36C77623B0056 0003.docx

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 583-21-701 36C776 Department of Veterans Affairs Program Contracting Activity Central 6100 Oak Tree Blvd, Suite 490 Independence OH 44131 36C776 Department of Veterans Affairs Program Contracting Activity Central 6100 Oak Tree Blvd, Suite 490 Independence OH 44131 To all Offerors/Bidders

36C77623B0056

X X X 9/18/23 at 11:00 AM ET The purpose of this amendment is to provide an updated list of Technical Questions as well as the Site Visit Sign-In Sheet. Questions that were not answered in amendment A0002 have been answered, and questions 33-37 have been added.

The bid due date remains 9/18/2023 at 11:00 AM ET.

Contractor Technical Questions – EHRM Infrastructure Upgrades - Construction - Indianapolis, IN

1. All drawings issued are marked “Not for Construction” are these the drawings that we are to use to prepare our quote? Will “For Construction” drawings be issued prior to the bid date?

Answer: See correct Drawings attached to Amendment A0001.

2. Are the drawings available in black and white? The yellow test and graphics is very difficult to read in the drawings that have been issued.

Answer: See correct Drawings attached to Amendment A0001.

3. All drawings issued are marked “Not for Construction” are these the drawings that we are to use to prepare our quote? Will “For Construction” drawings be issued prior to the bid date?

Answer: See correct Drawings attached to Amendment A0001.

4. Are the drawings available in black and white? The yellow test and graphics is very difficult to read in the drawings that have been issued.

Answer: See correct Drawings attached to Amendment A0001.

5. We have been able to locate TR drawings as well as the campus fiber backbone drawings. However, we have not been able to locate any drawings identifying requirements for new Cat 6A cabling. Is new Cat 6A cabling required to replace existing cabling systems? If so, can you please let me know where I can find the drawings associated with this effort?

a. CAT 6A requirements are outlines in DIV 27 of the Specifications as well as the VA OEHRM Site Infrastructure and End User Device (EUD) Requirements.

6. Division 27 13 23 Paragraph 2.2.6 states to provide OS2 single mode “loose tube gel-filled”. This cable type does not exist in a plenum version. We believe the description should be corrected to “loose tube dry-tape” plenum rated. Can you please confirm?

a. Confirmed this should read “loose lube dry-Tape” and NOT “loose lube dry-tape”

7. Division 27 16 19 Paragraphs 2.1 and 2.2 identify the requirements for patch cords however, there is no quantifying information on how many should be provided. Are we to provide one work area outlet patch cord and one TR patch cord for each installed Cat 6A cable? Are we to provide one duplex fiber patch cord for each pair of fiber optic strands installed? i.e. a 12-strand fiber optic cable would require (6) duplex patch cords per end.

a. Ethernet patch cables will require one work area outlet patch cable and one TR patch cord for each cable installed.

b. Fiber will require 4 patch cords at the TR end and 4 at the termination end (MCR = Main Computer Room).

8. There does not appear to be a requirement for an RCDD project manager in Division 27, is this not a requirement for this project?

a. An RCDD is required, one with the title of PM is not required. How the GC structures their subs is up to them.

9. It appears in the ET-400 series drawings for TR ceiling plans that there is a CCTV camera, are these to be provided as part of the contract? If so, can you please answer the additional questions:

a. Who is the manufacturer of the current video management system? Avigilon Control Center 7

b. What version is the current video management system operating? 7.14.20.14

c. Are we expected to support version upgrades as part of this contract? No

d. Are there sufficient existing licenses to support the new cameras? No, An Enterprise License is needs to be provided per camera. Cameras need to be Avigilon Model H5A or newer for upcoming compliance.

e. Are the cameras to be 2MP pan/tilt/zoom or fixed dome? 2MP Fixed dome. Current installs are Avigilon 2.0C-H5A-D1-IR and H6 mini dome 2.0C-H6M-D1-IR.

10. It appears in the ET-400 series drawings for technology plans that there is a card reader/pin pad, are these to be provided as part of the contract? Is so, can you please answer the additional questions:

a. Who is the manufacturer of the current access control system? RS2 Access it!, Parent Company now ACRE

b. What version software is the access control system operating? 10.1.0

c. Are we expected to support version updates as part of the contract? No

d. Are the sufficient licenses to support the new doors? There are no licenses for access control. Availability to install a new reader would vary by location to know if a spare reader port is available or if additional hardware would be needed to tie into the current system. Readers need to be HID PIV Class Keypad Readers or IDENTIV T5 Keypad Readers to work with Version 8.1 PIV Class Cards.

e. Is there any existing integration between the access control and CCTV systems? Yes

11. Included in Attachment 1 Specifications and attachments posted to SAM on 8.17.23. That zip file contains (2) different sets of Division 27 specifications. 1 is dated 11.29.21 and 1 is dated 01.13.23. Please advise if the Division 27 specifications dated 01.13.23 overrule the set dated 11.29.21 as they containing differing and sometimes conflicting information.

a. The “DIV 27 Addendum” is the updated DIV 27 specification and takes precedence over and modifies the DIV 27 provided by the A/E in the BID package.

12. Per specification section 27 05 11 1.8 Close Out Submittals a warranty certificate is required close out documentation. How long of a warranty is required on the structured cabling system?

a. Please refer to clause 52.246-21 WARRANTY OF CONSTRUCTION which is included in the solicitation.

13. Per specification section 27 15 00 section 2.3 calls for Single Mode fiber to be 12 strands OS1 and 24 strands OS2. Per drawing C601 Detail 2 Note 1 calls for 24 strand OS2 fiber for “A” side and drawing C602 Details 1 Note 1 calls for 24 strands OS2 fiber for “B” side. Please confirm if drawing should be followed versus specs.

a. Interbuilding cabling must be 24 strands of single mode fiber (OS1/OS2). Intrabuilding cabling must be 24 strands of OM4 and 12 strands of single mode.

14. Per specification section 27 15 00 both SM and MM fiber shall be armored indoor/outdoor plenum and any fiber ran inside shall be installed in indoor innerduct. Please confirm innerduct required even though fiber itself is armored.

a. Armored cabling is not required. The use of innerduct is best practice if not using armored. Innerduct is not required when using armored cabling.

15. Per specification section 27 15 00 each outdoor conduit should get a minimum of (2) 1 ¼” innerducts. Per CT series drawings showing outdoor pathways and fiber runs no such innerduct is called out. Please confirm desired quantity and size for innerduct or fabric innerduct required in outdoor conduit pathways.

a. The type, quantity, and size of innerducts is dependent on cable routing and site conditions of the existing OSP conduits. The use of innerduct shall be dictated by industry best practices as required to support, route, and protect the OSP media.

16. Per specification section 27 15 00 paragraph 2.1.H states that fiber optic cable shall be factory pre-terminated with MPO. Due to fiber distances and pathways we don’t see this being possible. Would it instead be approved to fusion splice fiber pigtails for all fiber terminations.

a. Campus fiber backbone between the MDAs in the MCR and the distributed telecommunications spaces (TRs and Entrance Rooms) is to be field terminated on both ends (fusion spliced to pigtails on the splice cassettes used in the standardized fiber distribution cabinets). Fiber used in the MCR-internal structured cabling system (between the MDAs, HDAs, and Equipment Distributors in the server cabinets) shall be pre-terminated with MPO connections on each end.

17. What is the count on horizontal cabling runs per HDA? On drawing 1.G-001 Sheet Note #1 states data drops are to be installed per schedule in specification section 271510. That specification section references an excel spreadsheet that is not posted on SAM for review.

a. Current Data Drop Spreadsheet has been provided.

18. Per specification section 271500 fiber is required to be both armored and run inside in innerduct. Please confirm innerduct required in inside pathways even though fiber itself is armored.

a. Armored cabling is not required. The use of innerduct is best practice if not using armored. Innerduct is not required when using armored cabling.

19. Per drawing ET002 Technology General Note 28 calls for 12 Cat6a cables to be ran from each new TR to existing TR. Per drawing 1.G-001 Key Note 2 calls for 24 Cat6A cables to be ran from each new TR to existing TR. Which is correct?

a. Neither is correct. Existing TRs may receive individual WAOs from new TRs but are not to receive patch panels and horizontal distribution from the new TRs; this would create prohibited intermediate cross-connects (ICCs).

20. Drawings don’t reference any security system cabling. Example: cameras, access control, nurse call, etc. Will that be detailed in an addendum or future released drawings?

a. See DWG ET-501 Note 13

21. Is there a need for any type of copper backbone cabling from C-B103 and C-B022A to each TR?

a. IAW to DWG ET-601 Sheet Notes

i. PROVIDE 24MM(OM4) & 12SM(OS1) FIBERS FOR CIRCUIT "A" FROM THE MAIN DISTRIBUTION AREA(MDA-1) CABINET IN THE EXISTING MAIN COMPUTER ROOM CB022A TO EACH TELECOM ROOM. TERMINATE & TEST.

ii. B. PROVIDE 24MM(OM4) & 12SM(OS1) FIBERS FOR CIRCUIT "B" FROM THE MAIN DISTRIBUTION AREA(MDA-2) CABINET IN THE EXISTING MAIN COMPUTER ROOM CB022A TO EACH TELECOM ROOM. TERMINATE & TEST..

22. Per drawing ET501 several key notes call out for specific part number and manufacturers that differ from products called out in the communications cut sheets provided on SAM. For example one instance is key note 3 calling out for Ortronics vertical manager MM20VMD706-W while the communication cut sheets packet calls for Hubbell. Please advise if there are specific manufacturer requirements for all Division 27 components.

a. Appendix B of the ISTS has updated basis of design requirements for the majority of end items. Specific manufacturers are not a requirement. However, there are limited manufacturers that provide equipment that meets the salient characteristics, and equipment that is compatible and interoperable. For example, DCIE only knows of the Ortronics MightyMo 20, and the Great Lakes CMRX cabinet that meet the requirement for a “channel rack.”

23. Per drawing ET504 Detail 5 and 6 say color to be specified by others however Specification Section 27 15 00 paragraph 2.1 calls for stainless steel faceplates. Please confirm what color/type required.

a. See Spec 26-27-26 2.4 Wall Plates

24. Are there any requirements for pre-term fiber or copper assemblies to tie MDA-1 and MDA-2 to VA OIT network cabinets sitting adjacent to the fiber termination cabinets?

a. According to DWG ET-601 there is no requirement to tie the MDA together.

25. How quickly will answers to all posted questions be provided? Will bid date be extended to allow review time of answers particularly where we don’t have counts/quantities on horizontal cabling requirements currently?

26. Short Circuit Coordination & Arc Flash study settings review to be a part of scope?

a. Not in the scope

27. There doesn't appear to be any emergency systems being updated, but if existing would there be a need to possibly conduct a review of it?

a. Not in scope, but if the “need” arises would be a separate project.

28. Please confirm only building 1 is getting new electrical panels and other buildings are just getting equipment off existing panels.

a. That is correct, only Building 1 will be getting new panels.

29. What is the project construction and turnover schedule?

a. The Turnover schedule will be in accordance with Phasing Plan provided by the GC and based on period of performance (POP). This is negotiable and currently estimate to be about 950 days.

30. Is there any scope within building 5? Drawings do not clearly indicate work being performed.

a. Building 5 is NOT part of the scope.

31. Are there any kind of Building Management System or will all the equipment in scope be local only?

a. This information is outlined in the Specifications. 23 09 23

32. Are all mini-split units getting a condensate pump? Drawings and schedule don't imply a one for one.

a. There is a one pump per mini split, so one for one.

33. In the Data Ports document provided with Amendment 003, are we to bid new Cat 6A cables on a one for one replacement for all Data and Voice cables identified?

0. Ideally the only replacements required are those that are NOT CAT6A currently, the Provided Data Drop Survey can provide a relatively good representation of what is currently installed. So, in simple terms BID should be made based on drops that ARE NOT Cat6A…it is understood that there may be more or less needed as the project progresses.

34. Are to include an allowance for additional Cat 6A cables within our pricing?

a. Current CAT6a cables may not need to be replaced, the only situation that this is required would be if the route to the new TR is greater in distance to than the current IT closet, but to bid on these would be a futile exercise, so an allowance should be made.

35. For many drop locations it states under conduit “None” in many instances, is it assumed that new conduits will be required to be installed for all these locations?

a. Any drop that is exposed whether in conduit or not in conduit will need to meet the design specifications, VA OEHRM Site Infrastructure and End User Device (EUD) Requirements Version, Infrastructure Standard for Telecommunication Spaces, Telecommunications and Special Telecommunications Systems Design Manual. Where stated “NONE” it can be assumed in general terms that the drop is in a wall, and no conduit is needed. However, there may be instances where “NEW” conduit will be needed and must be in accordance Specifications.

36. There are data drops identified on the Data Drop document which includes Building 5, however, the Technical Responses #30 state Building 5 is not in scope, can you please clarify?

a. If Building 5 is not in scope, is the new fiber optic cabling required?

b. Building 5 currently meets all the new EHRM infrastructure requirements and is NOT part of the scope. The survey provided was for the entire facility.

37. Drawings C601 and C602 have fiber backbone identified for Buildings 6 and 19, however, these buildings are not included in the Data Drops document. Are these buildings to receive fiber optic cabling only?

a. Both Buildings are included in the survey pages 166 and 167

See attached document: S04 - Site Visit Sign in Sheet.

End of Document