36C77623Q0066_1.docx

36C77623Q0066

GENERAL INFORMATION

Program Contracting Activity Central

6100 Oak Tree Blvd, Suite 490 Independence OH 44131

POINT OF CONTACT*

Contract Specialist Haley Huff haley.huff@va.gov

PLACE OF PERFORMANCE

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

DESCRIPTION

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

· Solicitation number 36C77623Q0066 issued as a request for quotation (RFQ)

· The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-08.

· This solicitation is set-aside for SDVOSB using associated NAICS code 611620 Sports and Recreation Instruction, small business size standard $8 Million.

Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

133-23-1-4705-0006 36C77623Q0066 12-0 -2022 Haley Huff 12-13-2022 14:00

CST

36C776 Department of Veterans Affairs Program Contracting Activity Central 6100 Oak Tree Blvd, Suite 490 Independence OH 44131 X X 611620 $8 Million N/A X 36C776 Department of Veterans Affairs Program Contract Activity Central 6100 Oak Tree Blvd, Suite 490 Independence OH 44131 00076 Department of Veterans Affairs Department of Veterans Affairs 6100 Oak Tree Blvd, Suite 490 Independence OH 44131

VAFSC

Department of Veterans Affairs Financial Services Center Invoices to be Submitted Electronically https://www.fsc.va.gov/einvoice.asp e-Invoice Setup Info Phone 877-489-6135 877-353-9791 512-460-5429 See CONTINUATION Page This is a solicitation for:

National Veterans Sports Program - Adaptive Functional Fitness Services The Government will conduct this acquisition in accordance with FAR Part 13 Simplified Acquisition Procedures and FAR Part 12 Acquisition of Commercial Products and Commercial Services.

See CONTINUATION Page

133-3630152-4705-808100-2580 SPRCDP3A1

X X X Page 1 of Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C776 Department of Veterans Affairs Program Contracting Activity Central

6100 Oak Tree Blvd, Suite 490 Independence OH 44131

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

Page 1 of Page 1 of Page 1 of Page 1 of

B.2 PERFORMANCE WORK STATEMENT

1. Title of Contract: National Veterans Sports Program & Special Events – Adaptive Functional Fitness (CrossFit style) Competition, Judging and Training

2. Scope of Work:

The Contractor will be responsible for judging, workout development, video production, etc., and Education & Training (virtual, in-person, on-demand) Adaptive Functional Fitness (CrossFit style) competitions and trainings during the National Veterans Sports Programs & Special Events programs including Sports4Vet Throwdown, National Veterans Wheelchair Games, National Veterans Summer Sports Clinic and National Veterans Golden Age Games.

Contractor shall be responsible for coordinating all of the below deliverables with the Contracting Officer’s Representative (COR) and ensuring that any changes are communicated to the COR and the Contracting Officer (CO) and that the Contractor obtains prior approval from the CO in writing before proceeding with any changes, add-ons and/or deletions for any of the events.

3. Background:

VA’s Office of National Veterans Sports Programs and Special Events provides Veterans with opportunities for health and healing through adaptive sports and therapeutic art programs.

Adaptive Functional Fitness (CrossFit style) is defined a high-intensity fitness program incorporating elements from several sports and types of exercises and modified for individuals with disabilities and those requiring modifications from a standard CrossFit program. Adaptive Fitness movements are safe, essential, and natural functional movements that athletes need to continuously work on to maintain or regain functional capacity. The Adaptive Division for a CrossFit competition is defined by the following areas:

Upper Extremity Impairment Neuromuscular Impairment Lower Extremity Impairment Seated Athletes (Class 2; athlete has hip function) Short Stature Seated Athletes (Class 1; no motor function of the hip) Visual Impairment Intellectual Impairment (cognitive impairment) Senior Athletes

Each athlete is provided with a sport specific classification. Classification is the basis for creating a fair competition that will ultimately distinguish the top performing athlete and not the athlete with the least adaptations/modifications needed. Adaptive CrossFit instructors have additional education, training, and certification to provide this service.

Minimum Qualification of Adaptive Functional Fitness (CrossFit) Instructors/Providers:

· A min of 3 years professional experience related to accessibility and inclusion of Adaptive Functional Fitness (CrossFit) working with individuals with physical disabilities who use a wheelchair for sports such as spinal cord injury, amputation, multiple sclerosis and other neurological physical disabilities, and Veterans with visual impairments, traumatic brain injury etc.

· A min of 3 years professional experience with Adaptive Functional Fitness (CrossFit) classification and adaptive fitness training for people with disabilities specific to the sport classification.

· A min of 3 years knowledge and experience with planning, operating, and judging Adaptive Functional Fitness Competitions (CrossFit).

· A min of 3 years knowledge and experience providing both in person and virtual Adaptive Functional Fitness Competitions (CrossFit).

· A min of 3 years knowledge and experience with providing face to face and online education and training in Adaptive Functional Fitness (CrossFit).

· A min of 3 years knowledge and experience with eligibility requirements for the CrossFit adaptive divisions.

· Advance education / certification in Adaptive Functional Fitness (CrossFit). CrossFit Level 3 Certification AND Adaptive & Inclusive Trainer (AIT) Certification. (a min of one instructor) and CrossFit Level 2 Certification AND Adaptive & Inclusive Trainer (AIT) Certification. (all other instructors) An estimated 1150 Veterans participate in the Adaptive Functional Fitness (CrossFit style) competitions within the various NVSP&SE Programs.

Sports4Vets Throwdown – 500, NVWG – 100, NVSSC – 150, NVGAG – 400 = 1150 Veterans)

4. Objectives: The Contractor shall perform the mandatory tasks and provide the specific deliverables described below within the performance period stated in this Performance Work Statement (PWS). If, for any reason, any deliverable cannot be delivered on time according to the below schedule, the Contractor shall provide a written explanation to the Program Managers (PM)/Contracting Officer Representatives (COR) thirty days prior to deliverable described below. This written transmittal shall include a firm commitment of when the work shall be completed and cite the reasons for the delay and the impact on the overall project.

The Contractor shall not commit or permit any act that interferes with the performance of work awarded to another Contractor or with the performance of Government employees. In any case where, in the course of fulfilling the contract requirements, the Contractor disturbs any work guaranteed under another separate contract, the Contractor must restore such disturbed work.

1.0 Sport4Vets Throwdown – virtual January 9 - February 3, 2023 Virtual Functional Fitness (“CrossFit” style) Competition Plan and operate virtual Functional Fitness (“CrossFit” style) competition.

The following deliverables are included:

1. Plan three (3) functional fitness workouts for the competition to include adaptive movement standards for all five (5) classifications (open, wheelchair, modified mobility, upper extremity and visual impairment) for a total of fifteen (15) workout movement standards.

2. Provide scorecards for each division, for each Workout Of the Day (WOD).

3. Provide on-demand video demonstration and explanation of workout – population specific, WOD “model” an individual who is that class.

4. Provide warm-up and recovery plan – in each video.

5. Review and score open competitors’ workout via video submissions.

6. Videos and PDF scorecard of WOD’s to Directors 10 business days (M-F) in advance of competition.

7. If indicated, video platform supported by contractor. Contractor to work with VA Public Affairs / Communications team to define successful platform.

8. Participate in planning meetings – 1x/week for a min of one hour, six (6) weeks leading up to the event.

9. Respond to e-mails within twenty-four (24) hours (business days defined as Mon–Fri.

10. During the weeks of the event – staff member available to be SME and troubleshoot / assist, min of two (2) hours per day, 2 days per week, for total of six (6) sessions 10:30am-3:30pm ET. Provide schedule to NVSPSE 10 business days (M-F) in advance of start of competition.

11. On demand video orientation to the event.

12. During initial practice week (Jan 9-13, 2023) provide one (1) live Q&A Sessions and two (2) live or on demand education sessions: 1) approach to a workout, including creating safe environment for the workout; 2) tips on filming a workout.

13. WOD release on a Monday, lead weekly official/coach meeting prior to release to review WOD and movement standards for each division and points of performance.

14. Provide training to Sports4Vets Throwdown Officials – Equitably judge and score video submissions

15. Staffing to support the event. Staff skill set and number of support staff, to be negotiated with event Director(s).

16. Provide on-demand video demonstration and explanation for each movement standard that will be incorporated into the WODs. Incorporate available modifications. One video per division (include modifications for each division) that includes all movement standards that will be used for that division across the event.

2.0 National Veterans Golden Age Games (NVGAG) – Des Moines, Iowa May 20-25, 2023, Onsite “Fitness for Life” Exhibition Event (“CrossFit” style) Instruction: Seven (7) Sessions, May 23 (Two sessions), May 24 (Three Sessions), May 25 (Two sessions).

Plan, operate and introduce NVGAG athletes, coaches, and support staff to the “Fitness for Life” exhibit event (CrossFit style adaptive exercises) over seven (7) sessions during the 2023 NVGAG event.

The following deliverables are included:

1. Plan seven (7) adaptive fitness workouts for participants who are seated, standing and have visual impairments, for the following dates and times listed below at the Iowa Event Center in Des Moines, Iowa:

5:00pm 4:00pm 8:00pm

1:00pm 5:00pm 11:00am 4:00pm 8:00pm

1:00pm 11:00am 4:00pm

2. Provide warm-up and recovery plan for participants.

3. Provide summary of adaptive fitness resources and summary of workout for Fitness center operation with adaptive instruction warm-ups and recovery.

4. Provide all equipment needed for the exhibition event by working with local Des Moines, Iowa Gym/Clubs to acquire borrowed equipment.

5. Communicate and participate in planning discussions with the local Des Moines Team and NVGAG Sports Event Coordinator on status of equipment.

6. The NVGAG will assist with transporting equipment to the Iowa Event Center venue once location, pickup and drop-off times have been confirmed. A schedule will be provided to the NVGAG National Staff and the Local Des Moines team with each CrossFit location (address), contact, date and time for pick-up and drop-off no later than April 24, 2023.

7. After receiving the layout and dimensions of the fitness center space at the Iowa Event Center, provide NVGAG Sports event Coordinator and Local Des Moines Team with layout on how the “Fitness for Life” exhibition event will be setup.

8. Support from three adaptive fitness instructors.

Fitness Center Operation Plan, assist in setting-up, and operating the fitness center area during the seven (7) sessions of the onsite “Fitness for Life” (“CrossFit” style) exhibition event instruction.

The following deliverables are included:

1. Plan and assist with the set-up and break-down of the fitness center space. Set-up: Monday, May 22, 2023, and breakdown will occur on Thursday, May 25, 2023, after the final session.

2. Operate a fitness center for seven (7) sessions with provided schedule.

3. Ensure arrival to the fitness center space at least one hour before the start of session each day.

4. Provide a daily warm-up and cool-down recovery for all participants.

5. Provide thorough sanitation of all equipment after each use.

3.0 National Veterans Summer Sports Clinic (NVSSC) – San Diego, CA - June 5 - 9, 2023 Onsite Adaptive Fitness (“CrossFit” style) Instruction: Five Sessions, One Session per day, Monday - Friday The following deliverables are included:

1. Plan five (5) adaptive fitness workouts for Veteran participants that are 60 to 90 minutes, to include 1 to 2 additional hours of adaptive fitness education /demonstration for Veterans at the host gym. After lunch provide mobility and nutrition/supplement education session for 90 to 120 minutes either at host gym, or host hotel TBD. Contractor to provide a minimum of 4 full time staff/instructors that will provide instruction and education for morning and afternoon sessions Mon-Fri of NVSSC (same staff each day for consistency).

2. Provide warm-up and recovery plan for Veteran participants.

3. Contractor to supply the equipment needed below either by renting, utilizing from host gym facility, or acquiring borrowed equipment:

• QTY (4) Adaptive Multi Ropes ½”, 8oz,

• QTY (4) Adaptive Multi Ropes 3/4”, 14oz

• QTY (5) Large LapMat

• QTY (4) Barbell Markers for VI (pair)

• QTY (1) Medicine Ball for VI (Dynamax) 8lb

• QTY (1) Medicine Ball for VI (Dynamax) 10lb

• QTY (1) Medicine Ball for VI (Dynamax) 12lb

• QTY (1) Medicine Ball for VI (Dynamax) 14lb

• QTY (4) One Arm Rowing Attachment (The Hook)

4. Provide summary of adaptive fitness resources and summary of workout for the Veteran Education Guide 60 days prior to 2023 NVSSC.

5. Fitness center operation with adaptive instruction warm-ups and recovery.

6. Provide four (4) prerecorded demonstration videos and explanation of workout for three (3) Veteran population groups: standing, seated, and visually impaired (12 videos total) to be completed prior to April 1, 2023, as a fitness regimen to prepare Veterans for the NVSSC.

7. Participate in planning meetings starting in February and leading up to the clinic – biweekly for a min of one hour.

8. Provide four (4) adaptive fitness coaches per day for six (6) hours per day, between the hours of 8am and 3pm Pacific Time (PT) during the clinic week.

Fitness Center Operation Plan, assist in setting-up, and operate the fitness center during the five sessions of the onsite Adaptive Fitness (“CrossFit” style) instruction. The following deliverables are included:

1. Coordinate, reserve, and pay for fitness center space, Monday through Friday, 8 am to 3pm (exact session times to be determined by NVSSC Director).

2. Review equipment available and work with VA to select additional equipment.

3. Plan and assist in the set-up of the fitness center.

4. Operate a fitness center for five sessions, two sessions per day, Monday – Friday, during the onsite sessions.

5. Provide a daily warm-up and cool-down recovery for Veteran participants.

6. Provide thorough sanitation of all equipment after each use.

7. Provide an equipment inventory checklist to be completed after each session.

4.0 National Veterans Wheelchair Games (NVWG) – Portland, Oregon July 4–8, 2023 (in person) and June 19 – 30, 2023 (NVWGatHOME-virtual). Veterans can only compete in the Portland NVWG or 2023 NVWGatHOME, not both).

Portland NVWG – Adaptive (Functional) Fitness Competition: Two (2) Sessions

The following deliverables are included:

1. Plan one (1) adaptive fitness workout to be accompanied by the second event (max weight bench press; operated by Powerlifting). Both to include a warm-up and recovery plan.

1. Provide movement standards and scorecards.

1. Provide scoring platform, validation of scores, and athlete placement.

1. Judge all competitors’ workouts during two planned session times over three days.

1. A minimum of one (1) qualified staff member to support the event.

Virtual Adaptive Fitness (“CrossFit” style) Competition Plan and operate one session of the virtual Functional Fitness (“CrossFit” style) competition.

The following deliverables are included:

1. Plan one (1) practice functional fitness workout with movement standards that include a warm-up and recovery plan. Provide video demonstration and explanation of movement standards.

1. Plan two (2) functional fitness workouts for the competition with movement standards that include a warm-up and recovery plan. Provide video demonstration and explanation of movement standards.

1. Provide movement standards and scorecards.

1. Provide scoring platform, validation of scores, and athlete placement.

1. A minimum of one (1) qualified staff member to support the event.

NVWG Fitness Center – Daily Training Sessions Plan, assist in setting-up, and operate the fitness center to support daily training session.

The following deliverables are included:

1. Plan and assist in the set-up of the fitness center for a negotiated period of time daily.

2. Prepare curriculum for Coaches to learn to engage Veterans in Adaptive Fitness at home or for Veterans to start a program.

3. Provide thorough sanitation of all equipment after each use.

4. A minimum of one (1) qualified staff member to support the event.

Table 1, Mandatory Deliverables

Base Year Due Date

**Refer to detailed Excel worksheet for mandatory deliverable information.

5. Period of Performance: January 1, 2023, to September 30, 2023

Sport4Vets Throwdown – virtual January 9 - February 3, 2023

National Veterans Golden Age Games (NVGAG) -Des Moines, Iowa May 20-25,2023 Onsite “Fitness for Life” Exhibition Event (“CrossFit” style) Instruction: Seven (7) Sessions, May 23 (Two sessions), May 24 (Three Sessions), May 25 (Two sessions)

National Veterans Summer Sports Clinic (NVSSC) -San Diego, CA – June 5 - 9, 2023 Onsite Adaptive Fitness (“CrossFit” style) Instruction: Five Sessions, One Session per day, Monday - Friday

National Veterans Wheelchair Games (NVWG) -Virtual NVWGatHOME June 19 – 30, 2023 -Portland, Oregon July 4 – 8, 2023 Onsight for up to eight (8) consecutive days, including set up

Contractor shall provide services during event day hour which is defined as 5:30 a.m. to 11:59 p.m. during the defined week of the event, excluding Federal holidays. Contractor must be able to provide services during specific scheduled times during the event. Unless specifically authorized in writing by the Contracting Officer, no services will be provided, and no charges will be incurred and/or billed to any order on this contract on any of the Federal Holidays listed below.

*Note: The National Veterans Wheelchair Games event start date includes Independence Day.

6. Place of Performance:

National Veterans Summer Sports Clinic (NVSSC) 2023 San Diego, CA

National Veterans Golden Age Games (NVGAG) 2023 Des Moines, Iowa Iowa Event Center 730 3rd Street Des Moines, Iowa 50309 National Veterans Wheelchair Games (NVWG) 2023 Oregon Convention Center 777 NE Martin Luther King Jr Blvd, Portland, OR 97232

On occasion, the Contractor shall be required to attend meetings at which may occur via teleconference for event planning purposes.

7. Type of Contract: The Government anticipates to award of a Firm Fixed-Price contract for this service.

8. General Requirements

a. The Contractor agrees to procure and maintain insurance, while the contract is in effect, Workers Compensation and Employee’s Public Liability Insurance in accordance with Federal and State laws.

b. The Government shall be held harmless against any or all loss, cost, damage, claim expense or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract.

c. The Contractor shall be responsible for all damage to property, which may be done by him, or any employee engaged in the performance of this contract.

d. The Contracting Officer Representative (COR) shall require the Contractor to furnish certification from his/her insurance company indicating that the coverage specified by FAR 52.228-5 and per FAR Subpart 28.307-2 has been obtained and that it may not be changed or cancelled without guaranteed thirty (30) days’ notice to the Contracting Officer.

e. For every task, the contractor shall identify in writing all necessary subtasks (if any), associated costs by task, and along with associated sub-milestone dates. The contractor's subtask structure shall be reflected in the technical proposal and detailed work plan.

f. All written deliverables shall be phrased in layperson language. Statistical and other technical terminology shall not be used without providing a glossary of terms.

9. Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means that the work complies with the requirement of the contract.

10. Formal Acceptance or Rejection of Deliverables: The Government will conduct quality reviews within five days of each deliverable and provide feedback/comments to the Contractor. The Contractor shall have five business days to incorporate feedback/comments and make appropriate revisions. The Contractor shall provide the revised version of each deliverable within two days to the Contracting Officer’s Representative (COR). The COR will review and determine final acceptance by the Government. The COR will notify the contractor of final acceptance within five business days.

11. Changes to the PWS - Any changes to this PWS shall be authorized and approved only through written correspondence from the Contracting Officer. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.

12. Contractor Reporting Requirements

a. Contractor will report ALL incidents / injuries to the event Director and Medical Director within 2 hours.

b. Contractor will report to the event Director if event schedule is expected to be impacted in any manner, immediately.

13. Travel – Travel and per diem cost reimbursement is not applicable to this contract, any travel associated costs to support this contract will be the Contractor’s responsibility.

14. Government Furnished Equipment /Support

a. The Government shall provide trained volunteer personnel to assist during the implementation of the event.

b. The Government will provide loading / unloading venue access and forklift equipment at no cost to the Contractor.

15. Contracted Personnel Requirements

a. The Contractor shall provide an on-call Point of Contact who will responsible for troubleshooting issues during the event scheduled time and set up / breakdown. The Point of Contact will be on-site at the convention center during event hours.

b. The Contractor shall not employ persons for work on this contract if such employee is identified to the contractor as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population.

c. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company. Contractor field service engineers shall be dressed to present a clean, neat appearance at all times when performing under this contract.

d. Contractor personnel shall smoke only in designated areas.

e. Contractor personnel must be able to communicate in English.

f. Contractor will provide replacement point of contact in the event there is an employee call out.

g. Contractor will follow VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety protocol and will follow NVSP&SE event COVID playbook requirements.

16. Security Requirements - The Contractor must wear badges bearing the Contractor’s company name, identification picture and name of the individual employee in English during performance of services under this contract.

17. Fees/Costs

a. Contractor shall be responsible for variations in employee hourly pay resulting from shift or weekend differential and possible overtime, as well as administrative and overhead expenses.

b. The Government will not pay a different rate in the event of individual employee overtime.

c. The Contractor assumes full responsibility for any parking or other moving violations. The VA Medical Center will not invalidate or make reimbursement for parking or other moving violations of the contractor’s personnel under any circumstances. This includes additional security or permitting. No additional costs to the government will be allowed.

END OF PERFORMANCE WORK STATEMENT

B.3 MANDATORY DELIVERABLES

- Plan and assist with the set-up and break-down of the fitness center space. Set-up: Monday, May 22, 2023 and breakdown will occur on Thursday, May 25, 2023 after the final session.

- Operate a fitness center for seven (7) sessions with provided schedule.

- Ensure arrival to the fitness center space at least one hour before the start of session each day.

- Provide a daily warm-up and cool-down recovery for all participants.

- Provide thorough sanitation of all equipment after each use.

- Provide an equipment inventory checklist to be completed after each session.

One summary

• QTY (4) Adaptive Multi Ropes ½”, 8oz,

• QTY (4) Adaptive Multi Ropes 3/4”, 14oz

• QTY (5) Large LapMat

• QTY (4) Barbell Markers for VI (pair)

• QTY (1) Medicine Ball for VI (Dynamax) 8lb

• QTY (1) Medicine Ball for VI (Dynamax) 10lb

• QTY (1) Medicine Ball for VI (Dynamax) 12lb

• QTY (1) Medicine Ball for VI (Dynamax) 14lb

• QTY (4) One Arm Rowing Attachment (The Hook) Per equipment list

- Coordinate, reserve, and pay for fitness center space, Monday through Friday, 8 am to noon for morning session (exact session times to be determined by NVSSC Director), 1pm to 3pm for afternoon session.

- Review equipment available and work with VA to select additional equipment (if needed).

- Plan and assist in the set-up of the fitness center.

- Operate a fitness center for five sessions, two session per day, Monday – Friday, during the onsite sessions.

- Provide a daily warm-up and cool-down recovery for Veteran participants.

- Provide thorough sanitation of all equipment after each use.

- Provide an equipment inventory checklist to be completed after each session.

Per NVSSC schedule

The following deliverables are included:

1. Plan one (1) practice functional fitness workout with movement standards that include a warm-up and recovery plan. Provide video demonstration and explanation of movement standards.

2. Plan two (2) functional fitness workouts for the competition with movement standards that include a warm-up and recovery plan. Provide video demonstration and explanation of movement standards.

3. Provide movement standards and scorecards.

4. Provide scoring platform, validation of scores, and athlete placement.

5. A minimum of one (1) qualified staff member to support the event.

2 workouts, one video

Plan, assist in setting-up, and operate the fitness center to support daily training session.

The following deliverables are included:

1. Plan and assist in the set-up of the fitness center for a negotiated period of time daily.

2. Prepare curriculum for Coaches to learn to engage Veterans in Adaptive Fitness at home or for Veterans to start a program.

3. Provide thorough sanitation of all equipment after each use.

4. A minimum of one (1) qualified staff member to support the event.

Per NVWG schedule

B.4 PRICE/COST SCHEDULE

ITEM INFORMATION

2022 Sport4Vets Throwdown

2022 National Veterans Wheelchair Games (NVWG) - AtHOME Competition and Onsite Functional Fitness ("CrossFit") Competition

2022 National Veterans Summer Sports Clinic (NVSSC) - Onsite Adaptive Fitness Instruction

2023 National Veterans Golden Age Games (NVGAG) - Onsite "Fitness for Life" Exhibition Event Instruction

B.5 DELIVERY SCHEDULE

1.00

1.00

1.00

1.00

Adaptive Functional Fitness Acquisition Sensitive

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the…