36C77622Q0112.pdf

SUBJECT* National Veterans Sports Program [NVSP] - Adaptive Functional Fitness Services

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 63125

SOLICITATION NUMBER* 36C77622Q0112

RESPONSE DATE/TIME/ZONE 01-10-2022 14:00 CENTRAL TIME, CHICAGO, USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SDVOSBC

PRODUCT SERVICE CODE* R499

NAICS CODE* 611620

CONTRACTING OFFICE ADDRESS Department of Veteran Affairs

PCAC-ST. LOUIS

1 Jefferson Barracks Dr., Bldg 56 Saint Louis MO 63125

POINT OF CONTACT*

Contract Specialist Orangella Bittick orangella.bittick@va.gov

PLACE OF PERFORMANCE

ADDRESS MULTIPLE - SEE SOLICITATION

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov/ URL DESCRIPTION https://www.va.gov/ AGENCY CONTACT’S EMAIL ADDRESS orangella.bittick@va.gov EMAIL DESCRIPTION orangella.bittick@va.gov

National Veterans Sports Program – Adaptive Functional Fitness

Services

This solicitation is a request for quotations (RFQ). The government anticipates awarding a, Firm Fixed Price (FFP) contract resulting from this solicitation. The solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular 2022-01, effective 12/06/2021. The Government will conduct this acquisition in accordance with FAR Part 13 Simplified Acquisition Procedures.

The associated North American Industrial Classification System (NAICS) code for this procurement is 611620 with a small business size standard of $8M. This solicitation is a

100% set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSBs).

Quoters must be verified in the Vendor Information Pages (VIP), https://www.vip.vetbiz.va.gov/, at the time of receipt of quotes and at the time of award.

The Department of Veterans Affairs Program Contracting Activity Central at 1 Jefferson

Barracks Dr., Bldg 56, St. Louis, Missouri 63125is soliciting quotations from SDVOSBs for National Veterans Sports Program – Adaptive Functional Fitness Services.

All interested companies shall provide quotation(s) for the Services described in the attached Performance Work Statement.

https://www.vip.vetbiz.va.gov/

PAGE 3 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

133-22-1-4705-0003

36C77622Q0112 01-04-2022

Orangella Bittick 314-894-6460 01-10-2022

14:00 CST

00776

Department of Veteran Affairs

PCAC-ST. LOUIS

X 100

X

Y

611620

$8 Million

N/A

X

See Attached

Department of Veteran Affairs

Employee Education System (EES)

00776

Department of Veterans Affairs

PCAC-ST. LOUIS

St. Louis MO 63125

Department of Veterans Affairs

Financial Services Center

Invoices To Be Submitted Electronically www.ob10.com/us/en/veterans-affairs/ e-Invoice Setup Info Phone 877-489-6135

PHONE: 877-353-9791 FAX: 512-460-5429

See CONTINUATION Page

This is a solicitation for:

National Veterans Sports Program - Adaptive Functional

Fitness Services

CO: James Gantar; james.gantar@va.gov

CS: Orangella Bittick; orangella.bittick@va.gov

The Government will conduct this acquisition in accordance with FAR Part 13 Simplified Acquisition Procedures.

See CONTINUATION Page

X X

X 01

James Gantar

VA-VHA-RPOC-2022-276953

36C77622Q0112

Table of Contents

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

5. Period of Performance: January 1, 2022 to September 30, 2022

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2021)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

C.4 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

C.5 VAAR 852.219-77 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (SEP 2021)

(DEVIATION)

C.6 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.7 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (JAN 2021) (JUL 2020)

(DEVIATION)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2021)

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.3 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.4 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021) .................................................Error! Bookmark not defined.

E.5 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL ITEMS (FEB 2021) (JUL 2020) (DEVIATION) ....... Error! Bookmark not defined.

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C776 Department of Veteran Affairs

PCAC – ST. LOUIS

1 Jefferson Barracks Drive, BLDG 56 Saint Louis, MO 63125

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer — System For Award

Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other []

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic

Submission of Payment Requests.

Department of Veterans Affairs Financial Services Center Invoices To Be Submitted Electronically www.ob10.com/us/en/veterans-affairs/ e-Invoice Setup Info Phone 877-489-6135

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

PERFORMANCE WORK STATEMENT

1. Title of Contract:

National Veterans Sports Program & Special Events – Adaptive Functional Fitness

(CrossFit-style) Competition, Judging and Training

2. Scope of Work:

The Contractor will be responsible for judging, workout development, video production, etc., and Education & Training (virtual, in-person, on-demand) Adaptive Functional Fitness

(CrossFit-style) competitions and trainings during the National Veterans Sports Programs &

Special Events programs including the Motivation Mondays, Sports4Vet Throwdown, National Veterans Wheelchair Games, National Veterans Summer Sports Clinic and

National Veterans Golden Age Games.

Contractor shall be responsible for coordinating all of the below deliverables with the

Contracting Officer’s Representative (COR) and ensuring that any changes are communicated to the COR and the Contracting Officer (CO) and that the Contractor obtains prior approval from the CO in writing before proceeding with any changes, add-ons and/or deletions for any of the events.

3. Background:

VA’s Office of National Veterans Sports Programs and Special Events provides Veterans with opportunities for health and healing through adaptive sports and therapeutic art programs.

Adaptive Functional Fitness (CrossFit-style) is defined a high-intensity fitness program incorporating elements from several sports and types of exercises and modified for individuals with disabilities and those requiring modifications from a standard CrossFit program. Adaptive Fitness movements are safe, essential, and natural functional movements that athletes need to continuously work on to maintain or regain functional capacity. The Adaptive Division for a CrossFit competition is defined by the following areas:

Intellectual Impairment (cognitive impairment)

Lower Extremity Impairment

Upper Extremity Impairment

Neuromuscular Impairment

Seated Athletes (Class 1; no motor function of the hip)

Seated Athletes (Class 2; athlete has hip function)

Senior Athletes

Short Stature

Visual Impairment

Each athlete is provided with a sport specific classification. Classification is the basis for creating a fair competition that will ultimately distinguish the top performing athlete and not the athlete with the least adaptations/modifications needed. Adaptive CrossFit instructors have additional education, training, and certif ication to provide this service.

Minimum Qualif ication of Adaptive Fitness (CrossFit) Providers.

Minimum Qualif ication of Adaptive Functional Fitness (CrossFit) Instructors:

▪ A min of 3 years professional experience related to accessibility and inclusion of

Adaptive Functional Fitness (CrossFit) working with individuals with physical disabilities who use a wheelchair for sports such as spinal cord injury, amputation, multiple sclerosis and other neurological physical disabilities, and Veterans with visual impairments, traumatic brain injury etc.

▪ A min of 3 years professional experience with Adaptive Functional Fitness (CrossFit) classification and adaptive fitness training for people with disabilities specific to the sport classification.

▪ A min of 3 years knowledge and experience with planning, operating, and judging

Adaptive Functional Fitness Competitions (CrossFit).

▪ A min of 3 years knowledge and experience providing both in person and virtual

Adaptive Functional Fitness Competitions (CrossFit).

▪ A min of 3 years knowledge and experience with providing face to face and online education and training in Adaptive Functional Fitness (CrossFit).

▪ A min of 3 years knowledge and experience with eligibility requirements for the

CrossFit adaptive divisions.

▪ Advance education / certif ication in Adaptive Functional Fitness (CrossFit). CrossFit

Level 3 Certif ication and Adaptive & Inclusive Trainer (AIT) Certification. (a min of one instructor) and CrossFit Level 2 Certification and Adaptive & Inclusive Trainer

(AIT) Certif ication. (all other instructors)

An estimated 1850 Veterans participate in the Adaptive Functional Fitness (CrossFit-style) competitions within the various NVSP&SE Programs.

(Motivation Mondays – 700, Sports4Vets Throwdown – 500, NVWG – 100, NVSSC – 150, NVGAG – 400 = 1850 Veterans)

4. Objectives:

The Contractor shall perform the mandatory tasks and provide the specific deliverables described below within the performance period stated in this Performance Work Statement

(PWS). If, for any reason, any deliverable cannot be delivered on time according to the below schedule, the Contractor shall provide a written explanation to the Program Managers

(PM)/Contracting Officer Representatives (COR) thirty days prior to deliverable described below. This written transmittal shall include a firm commitment of when the work shall be completed and cite the reasons for the delay and the impact on the overall project.

The Contractor shall not commit or permit any act that interferes with the performance of work awarded to another Contractor or with the performance of Government employees. In any case where, in the course of fulfilling the contract requirements, the Contractor disturbs any work guaranteed under another separate contract, the Contractor must restore such disturbed work.

Summary of Deliverables: (refer to Table 1, Mandatory Deliverables for details and due dates)

1.0 Sports4Vets Motivation Monday - virtual challenge

1. Plan two (2) fitness challenges per month for up to twelve (12) months

2. Provide on-demand adaptive movement standards for each fitness challenge for five (5) classifications (open, wheelchair, modified mobility, upper extremity, and visual impairment).

Total, one hundred twenty (120) on-demand fitness challenge videos of workout movement standards.

2.0 Sport4Vets Throwdown – virtual January 2022 (final dates to be determined)

Virtual Functional Fitness (“CrossFit” style) Competition

Plan and operate virtual Functional Fitness (“CrossFit” style) competition.

The following deliverables are included:

1. Plan three (3) functional fitness workouts for the competition to include adaptive movement standards for all f ive (5) classifications (open, wheelchair, modified mobility, upper extremity, and visual impairment) for a total of f ifteen (15) workout movement standards.

2. Provide movement standards and scorecards.

3. Provide on-demand video demonstration and explanation of workout – population specific, WOD “model” an individual who is that class.

4. Provide scoring platform, validation of scores, and athlete placement.

5. Provide warm-up and recovery plan – in each video.

6. Review and score all competitors’ workout via video submissions.

7. Videos and PDF of WOD’s to Directors 10 business days (M-F) in advance.

8. If indicated, video platform supported by contractor. Contractor to work with VA Public

Affairs / Communications team to define successful platform.

9. Participate in planning meetings – 1x/week for a min of one hour, six (6) weeks leading up to the event.

10. Respond to e-mails within twenty-four (24) hours (business days defined as Mon–Fri 8am to

5pm EST).

11. During the week of the event – staff member available to troubleshoot / assist, min of four

(4) hours per days for five (5) 10:30am-3:30pm EST

12. On demand video orientation to the event.

13. Live Q&A Sessions: Two (2), forty-five (45) min live sessions over the course of each week for three (3) weeks – leading up to the competition - Q&A sessions for Veterans - day and evening (weekend to complete the WOD)

14. WOD release on a Wed, Q & A session Thurs & Fri (times TBD based on registered Veteran feedback)

15. Provide training to Sports4Vets Throwdown Officials – Equitably judge and score video submissions

16. Staffing to support the event. Staff skill set and number of support staff, to be negotiated with event Director(s).

3.0 National Veterans Wheelchair Games (NVWG) – Tempe, Arizona July 7–12, 2022 (in person) and July 2022 (dates to be determined, virtual / AtHOME competition) Onsite

Functional Fitness (“CrossFit” style) Competition: Two Sessions

Plan and operate two sessions of the onsite Functional Fitness (“CrossFit” style) competition.

1. Plan one (1) functional fitness workout to be accompanied by the second event (max weight bench press; operated by Powerlifting).

2. Provide movement standards and scorecards.

3. Provide scoring platform, validation of scores, and athlete placement.

4. Provide warm-up and recovery plan.

5. Judge all competitors’ workouts during two planned session times over three days.

6. Virtual Functional Fitness (“CrossFit” style) Competition

7. Onsite Powerlifting Competition (Supporting Role)

8. Fitness Center Operation with Sports Warm-Ups and Recovery.

9. Develop Functional Fitness competition rulebook and sport classifications.

10. Review equipment available and work with VA to select additional equipment (if needed).

11. Provide thorough sanitation of all equipment after each use.

12. Provide an equipment inventory checklist to be completed after each session.

13. Two qualif ied staff members to support the event.

Virtual Functional Fitness (“CrossFit” style) Competition

Plan and operate one session of the virtual Functional Fitness (“CrossFit” style) competition.

1. Plan two (2) functional fitness workouts for the competition.

2. Provide movement standards and scorecards.

3. Provide video demonstration and explanation of workout.

4. Provide scoring platform, validation of scores, and athlete placement.

5. Provide warm-up and recovery plan.

6. Review and score all competitors’ workout via video submissions.

7. Two qualif ied staff members to support the event.

Onsite Powerlifting Competition (Supporting Role)

Supporting role in the powerlifting competition.

1. Act as judges and/or support staff as needed by Powerlifting team leads.

2. Validate and input powerlifting score to finalize placement in the Functional Fitness competition.

Fitness Center Operation

Plan, assist in setting-up, and operate the fitness center during the two sessions of the onsite Functional Fitness (“CrossFit” style) competition.

1. Review equipment available and work with VA to select additional equipment (if needed).

2. Plan and assist in the set-up of the fitness center.

3. Establish “gym hours” and operate a fitness center for two sessions each day during the onsite sessions.

4. Provide a “workout of the day” (WOD) for anyone eligible to use the fitness center during the onsite competitions.

5. Provide a daily warm-up and cool-down.

6. Also provide virtual gym hours for athlete Q&A.

7. Provide thorough sanitation of all equipment after each use.

8. Provide an equipment inventory checklist to be completed after each session.

4.0 National Veterans Summer Sports Clinic (NVSSC) – San Diego, CA - August 7-12, 2022 Onsite Adaptive Fitness (“CrossFit” style) Instruction: Five Sessions, One Session per day, Monday - Friday

1. Plan five (5) adaptive fitness workouts for Veteran participants.

2. Provide warm-up and recovery plan for Veteran participants.

3. Provide all equipment needed.

4. Provide summary of adaptive fitness resources and summary of workout for the Veteran

Education Guide.

5. Fitness center operation with adaptive instruction warm-ups and recovery.

6. Provide four (4) prerecorded demonstration videos and explanation of workout for three (3)

Veteran population groups: standing, seated, and visually impaired (12 videos total) to be completed prior to June 1 as a fitness regimen to prepare Veterans for the NVSSC.

7. Participate in planning meetings starting in February and leading up to the clinic – biweekly for a min of one hour.

8. Provide four (4) adaptive fitness coaches per day for two (2) hours per day, between the hours of 8am and noon during the clinic week.

Fitness Center Operation

Plan, assist in setting-up, and operate the fitness center during the five sessions of the onsite Adaptive Fitness (“CrossFit” style) instruction.

1. Coordinate, reserve, and pay for fitness center space, Monday through Friday, 8 am to noon (exact session times to be determined by NVSSC Director).

2. Review equipment available and work with VA to select additional equipment (if needed).

3. Plan and assist in the set-up of the fitness center.

4. Operate a f itness center for five sessions, one session per day, Monday – Friday, during the onsite sessions.

5. Provide a daily warm-up and cool-down recovery for Veteran participants.

6. Provide thorough sanitation of all equipment after each use.

7. Provide an equipment inventory checklist to be completed after each session.

5.0 National Veterans Golden Age Games (NVGAG) – Sioux Falls, South Dakota July 18-

23, 2022 Onsite “Fitness for Life” Exhibition Event (“CrossFit” style) Instruction: Seven

(7) Sessions, July 21 (Two sessions), July 22 (Three Sessions), July 23 (Two sessions).

Plan, operate and introduce NVGAG athletes, coaches, and support staff to the “Fitness for Life” exhibit event (CrossFit-style adaptive exercises) over seven (7) sessions during the 2022

NVGAG event.

1. Plan seven (7) adaptive fitness workouts for participants who are seated, standing and have visual impairments, for the following dates and times listed below at the Sioux Falls

Convention Center in Sioux Falls, SD:

Date Session Start Session End

July 21, 2022 2:00 PM

6:00 PM

5:00 PM

9:00 PM

July 22, 2022 10:00 AM

2:00 PM

6:00 PM

1:00 PM

5:00 PM

9:00 PM

July 23, 2022 10:00 AM

2:00 PM

1:00 PM

4:00 PM

2. Provide warm-up and recovery plan for participants.

3. Provide summary of adaptive fitness resources and summary of workout for

Fitness center operation with adaptive instruction warm-ups and recovery.

4. Provide all equipment needed for the exhibition event by working with local Sioux Falls

CrossFit Gym/Clubs to acquire borrowed equipment.

5. Communicate and participate in planning discussions with the local Sioux Falls Team and NVGAG Sports Event Coordinator on status of equipment.

6. The NVGAG will assist with transporting equipment to the Sioux Falls Convention Center venue once location, pickup and drop-off times have been confirmed. A schedule will be provided to the NVGAG National Staff and the Local Sioux Falls team with each CrossFit location (address), contact, date and time for pick-up and drop-off no later than May 30, 2022.

7. After receiving the layout and dimensions of the fitness center space at the Sioux Falls

Convention Center, provide NVGAG Sports event Coordinator and Local Sioux Falls

Team with layout on how the “Fitness for Life” exhibition event wil l be setup.

8. Provide four (4) prerecorded demonstration videos and explanation of workout for three

(3) Veteran population groups: standing, seated, and visually impaired (12 videos total) to be completed prior to June 1 as a fitness regimen to prepare Veterans for the National

Veterans Golden Age Games.

9. Support from four adaptive fitness instructors.

Fitness Center Operation

Plan, assist in setting-up, and operating the fitness center area during the seven (7) sessions of the onsite “Fitness for Life” (“CrossFit” style) exhibition event instruction.

1. Plan and assist with the set-up and break-down of the fitness center space. Set-up:

Wednesday July 20, 2022 and breakdown will occur on July 23, 2022 after the final session.

2. Operate a fitness center for seven (7) sessions with provided schedule.

3. Ensure arrival to the fitness center space at least one hour before the start of session each day.

4. Provide a daily warm-up and cool-down recovery for all participants.

5. Provide thorough sanitation of all equipment after each use.

6. Provide an equipment inventory checklist to be completed after each session.

Table 1, Mandatory Deliverables

START DATE END

DATE

PROGRAM DELIVERABLE TASK QUANTITY

START DATE UPON

AWARD

Monday, September 26, Sports4Vets Motivation Monday 1.1 Plan TWO [2] virtual fitness challenges per month for up to TWELVE [12] months 02 per month

[NTE: 24]

START DATE UPON

AWARD

Monday, September 26, Sports4Vets Motivation Monday 1.2 Provide on-demand Adaptive Movement Standards for each fitness challenge for the FIVE [5] classifications: Open, Wheelchair, Modified Mobility, Upper Extremity, and Visual Impairment

10 per month

[NTE: 120]

START DATE UPON

AWARD

Tuesday, March 1, Sports4Vets Throwdown 2.1 Plan THREE [3] Functional Fitness Workouts for the competition to include Adaptive Movement

Standards for the FIVE [5] classifications: Open, Wheelchair, Modified Mobility, Upper Extremity, and Visual Impairment for a total of FIFTEEN [15] Workout Movement Standards.

15 workouts

START DATE UPON

AWARD

Tuesday, March 1, Sports4Vets Throwdown 2.2 Provide movement standards and scorecards.

Each registered athlete

START DATE UPON

AWARD

Tuesday, March 1, Sports4Vets Throwdown 2.3

Provide on-demand video demonstration and explanation of Functional Fitness Workout that is population specific and a Workout of the Day [WOD]. The WOD must "model" an individual who is of that class. A warm-up and recovery plan must be provided in each video.

15 videos

START DATE UPON

AWARD

Tuesday, March 1, Sports4Vets Throwdown 2.4 Provide scoring platform, validation of scores, and athlete placement.

Each registered athlete

START DATE UPON

AWARD

Tuesday, March 1, Sports4Vets Throwdown 2.5 Review and score all competitors' Functional Fitness Workout via video submissions.

Each registered athlete

START DATE UPON

AWARD

Tuesday, March 1, Sports4Vets Throwdown 2.6 Submit Videos and PDF files of WOD's to Directors TEN [10] business days [Mon - Fri] before the start of competition.

10 days prior to competition start

START DATE UPON

AWARD

Tuesday, March 1, Sports4Vets Throwdown 2.7 If indicated, video platform supported by contractor. Contractor to work with VA Public Affairs/Communications Team to define successful platform.

01 platform

START DATE UPON

AWARD

Tuesday, March 1, Sports4Vets Throwdown 2.8 Participate in planning meetings - Once per week [1x/week] for a minimum of ONE [1] hour for SIX [6] weeks leading up to the event.

06 hours

START DATE

END

DATE

PROGRAM DELIVERABLE TASK QUANTITY

START DATE UPON

AWARD

Tuesday, March 1, Sports4Vets Throwdown 2.9 Respond to emails within TWENTY-FOUR [24] hours on business days. Business days defined as MON - FRI between the hours of 8:00AM to 5:00PM EST

As required

START DATE UPON

AWARD

Tuesday, March 1, Sports4Vets Throwdown 2.1.0 During the week of the event - Staff members available to troubleshoot and assist for a minimum of FOUR [4] hours per day for FIVE [5] days during the hours of 10:30AM - 3:30PM EST

02 staff for a

MIN of 04 hours for 05 days [40 staff hours]

START DATE UPON

AWARD

Tuesday, March 1, Sports4Vets Throwdown 2.1.1 On-demand video orientation to the event. 01 video

START DATE UPON

AWARD

Tuesday, March 1, Sports4Vets Throwdown 2.1.2

Live Q & A Session Details:

TWO [2] - FORTY-FIVE [45] minute live sessions each week for THREE [3] weeks leading up to the competition - Q & A Sessions for Veterans - day and evening [weekend to complete the WOD]

Workout of the Day release is on a WED and the Q & A Sessions are THU and FRI [*Times are TBD based on registered Veteran athlete feedback]

06 live sessions

START DATE UPON

AWARD

Tuesday, March 1, Sports4Vets Throwdown 2.1.3 Provide training to Sports4Vets Throwdown Officials - Equitably judge and score video submissions

01 session

START DATE UPON

AWARD

Tuesday, March 1, Sports4Vets Throwdown 2.1.4 Staffing to support the event - Staff skill set, and number of required support staff is to be negotiated with event Director[s].

02 - 04 staff

[TBD]

Thursday, July 7, Tuesday, July 12, National Veterans Wheelchair

Games

3.1 IN PERSON: Plan ONE [1] Functional Fitness Workout to be accompanied by the SECOND [2ND] event - Max Weight Bench Press; operated by Powerlifting 02 sessions

Thursday, July 7, Tuesday, July 12, National Veterans Wheelchair

Games

3.2 IN PERSON: Provide movement standards and scorecards. Per workout

Thursday, July 7, Tuesday, July 12, National Veterans Wheelchair Games

3.3 IN PERSON: Provide scoring platform, validation of scores, and athlete placement. Per athlete

Thursday, July 7, Tuesday, July 12, National Veterans Wheelchair Games

3.4 IN PERSON: Provide warm-up and recovery plan.

Per NVWG schedule

Thursday, July 7, Tuesday, July 12, National Veterans Wheelchair Games

3.5 IN PERSON: Judge all competitors' workouts during TWO [2] planned session times over THREE [3] days.

02 sessions for 03 days

Friday, July 1, 2022 Friday, July 1, 2022 National Veterans Wheelchair Games

3.6

VIRTUAL Functional Fitness ["CrossFit"] Competition Details:

Plan TWO [2] Functional Fitness Workouts for the competition.

Provide movement standards and scorecards.

Provide video demonstration and explanation of workout.

Provide scoring platform, validation of scores, and athlete placement.

Provide warm-up and recovery plan.

Review and score all competitors' workout via video submissions TWO [2] qualified staff members to support the event.

02 workouts 01 video

Thursday, July 7, Tuesday, July 12, National Veterans Wheelchair Games

3.7 IN PERSON: Powerlifting Competition [Supporting Role] Details:

Act as judges and/or support staff as needed by Powerlifting Team Leads.

Validate and input powerlifting score to finalize placement in the Functional Fitness competition.

Per NVWG schedule

Thursday, July 7, Tuesday, July 12, National Veterans Wheelchair

Games 3.8

Fitness Center Operation with Sports Warm-Ups and Recovery Details:

Plan, assist in setting-up, and operate the Fitness Center during the TWO [2] sessions of the onsite Functional Fitness ["CrossFit"] competition.

The following deliverables are included:

Review equipment available and work with the VA to select additional equipment [if needed].

Plan and assist in the set-up of the Fitness Center.

Establish "gym hours" and operate a Fitness Center for TWO [2] sessions each day during the onsite sessions.

Provide a "workout of the day" [WOD] for anyone eligible to use the Fitness Center during the onsite competitions.

Provide a daily warm-up and cool-down.

Also provide virtual gym hours for athlete Q & A.

Provide thorough sanitation of all equipment after each use.

Provide an equipment inventory checklist to be completed after each session.

Per NVWG schedule

Monday, April 4, Monday, April 4, National Veterans Wheelchair Games

3.9 Develop Functional Fitness competition rulebook and sport classifications. 01 per Year

Wednesday, June 1, Wednesday, June 1, 2022

National Veterans Wheelchair Games

3.1.0 Review equipment available and work with VA to select additional equipment. As needed

END

DATE

PROGRAM DELIVERABLE TASK QUANTITY

Thursday, July 7, Tuesday, July 12, National Veterans Wheelchair Games

3.1.1 Provide thorough sanitation of all equipment after each use. Documented

Thursday, July 7, Tuesday, July 12, National Veterans Wheelchair Games

3.1.2 Provide an equipment inventory checklist to be completed after each session. Documented

Thursday, July 7, Tuesday, July 12, National Veterans Wheelchair Games

3.1.3 Lock/secure equipment when not in use. Documented

Thursday, July 7, Tuesday, July 12, National Veterans Wheelchair

Games

3.1.4 TWO [2] qualified staff members to support the event.

02 qualified adaptive fitness instructors

Sunday, August 7, Sunday, August 7, National Veterans Wheelchair Games

3.1.5 Provide an after-action review [AAR] to the NVWG Director.

01 detailed summary

Sunday, August 7, Friday, August 12, National Veterans Summer Sports Clinic

4.1 Plan FIVE [5] adaptive fitness workouts for Veteran participants.

05 Sessions:

01 session per day

[MON - FRI]

Sunday, August 7, Friday, August 12, National Veterans Summer Sports Clinic

4.2 Provide warm-up and recovery plan for Veteran participants. Per NVSSC schedule

Sunday, August 7, Friday, August 12, National Veterans Summer Sports Clinic

4.3 Provide all equipment needed.

Per equipment list

Monday, August 1, Monday, August 1, National Veterans Summer Sports Clinic

4.4 Provide summary of adaptive fitness resources and summary workout for the Veteran Education Guide.

01 Summary

Sunday, August 7, Friday, August 12, National Veterans Summer

Sports Clinic 4.5

Fitness Center Operation with Adaptive Instruction Warm-Ups and Recovery Details:

Coordinate, reserve, and pay for Fitness Center space - MON through FRI; 8:00AM to 12:00PM

[Noon] - Exact session times to be determined by the NVSSC Director.

Review equipment available and work with the VA to select additional equipment [if needed].

Plan and assist in the set-up of the Fitness Center.

Operate a Fitness Center for FIVE [5] sessions - ONE [1] session per day, Monday - Friday during the onsite sessions.

Provide a daily warm-up and cool-down recovery for Veteran participants.

Provide thorough sanitation of all equipment after each use.

Provide an equipment inventory checklist to be completed after each session.

Per NVSSC schedule

Wednesday, June 1, Wednesday, June 1, 2022

National Veterans Summer Sports Clinic

4.6 Provide FOUR [4] pre-recorded demonstration videos and explanation of workout for THREE [3] Veteran population groups: Standing, Seated, and Visually Impaired - TWELVE [12] videos total -to be completed before 01 June as a fitness regimen to prepare Veterans for the NVSSC.

12 videos

Tuesday, February 1, Sunday, August 7, National Veterans Summer

Sports Clinic 4.7

Participate in planning meetings starting in February and leading up to the clinic- Biweekly for a minimum of ONE [1] hour 12 meetings

Sunday, August 7, Friday, August 12, National Veterans Summer Sports Clinic

4.8 Provide FOUR [4] adaptive fitness coaches per day for TWO [2] hours per day, between the hours of 8:00AM and Noon during the clinic week

04 qualified adaptive fitness instructors

Monday, July 18, Saturday, July 23, National Veterans Golden Age Games

5.1

"Fitness for Life" Exhibition Event ["CrossFit"] Details:

Plan SEVEN [7] adaptive fitness workouts for participants who are: Seated, Standing, and have Visual Impairments

07 Sessions -

TOTAL:

21 July - TWO [02] sessions

22 July -

THREE [03]

sessions

23 July - TWO [02] sessions

Monday, July 18, Saturday, July 23, National Veterans Golden Age Games

5.2 Provide warm-up and recovery plan for participants.

Per the

NVGAG

schedule

END

DATE

PROGRAM DELIVERABLE TASK QUANTITY

Monday, July 18, Saturday, July 23, National Veterans Golden Age Games

5.3

Provide summary of adaptive fitness resources and summary of workout for Fitness Center operation with adaptive instruction warm-ups and recovery.

Plan and assist with the set-up and break-down of the Fitness Center space:

Set-up date - Wednesday, 20 July 2022 Break-down date - Saturday, 23 July 2022, after the final session

Operate a Fitness Center for SEVEN [7] sessions with provided schedule.

Ensure arrival to the Fitness Center space at least ONE [1] hour before the start of session each day.

Provide a daily warm-up and cool-down recovery for all participants.

Provide thorough sanitation of all equipment after each use.

Provide an equipment inventory checklist to be completed after each session.

01 Summary

Monday, July 18, Saturday, July 23, National Veterans Golden Age Games

5.4 Provide all equipment needed for the exhibition event by working with local Sioux Falls CrossFit Gym/Clubs to acquire borrowed equipment.

Per equipment list

Tuesday, February 1, Monday, July 18, National Veterans Golden Age

Games 5.5

Communicate and participate in planning discussions with the local Sioux Falls Team and NVGAG

Sports Event Coordinator on status of equipment.

Per the

NVGAG

planning schedule

Friday, June 17, 2022 Friday, June 17, National Veterans Golden Age Games

5.6 Provide a schedule to the NVGAG National Staff and the Local Sioux Falls Team with each CrossFit location [address], contact, date and time for pick-up and drop-off no later than 30 May 2022.

01 schedule

Friday, June 17, 2022 Friday, June 17, National Veterans Golden Age

Games 5.7

After receiving the layout and dimensions of the Fitness Center space at the Sioux Falls

Convention Center, provide the NVGAG Sports Event Coordinator and local Sioux Falls Team with layout on how the "Fitness for Life" exhibition event will be setup.

01 CAD

Wednesday, June 1, Wednesday, June 1, 2022

National Veterans Golden Age Games

5.8

Provide FOUR [4] on-demand pre-recorded demonstration videos and explanation of workout for

THREE [3] Veteran population groups: Standing, Seated, and Visually Impaired - TWELVE [12] videos total - to be completed prior to 01 June as a fitness regimen to prepare Veterans for the National Veterans Golden Age Games.

12 videos

Monday, July 18, Saturday, July 23, National Veterans Golden Age Games

5.9 Support from FOUR [4] adaptive fitness instructors

04 adaptive fitness instructors, for support

5. Period of Performance: DATE OF AWARD to September 30, 2022

Virtual - Start in January 2022

Sports4Vets Motivation Monday - virtual challenge two (2) fitness challenges per month for twelve (12) months

Sport4Vets Throwdown – virtual January 2022 (final dates to be determined)

National Veterans Wheelchair Games (NVWG)

-Tempe, AZ July 7 – 12, 2022 Onsight for up to eight (8) consecutive days, including set up

National Veterans Golden Age Games (NVGAG)

-Sioux Falls, South Dakota July 18-23, 2022 Onsite “Fitness for Life” Exhibition Event

(“CrossFit” style) Instruction: Seven (7) Sessions, July 21 (Two sessions), July 22 (Three

Sessions), July 23 (Two sessions)

National Veterans Summer Sports Clinic (NVSSC)

-San Diego, CA - August 7-12, 2022 Onsite Adaptive Fitness (“CrossFit” style) Instruction:

Five Sessions, One Session per day, Monday - Friday

Contractor shall provide services during event day hour which is defined as 5:30 a.m. to

11:59 p.m. during the defined week of the event, excluding Federal holidays. Contractor must be able to provide services during specific scheduled times during the event. Unless specifically authorized in writing by the Contracting Officer, no services will be provided, and no charges will be incurred and/or billed to any order on this contract on any of the Federal

Holidays listed below.

New Year’s Day Labor Day

Martin Luther King Day Columbus Day

Presidents' Day Veterans' Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

6. Place of Performance:

Virtual – Sports2Vets Throwdown and Motivation Monday

National Veterans Wheelchair Games (NVWG)

-2022 Arizona State University

300 E. University Drive

Tempe, AZ 85281

National Veterans Summer Sports Clinic (NVSSC)

-2022 San Diego, CA

National Veterans Golden Age Games (NVGAG)

-2022 Sioux Falls, South Dakota

On occasion, the Contractor shall be required to attend meetings at which may occur via teleconference for event planning purposes.

7. Type of Contract:

The Government anticipates to award of a Firm Fixed-Price contract for this service.

8. General Requirements

a. The Contractor agrees to procure and maintain insurance, while the contract is in effect, Workers Compensation and Employee’s Public Liability Insurance in accordance with

Federal and State laws.

b. The Government shall be held harmless against any or all loss, cost, damage, claim expense or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract.

c. The Contractor shall be responsible for all damage to property, which may be done by him, or any employee engaged in the performance of this contract.

d. The Contracting Officer Representative (COR) shall require the Contractor to furnish certif ication from his/her insurance company indicating that the coverage specified by

FAR 52.228-5 and per FAR Subpart 28.307-2 has been obtained and that it may not be changed or cancelled without guaranteed thirty (30) days’ notice to the Contracting

Officer.

e. For every task, the contractor shall identify in writing all necessary subtasks (if any), associated costs by task, and along with associated sub-milestone dates. The contractor's subtask structure shall be reflected in the technical proposal and detailed work plan.

f. All written deliverables shall be phrased in layperson language. Statistical and other technical terminology shall not be used without providing a glossary of terms.

9. Quality Control:

The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

The contractor’s quality control program is the means that the work complies with the requirement of the contract.

10. Formal Acceptance or Rejection of Deliverables:

The Government will conduct quality reviews within five days of each deliverable and provide feedback/comments to the Contractor. The Contractor shall have five business days to incorporate feedback/comments and make appropriate revisions. The Contractor shall provide the revised version of each deliverable within two days to the Contracting

Officer’s Representative (COR). The COR will review and determine final acceptance by the

Government. The COR will notify the contractor of final acceptance within five business days.

11. Changes to the PWS:

Any changes to this PWS shall be authorized and approved only through written correspondence from the Contracting Officer. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.

12. Contractor Reporting Requirements:

a. Contractor will report ALL incidents / injuries to the event Director and Medical Director within 2 hours.

b. Contractor will report to the event Director if event schedule is expected to be impacted in any manner, immediately.

13. Travel:

Travel and per diem cost reimbursement is not applicable to this contract, any travel associated costs to support this contract will be the Contractor’s responsibility.

14. Government Furnished Equipment /Support:

a. The Government shall provide trained volunteer personnel to assist during the implementation of the event.

b. The Government will provide loading / unloading venue access and forklift equipment at no cost to the Contractor.

Contracted Personnel Requirements:

a. The Contractor shall provide an on-call Point of Contact who will be responsible for troubleshooting issues during the event scheduled time and set up / breakdown. The

Point of Contact will be on-site at the convention center during event hours.

b. The Contractor shall not employ persons for work on this contract if such employee is identif ied to the contractor as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population.

c. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company. Contractor field service engineers shall be dressed to present a clean, neat appearance at all times when performing under this contract.

d. Contractor personnel shall smoke only in designated areas.

e. Contractor personnel must be able to communicate in English.

f. Contractor will provide replacement point of contact in the event there is an employee call out.

g. Contractor will follow VHA Supplemental Contract Requirements for Ensuring Adequate

COVID-19 Safety protocol and will follow NVSP&SE event COVID playbook requirements.

15. Security Requirements:

The Contractor must wear badges bearing the Contractor’s company name, identif ication picture and name of the individual employee in English during performance of services under this contract.

The C&A requirements do not apply, a Security Accreditation Package is not required.

16. Fees/Costs:

a. Contractor shall be responsible for variations in employee hourly pay resulting from shift or weekend differential and possible overtime, as well as administrative and overhead expenses.

b. The Government will not pay a different rate in the event of individual employee overtime.

c. The Contractor assumes full responsibility for any parking or other moving violations.

The VA Medical Center will not invalidate or make reimbursement for parking or other moving violations of the contractor’s personnel under any circumstances. This includes additional security or permitting. No additional costs to the government will be allowed.

PRICING SCHEDULE

Line-Item

Description Unit Price Total Price

0001 Virtual Challenge – Sports4Vets Motivation Monday

0002 Virtual Competition – Sports4Vets Throwdown

0003 Virtual / AtHome / Onsite Competition – Tempe, AZ – National

Veterans Wheelchair Games [NVWG]

0004 Onsite Adaptive Fitness Instruction – San Diego, CA – National

Veterans Summer Sports Clinic [NVSSC]

0005 Onsite Exhibition Event – Sioux Falls, SD – National Veterans

Golden Age Games

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

DESCRIPTION OF

SERVICES

QUANTITY UNIT

UNIT

PRICE

AMOUNT

Sports4Vets Motivation

Monday – Virtual Challenge

1.00

EA

Sports4Vets Throwdown

– Virtual Functional

Fitness Competition

DESCRIPTION OF

SERVICES

QUANTITY UNIT

UNIT

PRICE

AMOUNT

National Veterans

Wheelchair Games

[NVWG] – AtHOME

Competition and Onsite

Functional Fitness

Competition

National Veterans

Summer Sports Clinic

[NVSSC] – Onsite

Adaptive Fitness

Instruction

National Veterans Golden

Age Games [NVGAG] –

Onsite “Fitness for Life”

Exhibition Event

Instruction

GRAND TOTAL __________________

B.4 DELIVERY SCHEDULE

NUMBER

QUANTITY

DELIVERY

DATE

0001 1.00 Upon Award – See Table 1,”Mandatory

Deliverables”

0002 1.00 Upon Award – See Table 1,”Mandatory

Deliverables”

0003 1.00 Multiple Dates – See Table 1, “Mandatory

Deliverables”

0004 1.00 Multiple Dates – See Table 1, “Mandatory

Deliverables”

0005 1.00 Multiple Dates – See Table 1, “Mandatory

Deliverables””

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The

Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the

Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the

Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal, or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation

(FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, f ires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The

Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line-item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identif ication Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be…