required to deliver up to 8 actors for each of 2, 4-hour training session that will occur during 2-day Face-to-Face Clinician Coaching training program; and up to 8 actors for each of 2, 4-hour training session that will occur during 2-day Face-to-Face MI Facilitator training programs. The number of actors required will be dependent on the number of VA personnel attending the training session and decided with each task order. The contractor shall also provide all labor, supervision and other resources required to deliver 4 actors for each of 2, 4-hour training sessions that will occur for 2-day Virtual MI Facilitator and 2-day Clinician Coaching training programs.

The Clinician Coaching will require actors to play the role of standardized patients for 1 of the 4-hour training sessions, and the role of standardized clinicians during the second 4-hour session of the 2-day programs. For the MI Facilitator training programs actors will be required to play the roles of standardized patients during each of the 2 training sessions within a 2-day program.

The contractor must ensure that actors have been adequately prepared and trained to provide: 1) realistic and reproducible portrayals of patients and clinicians based on specific and detailed “case vignettes” that will be provided to contractor by NCP; 2) detailed learner-centered and behaviorally specific feedback to participants on their use of the specific communication and counseling skills that are featured in the VHA-ILEAD training programs; and 3) portrayals that accurately reflect the characteristics, culture and behaviors of Veteran patients and VHA clinicians. For virtual courses, actors need to have the capability and skill to use the Microsoft Teams virtual training platform to participate in video and audio interactions via this online computer platform.

The contractor must meet the following requirements as well as all the requirements specified in Section 8 below:

1. At least 5 years of experience in recruiting, training, and supervising actors to serve as standardized patients and standardized clinicians for training programs in clinical communication skills for health care professionals.

2. At least 5 years of experience in training and providing standardized patients and standardized clinicians for clinical education programs. Specific experience in providing standardized patients and standardized clinicians for Clinician Coaching training and MI training is required.

3. Only professional actors with experience portraying simulated patients and simulated clinicians in medical education programs may serve as standardized patients/clinicians.

3. Background: ILEAD is the largest VHA provider for employee education services. As a recognized leader and trendsetter in education, ILEAD delivers the highest quality instructional programming to meet customer expectations. Face-to-face conferences/workshops are but one means of meeting the educational needs of VHA employees.

ILEAD is seeking to provide the highest quality of care to Veterans of our nation through personalized, proactive patient-driven whole health care. This approach to the planning, delivery, and evaluation of health care is grounded in mutually beneficial partnerships among health care providers, patients, and families.

VHA seeks to assist VHA clinicians to deliver Veteran-centered whole health care by providing training in Veteran-centered communications skills, including skills in health education, health coaching, health behavior counseling and motivational interviewing. In order to provide VHA clinicians with effective and accessible training in Veteran-centered communication skills, NCP has adopted a train-the-trainer model that prepares staff from each facility to serve as local MI facilitators and clinician coaches. Clinician Coaching training prepares facilitators of NCP’s MI program, as well NCP’s other core communication skills program (i.e., TEACH for Success (TEACH)), to offer Clinician Coaching, a method of assisting clinicians to successfully apply MI and TEACH skills in actual clinical encounters with Veterans.

4. Period of Performance: The period of performance is for a total of five (5) years; a base year with four (4) one year option periods.

4.1. Government Recognized Holidays. Unless specifically authorized in writing by the Contracting Officer, no services will be provided, and no charges will be incurred and/or billed to any order on this contract on any of the Federal Holidays listed below.

5. Place of Performance: All pre-planning activities shall be performed at the contractor’s site. Contractor shall participate in all ILEAD pre-planning conference calls on which the ILEAD Project Manager requires contractor attendance. Conference calls will be provided through the Department of Veterans Affairs Microsoft Teams communication system (commonly referred to as Teams). Contractor must provide actors to serve in the roles of standardized patients/standardized clinicians for each training program . Face-to-Face training sessions will be held near the contractor’s location and the exact location will be determined at the task order level. Virtual training sessions for each course will be made available annually through the Microsoft Teams system.

6. Travel: Ground transportation reimbursement (including parking fees) will be available to actors. Travel is a cost reimbursable item and will be reimbursed in accordance with VA and Federal Travel Regulations (FTR). Travel expenses will be invoiced in the subsequent month following the training event expense was incurred in order to be reimbursed. All travel receipts will be provided to the COR within five (5) business days after the course ends. Travel reimbursement is only allowed when authorized per task order.

7. Type of Contract: The Government anticipates award of an Indefinite Delivery Indefinite Quantity (IDIQ) contract.

8. Specific Mandatory Tasks and Associated Deliverables: The contractor must meet all the requirements related to prior experience in recruiting, training, and preparing standardized patients/clinicians as listed in Section 2 (Description of Services) above, as well as meet all the requirements outlined in this section.

The contractor shall provide all labor, supervision and other resources required to deliver and prepare actors for each Clinician Coaching training program and Motivational Interviewing Facilitator training program as described within this PWS. The training programs will be delivered in 2 modalities: Face-to Face (in person) and virtually (via Microsoft Teams).

The contractor must ensure that actors have been adequately prepared and trained to provide: 1) realistic and reproducible portrayals of patients and clinicians based on specific and detailed simulated “case vignettes” that will be provided to contractor by NCP; 2) detailed learner-centered and behaviorally specific feedback to participants on their use of the specific communication, counseling and coaching skills that are featured in the VHA-ILEAD training programs; and 3) portrayals that accurately reflect the characteristics, culture and behaviors of Veteran patients and VHA clinicians.

Task 8.1: The contractor shall provide preparation of actors to serve as standardized patients/standardized clinicians to portray specific simulated cases (provided by NCP) to ensure both realistic and reproducible portrayal of cases as well as provision of learner-centered balanced feedback to learners that includes specific feedback on use of the communication and coaching skills targeted in the VHA-ILEAD training program; each actor should be prepared to portray at least 1 “case” for each training session.

Task 8.2: The contractor shall collaborate with NCP to design and conduct the preparation of actors and include NCP staff in actor preparation sessions. Preparation of actors must include a session with NCP staff to review and rehearse patient and clinician roles as well as the feedback strategy that will be employed during the training programs.

Task 8.3: The contractor shall provide quality control and supervision of actors to ensure reliable portrayal of specific simulated cases and provision of balanced effective targeted feedback to learners; contractor must make provisions to provide onsite supervision of standardized patients/standardized clinicians during the specified training sessions. This supervision should include direct observation of actors during learning sessions and provision of feedback to actors regarding their performance as standardized patients/standardized clinicians and regarding the specificity and quality of their feedback to learners.

Task 8.4: The contractor shall recruit, train, and supervise enough actors to support the anticipated training sessions below for each Fiscal Year. Note: It is anticipated a total of 64 standardized patients/standardized clinicians’ days (SP Days) will be needed for each Fiscal Year however, the number of SP Days could be more or less, depending on the VA’s needs. The breakdown is as follows:

· For each of the 2, 4-hour training sessions at the Clinician Coaching Face-to-Face training program, up to 8 actors (standardized patients/standardized clinicians) will be provided for a total of 146 “SP Days”. The number of actors will be dependent on the number of VA personnel attending the training session and decided with each task order.

· For each of the 2, 4-hour training sessions at the virtual Clinician Coaching training program, up to 48 (standardized patients/standardized clinicians) will be provided for a total of 16 SP Days.

· For each of 2, 4-hour training sessions at the Motivational Interviewing Face-to-Face Facilitator training program, up to 8 actors (standardized patients) will be provided for a total of 16 SP Days.

· For each of the 2, 4-hour training sessions at virtual MI Training, up to 48 actors (standardized patients) will be provided for a total of 16 SP Days.

The 4-hour sessions will be held on 2 days of the training programs and these days will be identified at task order level. Clinician Coaching training requires actors to play the roles of standardized patients during the first 4-hour training session and standardized clinicians during the second 4-hour training session on the following day. The MI Facilitator training features actors playing the roles of standardized patients for both 4-hour training sessions, held on consecutive days.

Task 8.5: The contractor shall provide and utilize a mechanism (i.e., questionnaire/survey/feedback, etc.) for responding to onsite NCP feedback regarding the performance of the actors serving as standardized patients/standardized clinicians.

Task 8.6: The contractor shall ensure that actors participating in virtual training sessions have access to technology that will allow them to participate in virtual training sessions on a Microsoft Teams platform. Actors need to have access to a quiet space, a computer, Microsoft Teams software, and a video camera. Actors must also be able to effectively use technology to engage with learners in simulated encounters during virtual training sessions.

9. Deliverables Table: Some or all of the following tasks will be required and defined at the task order level.

As specified by the individual task order.

10. Contract Award Meeting: The contractor shall not commence performance on the tasks in this Performance Work Statement (PWS) until the Contracting Officer has conducted a kickoff meeting or has advised the contractor that the kickoff meeting requirement has been waived.

11. Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this Performance Work Statement (PWS). The contractor shall develop and implement procedures to identify, correct, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means that the work complies with the requirement of the contract.

The COR will utilize a Quality Assurance Surveillance Plan (QASP) for each individual task order as the tool to ensure quality of rendered services are adhered to.

12. Formal Acceptance or Rejection of Deliverables: The Government will review each deliverable and provide feedback/comments. The contractor shall have five business days to incorporate feedback/comments and make appropriate revisions. The contractor shall provide the revised version of each deliverable to the Contracting Officer’s Representative (COR). The COR will review and determine final acceptance by the Government. The COR will notify the contractor of final acceptance within five business days.

13. Changes to the PWS: Any changes to this PWS shall be authorized and approved only through written correspondence from the Contracting Officer. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.

14. Government Responsibilities:

14.1. The Government will provide: any audio/visual equipment and any resources or stage set-up required by the contractor at the training site for face-to-face trainings only.

14.2. The Government will provide; background information about the VHA NCP training objectives, provision of the specific case vignettes to be used by the contractor to prepare actors, background and guidance regarding the specific coaching and motivational interviewing skills and strategies that the participants will be applying during training sessions, and guidance on how the actors will provide balanced and effective feedback to participants in the training program.

15. Contractor Experience Requirements – Key Personnel

15.1. Key Personnel: Certain skilled experienced professional and/or technical personnel are essential for accomplishing the work to be performed. These individuals are defined as "Key Personnel" and are those persons whose resumes are submitted and marked by the vendor as "Key Personnel." Substitutions shall only be accepted if in compliance with “Substitution of Key Personnel" provision identified below.

The Contracting Officer may notify the Contractor and request immediate removal of any personnel assigned to any task by the Contractor that are deemed to have a conflict of interest with the Government or if the performance is deemed to be unsatisfactory. The reason for removal shall be documented and replacement personnel shall be identified within three (3) business days of the notification. Employment and staffing difficulties shall not be justification for failure to meet established schedules.

15.2. Substitution of Key Personnel: All Contractor requests for approval of substitutions hereunder shall be submitted in writing to the COR and the Contracting Officer at least thirty (30) calendar days in advance of the effective date, whenever possible, and shall provide a detailed explanation of the circumstances necessitating the proposed substitution, a complete resume for the proposed substitute, and any other information requested by the Contracting Officer necessary to approve or disapprove the proposed substitution. New personnel shall not commence work until resumes provided and accepted. The COTR and the Contracting Officer will evaluate such requests and promptly notify the Contractor of approval or disapproval in writing.

15.3. Contractor Personnel Requirements: Key Personnel proposed shall have knowledge in the following:

15.3.1. Standardized Patients/Standardized Clinicians Program: At least 5 years of experience in recruiting, training, and supervising actors to serve as standardized patients and standardized clinicians for training programs in clinical communication skills for health care professionals. At least 3 years of experience in training and providing standardized patients and standardized clinicians for VHA ILEAD-supported clinical education programs is strongly desired. Specific experience in providing standardized patients for VHA-supported Motivational Interviewing Facilitator training and Clinician Coaching training is desired. Membership in the Association of Standardized Patient Educators (ASPE) and adherence to ASPE standards is desirable.

15.3.2. Only professional actors may serve as standardized patients/standardized clinicians. Specific experience in portraying simulated “patients” and simulated “clinicians” in medical education training programs and specific experience in providing learners with balance effective feedback regarding their use of communication skills is desired.

16. Confidentiality and Disclosure:

16.1. It is agreed that:

16.1.2. The preliminary and final deliverables, and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the contractor in the performance of this contract, are the exclusive property of the U.S. Government and shall be submitted to the Contracting Officer at the conclusion of the contract.

16.1.3. The Contracting Officer will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this contract. No information shall be released by the contractor. Any request for information relating to this contract, presented to the contractor, shall be submitted to the Contracting Officer for response.

16.1.4. Press releases, marketing material, or any other printed or electronic documentation related to this project shall not be publicized without the written approval of the Contracting Officer.

17. Information Security: Contractor shall not have access to any Government Information Systems. Contractor shall not have access to any sensitive Personnel Information.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Motivational Interviewer Program Manager - Virtual Event Contract Period: Base POP Begin:

POP End:

PRINCIPAL NAICS CODE: 541611 - Administrative Management and General Management Consulting Services PRODUCT/SERVICE CODE: 6910 - Training Aids

Motivational Interviewer Program Associate - Virtual Event

POP Begin:

POP End:

Motivational Interviewer Actor - Virtual Event

POP Begin:

POP End:

Motivational Interviewer Program Manager - Face-to-Face Event

POP Begin:

POP End:

Motivational Interviewer Program Associate - Face-to-Face Event

POP Begin:

POP End:

Motivational Interviewer Actor - Face to Face Event

POP Begin:

POP End:

Clinician Coaching Program Manager - Virtual Event

POP Begin:

POP End:

Clinician Coaching Program Associate - Virtual Event

POP Begin:

POP End:

Clinician Coaching Actor - Virtual Event

POP Begin:

POP End:

Clinician Coaching Program Manager - Face-to-Face Event

POP Begin:

POP End:

Clinician Coaching Program Associate - Face-to-Face Event

POP Begin:

POP End:

Clinician Coaching Actor - Face-to-Face Event

POP Begin:

POP End:

Travel - NTE $1,000.00

POP Begin:

POP End:

Motivational Interviewer Program Manager - Virtual Event Contract Period: Option 1 POP Begin:

POP End:

Motivational Interviewer Program Associate - Virtual Event

POP Begin:

POP End:

Motivational Interviewer Actor - Virtual Event

POP Begin:

POP End:

Motivational Interviewer Program Manager - Face-to-Face Event

POP Begin:

POP End:

Motivational Interviewer Program Associate - Face-to-Face Event

POP Begin:

POP End:

Motivational Interviewer Actor - Face to Face Event

POP Begin:

POP End:

Clinician Coaching Program Manager - Virtual Event

POP Begin:

POP End:

Clinician Coaching Program Associate - Virtual Event

POP Begin:

POP End:

Clinician Coaching Actor - Virtual Event

POP Begin:

POP End:

Clinician Coaching Program Manager - Face-to-Face Event

POP Begin:

POP End:

Clinician Coaching Program Associate - Face-to-Face Event

POP Begin:

POP End:

Clinician Coaching Actor - Face-to-Face Event

POP Begin:

POP End:

Travel - NTE $1,000.00

All travel is subject to advanced written approval from the COR. Travel and per diem are cost reimbursable items and will be reimbursed in accordance with Statement of Work, VA and the Federal Travel Regulations (FTR).

Contract Period: Option 1 POP Begin:

POP End:

Motivational Interviewer Program Manager - Virtual Event Contract Period: Option 2 POP Begin:

POP End:

Motivational Interviewer Program Associate - Virtual Event

POP Begin:

POP End:

Motivational Interviewer Actor - Virtual Event

POP Begin:

POP End:

Motivational Interviewer Program Manager - Face-to-Face Event

POP Begin:

POP End:

Motivational Interviewer Program Associate - Face-to-Face Event

POP Begin:

POP End:

Motivational Interviewer Actor - Face to Face Event

POP Begin:

POP End:

Clinician Coaching Program Manager - Virtual Event

POP Begin:

POP End:

Clinician Coaching Program Associate - Virtual Event

POP Begin:

POP End:

Clinician Coaching Actor - Virtual Event

POP Begin:

POP End:

Clinician Coaching Program Manager - Face-to-Face Event

POP Begin:

POP End:

Clinician Coaching Program Associate - Face-to-Face Event

POP Begin:

POP End:

Clinician Coaching Actor - Face-to-Face Event

POP Begin:

POP End:

Travel - NTE $1,000.00

All travel is subject to advanced written approval from the COR. Travel and per diem are cost reimbursable items and will be reimbursed in accordance with Statement of Work, VA and the Federal Travel Regulations (FTR).

Contract Period: Option 2 POP Begin:

POP End:

Motivational Interviewer Program Manager - Virtual Event Contract Period: Option 3 POP Begin:

POP End:

Motivational Interviewer Program Associate - Virtual Event

POP Begin:

POP End:

Motivational Interviewer Actor - Virtual Event

POP Begin:

POP End:

Motivational Interviewer Program Manager - Face-to-Face Event

POP Begin:

POP End:

Motivational Interviewer Program Associate - Face-to-Face Event

POP Begin:

POP End:

Motivational Interviewer Actor - Face to Face Event

POP Begin:

POP End:

Clinician Coaching Program Manager - Virtual Event

POP Begin:

POP End:

Clinician Coaching Program Associate - Virtual Event

POP Begin:

POP End:

Clinician Coaching Actor - Virtual Event

POP Begin:

POP End:

Clinician Coaching Program Manager - Face-to-Face Event

POP Begin:

POP End:

Clinician Coaching Program Associate - Face-to-Face Event

POP Begin:

POP End:

Clinician Coaching Actor - Face-to-Face Event

POP Begin:

POP End:

Travel - NTE $1,000.00

All travel is subject to advanced written approval from the COR. Travel and per diem are cost reimbursable items and will be reimbursed in accordance with Statement of Work, VA and the Federal Travel Regulations (FTR).

Contract Period: Option 3 POP Begin:

POP End:

Motivational Interviewer Program Manager - Virtual Event Contract Period: Option 4 POP Begin:

POP End:

Motivational Interviewer Program Associate - Virtual Event

POP Begin:

POP End:

Motivational Interviewer Actor - Virtual Event

POP Begin:

POP End:

Motivational Interviewer Program Manager - Face-to-Face Event

POP Begin:

POP End:

Motivational Interviewer Program Associate - Face-to-Face Event

POP Begin:

POP End:

Motivational Interviewer Actor - Face to Face Event

POP Begin:

POP End:

Clinician Coaching Program Manager - Virtual Event

POP Begin:

POP End:

Clinician Coaching Program Associate - Virtual Event

POP Begin:

POP End:

Clinician Coaching Actor - Virtual Event

POP Begin:

POP End:

Clinician Coaching Program Manager - Face-to-Face Event

POP Begin:

POP End:

Clinician Coaching Program Associate - Face-to-Face Event

POP Begin:

POP End:

Clinician Coaching Actor - Face-to-Face Event

POP Begin:

POP End:

Travel - NTE $1000.00

All travel is subject to advanced written approval from the COR. Travel and per diem are cost reimbursable items and will be reimbursed in accordance with Statement of Work, VA and the Federal Travel Regulations (FTR).

Contract Period: Option 4 POP Begin:

POP End:

B.4 DELIVERY SCHEDULE

0001 - 4013

1.00

785-230-9684 evan.hanson@va.gov

B.5 ORDERING CONSTRAINTS

1. Minimum and Maximum

a. Minimum Guarantee for this IDIQ is $2,500.00.

i. The Government is NOT obligated to purchase any additional requirements beyond the Minimum Guarantee; and

b. The maximum quantity services the Government can acquire under this IDIQ contract is $600,000.00

c. All services procured through this contract shall meet all the minimum requirements of this contract, including all attachments.

2. Ordering Period

a. 12 months from date of award and additional time as options are exercised.

b. Each awarded task order will define a specific performance period and quantity.

3. Task Order Awards

a. Orders can only be placed by VHA Program Contracting Activity Central.

b. Proposed unit pricing is fixed price and will be used for pricing each task order.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance.